On Mon, Jan 11, 2016 at 07:51:20PM -0800, Bryce Harrington wrote: > Your vote is needed on the planned Inkscape Hackfest for 2016: > > Proposals: > > 1. Hold the 2016 hackfest in Leeds on Apr 11-14 2016. > (Refer to attached proposal document for details). > > [ ] a. Yes, hold hackfest in Leeds as proposed > [ ] b. Approve holding a hackfest, but recommend making the > following alterations: > ____________________________________________________________ > [ ] c. Do not approve holding a hackfest this year
A. > 2. Reimburse using a ranked system similar to last year, but with > increased limits and relaxed contribution requirements, as detailed > below. > > [ ] a. Use ranked reimbursement. Long term, high commit developers > are sponsored up to a higher maximum than new developers. > [ ] b. Use open ended. We'll fully cover all valid expenses > incurred by the sponsorees. > [ ] c. Other: > ____________________________________________________________ > [ ] d. Do not reimburse for Leeds hackfest 2016 expenses A. > 3. If a sponsoree does not hit their maximum reimbursement amount for the > hackfest itself, can they apply the remainder against LGM expenses? > > [ ] Yes. Consider LGM and Hackfest expenses lumped together for > purposes of reimbursement. > [ ] No. Airfare can be covered by either Hackfest or LGM > sponsorship (or split between them), but hotel and food expenses > for each event should be handled separately. Yes > 4. The Inkscape Board sponsors a dinner event, to be funded from the > Inkscape general fund (instead of the hackfest fund), for Hackfest > attendees and guests. > > [ ] Yes. Allocate $600 from Inkscape's general fund for a dinner. > [ ] Yes, but handle funding the dinner in a different way: > ________________________________________________________________ > [ ] No, do not fund a sponsored dinner for the hackfest. A. Yes > Votes: > > Resolved: > > Background: > > After the success of the 2015 Hackfest, there is strong interest in > sponsoring another one in 2016. Last year we co-located the event with > LGM, which was convenient for Inkscape developers who wanted to attend > LGM; we had a few LGM attendees stop by the hackfest which was nice but > perhaps not as critical. > > This year's LGM is in London, and in order to achieve similar cross-over > benefits this proposal suggests holding it nearby, but not necessarily > (expensively) *in* London. Leeds is a short distance and we have an > Inkscape developer in proximity who can organize it and handle > logistics, so this seems like a sensible locale. > > Last year's fundraising brought in an amount well in excess of what we > required, and indeed probably enough to cover most or all of the > sponsorship for the 2016 hackfest. Due to this, we probably don't need > to allocate money from the general fund for this event. Even so, it is > intended that we conduct another fundraiser; this will help establish > certainty for a 2017 hackfest, and/or might be usable for another > smaller (perhaps US-located) hackfest in 2016. > > We established limits on the maximum sponsorship amounts last year, in > order to ensure spreading the funds widely. However, since we > underspent so significantly, and since attendance was below anticipated, > this proposal suggests relaxing the requirements and increasing the > limits: > > * Up to $2500 each for Inkscape developers who have contributed for 3+ > years and > 150 commits > * Up to $2000 each for Inkscape developers who have contributed for 2+ > years and > 50 commits > * Up to $1500 each for Inkscape developers who have contributed for 1+ > year and > 25 commits > * Up to $500 each for any Inkscape contributor listed in AUTHORS file > with at least 10 commits by Jan 1, 2016 > > Alex Valavanis has volunteered as event coordinator for the hackfest > event. > > Inkscape Hackfest Proposal > > Alex Valavanis1,* and Peter Russell2 > 1Inkscape Developers Team <[email protected]> > 2The Test People, 5 Albion Place, Leeds LS1 6JL, UK > <[email protected]> > Introduction > This document outlines a proposed Inkscape Hackfest, to be hosted in Leeds, > UK directly prior to the 2016 Libre Graphics Meeting (LGM). The Test > People[1] (TTP) will host and sponsor the event by providing a meeting venue > and consultation. The following sections describe a proposed outline of the > event itself, practicalities for delegates and a tentative cost analysis. > Event outline > Theme > The 2015 Toronto Hackfest provided an excellent opportunity for Inkscape > developers to meet in person, to discuss the project and to work > collaboratively on bug-fixing and feature development. A number of important > decisions were made about the future directions of the project, and > accessibility. For the 2016 Hackfest, a theme of “user experience and > testing” is proposed, which will provide a focus for collaborative > development, and enhance the interaction with our hosts at The Test People. > > > The Test People Limited (TTP) is an innovative testing solutions and > consulting firm providing Performance Engineering, Automation, Test Strategy > and Managed Test Services. > > > TTP hope to take advantage of the Hackfest to provide training opportunities > to some of their staff, without intruding too much on the hacking. This will > likely take the form of voluntary breakout sessions over the course of the > Hackfest, and may include free testing and consultancy. More details to come! > Dates > The proposed dates[a][b] are Monday 11 to Thurs 14 April, 2016. This will > include a half-day social event and the final day will be a half-day session > to allow easy travel to London for the LGM. The venue will be available from > 0900-1700 on each of the full-day sessions. > Agenda > Monday 11 April 2016 > * Coffee/refreshments > * 20-min welcome presentation (TTP) > * 20-min welcome introduction (Inkscape devs) > * 30-min personal introductions (all delegates - nothing too formal!) > * 1-hour overview of the Inkscape codebase (Inkscape devs) > * 30-min introduction to Testing (TTP)[c] (tbc) > * 30-min Session planning > * Afternoon: Start the hacking! This will include test development, UX > improvements and documentation > Tuesday 12 April 2016 > * A full day of hacking! > Wednesday 13 April 2016 > * Morning: further development session > * Afternoon: social excursion > Thursday 14 April 2016 > * A short hacking session > * Final session: 1 hour summarizing the achievements of the Hackfest, and > future directions. This will form the basis of future press releases. > * 1300: Hackfest closes > Meeting venue > A training room in central Leeds will be provided free of charge by TTP. > This will accommodate up to 20 delegates, with 5 seats being reserved for > delegates from TTP. A desk with mains power (3-pin UK plug, 230 V) is > provided for each delegate. Free Guest WiFi access will be provided. > > > Two whiteboard walls, a flipchart and an HD projector (VGA/HDMI) are provided. > > > The venue also includes washroom facilities and a kitchen which can be used > for light refreshments. > ________________ > Social programme > A half-day session has been allocated for a social excursion, which will > provide a rest-break from intense hacking and an opportunity for general > discussion about the project and wider topics. There are a range of low-cost > activities available within a ~1-hour travel radius, including: > * The ancient city of York (http://www.visityork.org/) > * UNESCO World Heritage village at Saltaire (http://www.saltairevillage.info/) > * Hiking in the Yorkshire Dales National Park > (http://www.yorkshiredales.org.uk/) > * Yorkshire Sculpture Park/Hepworth gallery (http://www.ysp.co.uk/) > * National Media Museum (http://www.nationalmediamuseum.org.uk/) > Practicalities > Note that all costs are estimates and reservations should be made ~2 months > in advance to ensure the best prices. > Location > Leeds is a major city in Yorkshire, in the North of England > (http://www.visitleeds.co.uk/). It is situated close to the ancient city of > York, and the Yorkshire Dales National Park. It is located approximately 175 > miles from London, and 40 miles from Manchester, which both have large > international airports. > > > The Hackfest venue is in the pedestrianised city centre of Leeds, and is > approximately 10-minutes walk from the rail and bus stations. > Transport to Leeds > * Leeds–Bradford airport has direct flights from ~60 European airports: > http://www.justtheflight.co.uk/cheap-flights-from-LBA/ > * Connecting flights are available to/from outside Europe via Amsterdam > Schipol and London Heathrow > * Alternatively, the closest major international airports in the UK are > Manchester and London Heathrow > * Transport from Manchester Airport to Leeds: (~$30, 50 min; ~$10 if booked > several weeks in advance [1]) > * Transport from London: Flight to Heathrow in London means the Piccadilly > line (£8/45 mins) to Kings Cross and a train ride to Leeds ($150/2 hour or > ~$50 if booked several weeks in advance) > * Paris/Leeds via train: $70 one way, 5 hours, booked far in advance. > > > The cheapest, least stressful transport option for Hackfest delegates may be > to fly in/out of Leeds-Bradford (via London Heathrow or Amsterdam Schipol) or > Manchester, rather than flying to London. > Train tickets should be booked from Leeds to London at least a month in > advance to get a good deal (~70% saving on cost), and note that it may be > much cheaper to buy two one-way ("single") tickets rather than a return > ticket. > Transport within Leeds > The city centre is compact, and can be traversed on foot in approximately 20 > minutes. > > > Taxi services (including Uber) are readily available between the Hackfest > venue and nearby accommodation for $10 for a 10-minute journey. A day-ticket > for local buses will cost approximately $8. > Accommodation > Indicative costs as follows: > * AirBnB accommodation (entire property) in city centre: $80 pppn > * Ibis budget hotel room, Leeds city centre: from $60 pppn > > > Cheaper accommodation may also be available in the suburbs of Leeds. > Food > Leeds is host to numerous restaurants, cafes and fast food outlets. Typical > costs > * Burger/Sandwich, snack + soft drink: $8 > * Low-cost restaurant meal (e.g., 1-course noodles/curry/pizza + soft drink): > $20 > * Medium-cost restaurant (e.g., 2-course Spanish/Greek/US + alcoholic drink): > $50 > Social event > Indicative prices: > * Train travel to York: $20 > * Train travel to Bradford/Ilkley (Media Museum/Saltaire/Yorkshire Dales): ~$8 > * Access to Media Museum/Saltaire/Yorkshire Dales is free of charge > * Access to main museums in York: ~$20-30 > Financial summary of sponsorship[d][e] > ________________ > [1] The Test People has recently merged with another testing consultancy, > Centre4 Testing, so by the time of the Hackfest the combined organisation > will have a new name. > [a]Peter: Forgot to ask about office hours... would the room be available 9-5 > or longer hours? > [b]9 - 5 I can guarantee, longer may be a possibility depending on who is > around. > [c]Peter: Feel free to adjust! > [d]Peter: If you're able to add notional costs for the room, consultation > etc, that would be useful. > [e]Can't do this today, sorry > Inkscape Hackfest Proposal > > Alex Valavanis1,* and Peter Russell2 > 1Inkscape Developers Team <[email protected]> > 2The Test People, 5 Albion Place, Leeds LS1 6JL, UK > <[email protected]> > Introduction > This document outlines a proposed Inkscape Hackfest, to be hosted in Leeds, > UK directly prior to the 2016 Libre Graphics Meeting (LGM). The Test > People[1] (TTP) will host and sponsor the event by providing a meeting venue > and consultation. The following sections describe a proposed outline of the > event itself, practicalities for delegates and a tentative cost analysis. > Event outline > Theme > The 2015 Toronto Hackfest provided an excellent opportunity for Inkscape > developers to meet in person, to discuss the project and to work > collaboratively on bug-fixing and feature development. A number of important > decisions were made about the future directions of the project, and > accessibility. For the 2016 Hackfest, a theme of “user experience and > testing” is proposed, which will provide a focus for collaborative > development, and enhance the interaction with our hosts at The Test People. > > > The Test People Limited (TTP) is an innovative testing solutions and > consulting firm providing Performance Engineering, Automation, Test Strategy > and Managed Test Services. > > > TTP hope to take advantage of the Hackfest to provide training opportunities > to some of their staff, without intruding too much on the hacking. This will > likely take the form of voluntary breakout sessions over the course of the > Hackfest, and may include free testing and consultancy. More details to come! > Dates > The proposed dates[a][b] are Monday 11 to Thurs 14 April, 2016. This will > include a half-day social event and the final day will be a half-day session > to allow easy travel to London for the LGM. The venue will be available from > 0900-1700 on each of the full-day sessions. > Agenda > Monday 11 April 2016 > * Coffee/refreshments > * 20-min welcome presentation (TTP) > * 20-min welcome introduction (Inkscape devs) > * 30-min personal introductions (all delegates - nothing too formal!) > * 1-hour overview of the Inkscape codebase (Inkscape devs) > * 30-min introduction to Testing (TTP)[c] (tbc) > * 30-min Session planning > * Afternoon: Start the hacking! This will include test development, UX > improvements and documentation > Tuesday 12 April 2016 > * A full day of hacking! > Wednesday 13 April 2016 > * Morning: further development session > * Afternoon: social excursion > Thursday 14 April 2016 > * A short hacking session > * Final session: 1 hour summarizing the achievements of the Hackfest, and > future directions. This will form the basis of future press releases. > * 1300: Hackfest closes > Meeting venue > A training room in central Leeds will be provided free of charge by TTP. > This will accommodate up to 20 delegates, with 5 seats being reserved for > delegates from TTP. A desk with mains power (3-pin UK plug, 230 V) is > provided for each delegate. Free Guest WiFi access will be provided. > > > Two whiteboard walls, a flipchart and an HD projector (VGA/HDMI) are provided. > > > The venue also includes washroom facilities and a kitchen which can be used > for light refreshments. > ________________ > Social programme > A half-day session has been allocated for a social excursion, which will > provide a rest-break from intense hacking and an opportunity for general > discussion about the project and wider topics. There are a range of low-cost > activities available within a ~1-hour travel radius, including: > * The ancient city of York (http://www.visityork.org/) > * UNESCO World Heritage village at Saltaire (http://www.saltairevillage.info/) > * Hiking in the Yorkshire Dales National Park > (http://www.yorkshiredales.org.uk/) > * Yorkshire Sculpture Park/Hepworth gallery (http://www.ysp.co.uk/) > * National Media Museum (http://www.nationalmediamuseum.org.uk/) > Practicalities > Note that all costs are estimates and reservations should be made ~2 months > in advance to ensure the best prices. > Location > Leeds is a major city in Yorkshire, in the North of England > (http://www.visitleeds.co.uk/). It is situated close to the ancient city of > York, and the Yorkshire Dales National Park. It is located approximately 175 > miles from London, and 40 miles from Manchester, which both have large > international airports. > > > The Hackfest venue is in the pedestrianised city centre of Leeds, and is > approximately 10-minutes walk from the rail and bus stations. > Transport to Leeds > * Leeds–Bradford airport has direct flights from ~60 European airports: > http://www.justtheflight.co.uk/cheap-flights-from-LBA/ > * Connecting flights are available to/from outside Europe via Amsterdam > Schipol and London Heathrow > * Alternatively, the closest major international airports in the UK are > Manchester and London Heathrow > * Transport from Manchester Airport to Leeds: (~$30, 50 min; ~$10 if booked > several weeks in advance [1]) > * Transport from London: Flight to Heathrow in London means the Piccadilly > line (£8/45 mins) to Kings Cross and a train ride to Leeds ($150/2 hour or > ~$50 if booked several weeks in advance) > * Paris/Leeds via train: $70 one way, 5 hours, booked far in advance. > > > The cheapest, least stressful transport option for Hackfest delegates may be > to fly in/out of Leeds-Bradford (via London Heathrow or Amsterdam Schipol) or > Manchester, rather than flying to London. > Train tickets should be booked from Leeds to London at least a month in > advance to get a good deal (~70% saving on cost), and note that it may be > much cheaper to buy two one-way ("single") tickets rather than a return > ticket. > Transport within Leeds > The city centre is compact, and can be traversed on foot in approximately 20 > minutes. > > > Taxi services (including Uber) are readily available between the Hackfest > venue and nearby accommodation for $10 for a 10-minute journey. A day-ticket > for local buses will cost approximately $8. > Accommodation > Indicative costs as follows: > * AirBnB accommodation (entire property) in city centre: $80 pppn > * Ibis budget hotel room, Leeds city centre: from $60 pppn > > > Cheaper accommodation may also be available in the suburbs of Leeds. > Food > Leeds is host to numerous restaurants, cafes and fast food outlets. Typical > costs > * Burger/Sandwich, snack + soft drink: $8 > * Low-cost restaurant meal (e.g., 1-course noodles/curry/pizza + soft drink): > $20 > * Medium-cost restaurant (e.g., 2-course Spanish/Greek/US + alcoholic drink): > $50 > Social event > Indicative prices: > * Train travel to York: $20 > * Train travel to Bradford/Ilkley (Media Museum/Saltaire/Yorkshire Dales): ~$8 > * Access to Media Museum/Saltaire/Yorkshire Dales is free of charge > * Access to main museums in York: ~$20-30 > Financial summary of sponsorship[d][e] > ________________ > [1] The Test People has recently merged with another testing consultancy, > Centre4 Testing, so by the time of the Hackfest the combined organisation > will have a new name. > [a]Peter: Forgot to ask about office hours... would the room be available 9-5 > or longer hours? > [b]9 - 5 I can guarantee, longer may be a possibility depending on who is > around. > [c]Peter: Feel free to adjust! > [d]Peter: If you're able to add notional costs for the room, consultation > etc, that would be useful. > [e]Can't do this today, sorry > ------------------------------------------------------------------------------ > Site24x7 APM Insight: Get Deep Visibility into Application Performance > APM + Mobile APM + RUM: Monitor 3 App instances at just $35/Month > Monitor end-to-end web transactions and take corrective actions now > Troubleshoot faster and improve end-user experience. Signup Now! > http://pubads.g.doubleclick.net/gampad/clk?id=267308311&iu=/4140 > _______________________________________________ > Inkscape-board mailing list > [email protected] > https://lists.sourceforge.net/lists/listinfo/inkscape-board ------------------------------------------------------------------------------ Site24x7 APM Insight: Get Deep Visibility into Application Performance APM + Mobile APM + RUM: Monitor 3 App instances at just $35/Month Monitor end-to-end web transactions and take corrective actions now Troubleshoot faster and improve end-user experience. Signup Now! http://pubads.g.doubleclick.net/gampad/clk?id=267308311&iu=/4140 _______________________________________________ Inkscape-board mailing list [email protected] https://lists.sourceforge.net/lists/listinfo/inkscape-board
