On Mon, Jan 11, 2016 at 07:51:20PM -0800, Bryce Harrington wrote:
> Your vote is needed on the planned Inkscape Hackfest for 2016:
>
> Proposals:
>
> 1. Hold the 2016 hackfest in Leeds on Apr 11-14 2016.
> (Refer to attached proposal document for details).
>
> [ ] a. Yes, hold hackfest in Leeds as proposed
> [ ] b. Approve holding a hackfest, but recommend making the
> following alterations:
> ____________________________________________________________
> [ ] c. Do not approve holding a hackfest this year
>
> 2. Reimburse using a ranked system similar to last year, but with
> increased limits and relaxed contribution requirements, as detailed
> below.
>
> [ ] a. Use ranked reimbursement. Long term, high commit developers
> are sponsored up to a higher maximum than new developers.
> [ ] b. Use open ended. We'll fully cover all valid expenses
> incurred by the sponsorees.
> [ ] c. Other:
> ____________________________________________________________
> [ ] d. Do not reimburse for Leeds hackfest 2016 expenses
>
> 3. If a sponsoree does not hit their maximum reimbursement amount for the
> hackfest itself, can they apply the remainder against LGM expenses?
>
> [ ] Yes. Consider LGM and Hackfest expenses lumped together for
> purposes of reimbursement.
> [ ] No. Airfare can be covered by either Hackfest or LGM
> sponsorship (or split between them), but hotel and food expenses
> for each event should be handled separately.
>
> 4. The Inkscape Board sponsors a dinner event, to be funded from the
> Inkscape general fund (instead of the hackfest fund), for Hackfest
> attendees and guests.
>
> [ ] Yes. Allocate $600 from Inkscape's general fund for a dinner.
> [ ] Yes, but handle funding the dinner in a different way:
> ________________________________________________________________
> [ ] No, do not fund a sponsored dinner for the hackfest.
>
Votes:
1. 2. 3. 4.
Bryce Harrington a a Yes a
Josh Andler a a Yes a
Tavmjong Bah a a Yes a
Jon A. Cruz
Ted Gould a a Yes a
Krzysztof Kosiński a a Yes a
Martin Owens a a Yes a
Resolved:
All four proposals approved.
Alex Valavanis is authorized to proceed with arrangements for the 2016
Hackfest in Leeds.
> Background:
>
> After the success of the 2015 Hackfest, there is strong interest in
> sponsoring another one in 2016. Last year we co-located the event with
> LGM, which was convenient for Inkscape developers who wanted to attend
> LGM; we had a few LGM attendees stop by the hackfest which was nice but
> perhaps not as critical.
>
> This year's LGM is in London, and in order to achieve similar cross-over
> benefits this proposal suggests holding it nearby, but not necessarily
> (expensively) *in* London. Leeds is a short distance and we have an
> Inkscape developer in proximity who can organize it and handle
> logistics, so this seems like a sensible locale.
>
> Last year's fundraising brought in an amount well in excess of what we
> required, and indeed probably enough to cover most or all of the
> sponsorship for the 2016 hackfest. Due to this, we probably don't need
> to allocate money from the general fund for this event. Even so, it is
> intended that we conduct another fundraiser; this will help establish
> certainty for a 2017 hackfest, and/or might be usable for another
> smaller (perhaps US-located) hackfest in 2016.
>
> We established limits on the maximum sponsorship amounts last year, in
> order to ensure spreading the funds widely. However, since we
> underspent so significantly, and since attendance was below anticipated,
> this proposal suggests relaxing the requirements and increasing the
> limits:
>
> * Up to $2500 each for Inkscape developers who have contributed for 3+
> years and > 150 commits
> * Up to $2000 each for Inkscape developers who have contributed for 2+
> years and > 50 commits
> * Up to $1500 each for Inkscape developers who have contributed for 1+
> year and > 25 commits
> * Up to $500 each for any Inkscape contributor listed in AUTHORS file
> with at least 10 commits by Jan 1, 2016
>
> Alex Valavanis has volunteered as event coordinator for the hackfest
> event.
>
> Inkscape Hackfest Proposal
>
> Alex Valavanis1,* and Peter Russell2
> 1Inkscape Developers Team <[email protected]>
> 2The Test People, 5 Albion Place, Leeds LS1 6JL, UK
> <[email protected]>
> Introduction
> This document outlines a proposed Inkscape Hackfest, to be hosted in Leeds,
> UK directly prior to the 2016 Libre Graphics Meeting (LGM). The Test
> People[1] (TTP) will host and sponsor the event by providing a meeting venue
> and consultation. The following sections describe a proposed outline of the
> event itself, practicalities for delegates and a tentative cost analysis.
> Event outline
> Theme
> The 2015 Toronto Hackfest provided an excellent opportunity for Inkscape
> developers to meet in person, to discuss the project and to work
> collaboratively on bug-fixing and feature development. A number of important
> decisions were made about the future directions of the project, and
> accessibility. For the 2016 Hackfest, a theme of “user experience and
> testing” is proposed, which will provide a focus for collaborative
> development, and enhance the interaction with our hosts at The Test People.
>
>
> The Test People Limited (TTP) is an innovative testing solutions and
> consulting firm providing Performance Engineering, Automation, Test Strategy
> and Managed Test Services.
>
>
> TTP hope to take advantage of the Hackfest to provide training opportunities
> to some of their staff, without intruding too much on the hacking. This will
> likely take the form of voluntary breakout sessions over the course of the
> Hackfest, and may include free testing and consultancy. More details to come!
> Dates
> The proposed dates[a][b] are Monday 11 to Thurs 14 April, 2016. This will
> include a half-day social event and the final day will be a half-day session
> to allow easy travel to London for the LGM. The venue will be available from
> 0900-1700 on each of the full-day sessions.
> Agenda
> Monday 11 April 2016
> * Coffee/refreshments
> * 20-min welcome presentation (TTP)
> * 20-min welcome introduction (Inkscape devs)
> * 30-min personal introductions (all delegates - nothing too formal!)
> * 1-hour overview of the Inkscape codebase (Inkscape devs)
> * 30-min introduction to Testing (TTP)[c] (tbc)
> * 30-min Session planning
> * Afternoon: Start the hacking! This will include test development, UX
> improvements and documentation
> Tuesday 12 April 2016
> * A full day of hacking!
> Wednesday 13 April 2016
> * Morning: further development session
> * Afternoon: social excursion
> Thursday 14 April 2016
> * A short hacking session
> * Final session: 1 hour summarizing the achievements of the Hackfest, and
> future directions. This will form the basis of future press releases.
> * 1300: Hackfest closes
> Meeting venue
> A training room in central Leeds will be provided free of charge by TTP.
> This will accommodate up to 20 delegates, with 5 seats being reserved for
> delegates from TTP. A desk with mains power (3-pin UK plug, 230 V) is
> provided for each delegate. Free Guest WiFi access will be provided.
>
>
> Two whiteboard walls, a flipchart and an HD projector (VGA/HDMI) are provided.
>
>
> The venue also includes washroom facilities and a kitchen which can be used
> for light refreshments.
> ________________
> Social programme
> A half-day session has been allocated for a social excursion, which will
> provide a rest-break from intense hacking and an opportunity for general
> discussion about the project and wider topics. There are a range of low-cost
> activities available within a ~1-hour travel radius, including:
> * The ancient city of York (http://www.visityork.org/)
> * UNESCO World Heritage village at Saltaire (http://www.saltairevillage.info/)
> * Hiking in the Yorkshire Dales National Park
> (http://www.yorkshiredales.org.uk/)
> * Yorkshire Sculpture Park/Hepworth gallery (http://www.ysp.co.uk/)
> * National Media Museum (http://www.nationalmediamuseum.org.uk/)
> Practicalities
> Note that all costs are estimates and reservations should be made ~2 months
> in advance to ensure the best prices.
> Location
> Leeds is a major city in Yorkshire, in the North of England
> (http://www.visitleeds.co.uk/). It is situated close to the ancient city of
> York, and the Yorkshire Dales National Park. It is located approximately 175
> miles from London, and 40 miles from Manchester, which both have large
> international airports.
>
>
> The Hackfest venue is in the pedestrianised city centre of Leeds, and is
> approximately 10-minutes walk from the rail and bus stations.
> Transport to Leeds
> * Leeds–Bradford airport has direct flights from ~60 European airports:
> http://www.justtheflight.co.uk/cheap-flights-from-LBA/
> * Connecting flights are available to/from outside Europe via Amsterdam
> Schipol and London Heathrow
> * Alternatively, the closest major international airports in the UK are
> Manchester and London Heathrow
> * Transport from Manchester Airport to Leeds: (~$30, 50 min; ~$10 if booked
> several weeks in advance [1])
> * Transport from London: Flight to Heathrow in London means the Piccadilly
> line (£8/45 mins) to Kings Cross and a train ride to Leeds ($150/2 hour or
> ~$50 if booked several weeks in advance)
> * Paris/Leeds via train: $70 one way, 5 hours, booked far in advance.
>
>
> The cheapest, least stressful transport option for Hackfest delegates may be
> to fly in/out of Leeds-Bradford (via London Heathrow or Amsterdam Schipol) or
> Manchester, rather than flying to London.
> Train tickets should be booked from Leeds to London at least a month in
> advance to get a good deal (~70% saving on cost), and note that it may be
> much cheaper to buy two one-way ("single") tickets rather than a return
> ticket.
> Transport within Leeds
> The city centre is compact, and can be traversed on foot in approximately 20
> minutes.
>
>
> Taxi services (including Uber) are readily available between the Hackfest
> venue and nearby accommodation for $10 for a 10-minute journey. A day-ticket
> for local buses will cost approximately $8.
> Accommodation
> Indicative costs as follows:
> * AirBnB accommodation (entire property) in city centre: $80 pppn
> * Ibis budget hotel room, Leeds city centre: from $60 pppn
>
>
> Cheaper accommodation may also be available in the suburbs of Leeds.
> Food
> Leeds is host to numerous restaurants, cafes and fast food outlets. Typical
> costs
> * Burger/Sandwich, snack + soft drink: $8
> * Low-cost restaurant meal (e.g., 1-course noodles/curry/pizza + soft drink):
> $20
> * Medium-cost restaurant (e.g., 2-course Spanish/Greek/US + alcoholic drink):
> $50
> Social event
> Indicative prices:
> * Train travel to York: $20
> * Train travel to Bradford/Ilkley (Media Museum/Saltaire/Yorkshire Dales): ~$8
> * Access to Media Museum/Saltaire/Yorkshire Dales is free of charge
> * Access to main museums in York: ~$20-30
> Financial summary of sponsorship[d][e]
> ________________
> [1] The Test People has recently merged with another testing consultancy,
> Centre4 Testing, so by the time of the Hackfest the combined organisation
> will have a new name.
> [a]Peter: Forgot to ask about office hours... would the room be available 9-5
> or longer hours?
> [b]9 - 5 I can guarantee, longer may be a possibility depending on who is
> around.
> [c]Peter: Feel free to adjust!
> [d]Peter: If you're able to add notional costs for the room, consultation
> etc, that would be useful.
> [e]Can't do this today, sorry
> Inkscape Hackfest Proposal
>
> Alex Valavanis1,* and Peter Russell2
> 1Inkscape Developers Team <[email protected]>
> 2The Test People, 5 Albion Place, Leeds LS1 6JL, UK
> <[email protected]>
> Introduction
> This document outlines a proposed Inkscape Hackfest, to be hosted in Leeds,
> UK directly prior to the 2016 Libre Graphics Meeting (LGM). The Test
> People[1] (TTP) will host and sponsor the event by providing a meeting venue
> and consultation. The following sections describe a proposed outline of the
> event itself, practicalities for delegates and a tentative cost analysis.
> Event outline
> Theme
> The 2015 Toronto Hackfest provided an excellent opportunity for Inkscape
> developers to meet in person, to discuss the project and to work
> collaboratively on bug-fixing and feature development. A number of important
> decisions were made about the future directions of the project, and
> accessibility. For the 2016 Hackfest, a theme of “user experience and
> testing” is proposed, which will provide a focus for collaborative
> development, and enhance the interaction with our hosts at The Test People.
>
>
> The Test People Limited (TTP) is an innovative testing solutions and
> consulting firm providing Performance Engineering, Automation, Test Strategy
> and Managed Test Services.
>
>
> TTP hope to take advantage of the Hackfest to provide training opportunities
> to some of their staff, without intruding too much on the hacking. This will
> likely take the form of voluntary breakout sessions over the course of the
> Hackfest, and may include free testing and consultancy. More details to come!
> Dates
> The proposed dates[a][b] are Monday 11 to Thurs 14 April, 2016. This will
> include a half-day social event and the final day will be a half-day session
> to allow easy travel to London for the LGM. The venue will be available from
> 0900-1700 on each of the full-day sessions.
> Agenda
> Monday 11 April 2016
> * Coffee/refreshments
> * 20-min welcome presentation (TTP)
> * 20-min welcome introduction (Inkscape devs)
> * 30-min personal introductions (all delegates - nothing too formal!)
> * 1-hour overview of the Inkscape codebase (Inkscape devs)
> * 30-min introduction to Testing (TTP)[c] (tbc)
> * 30-min Session planning
> * Afternoon: Start the hacking! This will include test development, UX
> improvements and documentation
> Tuesday 12 April 2016
> * A full day of hacking!
> Wednesday 13 April 2016
> * Morning: further development session
> * Afternoon: social excursion
> Thursday 14 April 2016
> * A short hacking session
> * Final session: 1 hour summarizing the achievements of the Hackfest, and
> future directions. This will form the basis of future press releases.
> * 1300: Hackfest closes
> Meeting venue
> A training room in central Leeds will be provided free of charge by TTP.
> This will accommodate up to 20 delegates, with 5 seats being reserved for
> delegates from TTP. A desk with mains power (3-pin UK plug, 230 V) is
> provided for each delegate. Free Guest WiFi access will be provided.
>
>
> Two whiteboard walls, a flipchart and an HD projector (VGA/HDMI) are provided.
>
>
> The venue also includes washroom facilities and a kitchen which can be used
> for light refreshments.
> ________________
> Social programme
> A half-day session has been allocated for a social excursion, which will
> provide a rest-break from intense hacking and an opportunity for general
> discussion about the project and wider topics. There are a range of low-cost
> activities available within a ~1-hour travel radius, including:
> * The ancient city of York (http://www.visityork.org/)
> * UNESCO World Heritage village at Saltaire (http://www.saltairevillage.info/)
> * Hiking in the Yorkshire Dales National Park
> (http://www.yorkshiredales.org.uk/)
> * Yorkshire Sculpture Park/Hepworth gallery (http://www.ysp.co.uk/)
> * National Media Museum (http://www.nationalmediamuseum.org.uk/)
> Practicalities
> Note that all costs are estimates and reservations should be made ~2 months
> in advance to ensure the best prices.
> Location
> Leeds is a major city in Yorkshire, in the North of England
> (http://www.visitleeds.co.uk/). It is situated close to the ancient city of
> York, and the Yorkshire Dales National Park. It is located approximately 175
> miles from London, and 40 miles from Manchester, which both have large
> international airports.
>
>
> The Hackfest venue is in the pedestrianised city centre of Leeds, and is
> approximately 10-minutes walk from the rail and bus stations.
> Transport to Leeds
> * Leeds–Bradford airport has direct flights from ~60 European airports:
> http://www.justtheflight.co.uk/cheap-flights-from-LBA/
> * Connecting flights are available to/from outside Europe via Amsterdam
> Schipol and London Heathrow
> * Alternatively, the closest major international airports in the UK are
> Manchester and London Heathrow
> * Transport from Manchester Airport to Leeds: (~$30, 50 min; ~$10 if booked
> several weeks in advance [1])
> * Transport from London: Flight to Heathrow in London means the Piccadilly
> line (£8/45 mins) to Kings Cross and a train ride to Leeds ($150/2 hour or
> ~$50 if booked several weeks in advance)
> * Paris/Leeds via train: $70 one way, 5 hours, booked far in advance.
>
>
> The cheapest, least stressful transport option for Hackfest delegates may be
> to fly in/out of Leeds-Bradford (via London Heathrow or Amsterdam Schipol) or
> Manchester, rather than flying to London.
> Train tickets should be booked from Leeds to London at least a month in
> advance to get a good deal (~70% saving on cost), and note that it may be
> much cheaper to buy two one-way ("single") tickets rather than a return
> ticket.
> Transport within Leeds
> The city centre is compact, and can be traversed on foot in approximately 20
> minutes.
>
>
> Taxi services (including Uber) are readily available between the Hackfest
> venue and nearby accommodation for $10 for a 10-minute journey. A day-ticket
> for local buses will cost approximately $8.
> Accommodation
> Indicative costs as follows:
> * AirBnB accommodation (entire property) in city centre: $80 pppn
> * Ibis budget hotel room, Leeds city centre: from $60 pppn
>
>
> Cheaper accommodation may also be available in the suburbs of Leeds.
> Food
> Leeds is host to numerous restaurants, cafes and fast food outlets. Typical
> costs
> * Burger/Sandwich, snack + soft drink: $8
> * Low-cost restaurant meal (e.g., 1-course noodles/curry/pizza + soft drink):
> $20
> * Medium-cost restaurant (e.g., 2-course Spanish/Greek/US + alcoholic drink):
> $50
> Social event
> Indicative prices:
> * Train travel to York: $20
> * Train travel to Bradford/Ilkley (Media Museum/Saltaire/Yorkshire Dales): ~$8
> * Access to Media Museum/Saltaire/Yorkshire Dales is free of charge
> * Access to main museums in York: ~$20-30
> Financial summary of sponsorship[d][e]
> ________________
> [1] The Test People has recently merged with another testing consultancy,
> Centre4 Testing, so by the time of the Hackfest the combined organisation
> will have a new name.
> [a]Peter: Forgot to ask about office hours... would the room be available 9-5
> or longer hours?
> [b]9 - 5 I can guarantee, longer may be a possibility depending on who is
> around.
> [c]Peter: Feel free to adjust!
> [d]Peter: If you're able to add notional costs for the room, consultation
> etc, that would be useful.
> [e]Can't do this today, sorry
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