Thankyou to everyone who has responded to this, you have all helped me out no -end. Tom, I was most interested to see your "bag" system. I do exactly the same, but using large A4 sized envelopes. So, I must be on the right track somewhere. I also like Leon's idea of the database and also the easy numbering system suggested by Bob. I already have a large filing cabinet and this is where I place each clients envelope (in alphabetical order), I also have a checklist attached to the wall above the cabinet that I check off before I file the envelope to ensure that everything is in there. BUT, the filing cabinet is already becoming too small so I was considering moving on to "better" things, but as I seem to be "on par" with the system that I am already developing I think I'll just install a couple of small changes and continue on my merry way...
Tom, thanks particularly for taking the time to post a pic of your system. I really do appreciate your help. I totally "hear" you about the confusion with order forms/contracts etc, that is exactly why I posted my question as I have found myself really swamped by this type of thing in the past few days as work continues to escalate. Many thanks again guys, tan. ----- Original Message ----- From: "tom" <[EMAIL PROTECTED]> To: <[EMAIL PROTECTED]> Sent: Thursday, December 04, 2003 10:27 AM Subject: RE: Archiving stuff... > > -----Original Message----- > > From: Tanya Mayer Photography [mailto:[EMAIL PROTECTED] > > > > > > Ok, so another question (full of them aren't i?!) - the > > recent increase in > > my workload, has also brought about another issue for me - > > that of storage. > > I am wanting to adopt a fail proof way of filing and > > storing negatives and > > cds so that they are a) easily accessible b) don't take up > > too much room c) > > secure from grubby little 1 year old fingers.... d) easy > > to refer to with > > regards to client orders etc. > > I wrestled with this one for a while. I decided I could do all of the > above except save space. > > I have flat 8x10 ziplocs, which get an 8x10 cardboard insert. When I > get hired, the contract and questionnaire go in there, along with a > label on the front with the name and date of the event. > > After the event, my first dvd dump goes in the bag. Film used to go in > the bag, and *that* took up some space, but the files are starting to > thin out now that I'm all digital. Of course I now have 2 250 gig > external drives, but that's another matter... > > After I get it edited down on the pc, the final edit gets cut to dvd > and placed in the bag. The old dvd goes offsite. > > When someone places an order, I pull the bag and it goes into an > "active" crate. I print a copy of the order (and an index image) and > place it in the bag. > > I do this for every sort of gig. > > It does take up a bit of space: > > http://www.bigdayphoto.com/images/files.jpg > > I have 3 more milk crates of inactive files. > > I decided that I was spending too much time keeping track of negs, > contracts and order forms. Now, everything goes in the bag. I'm *so* > much more organized, I'm actually getting orders done when I say > they'll get done. > > tv > > > >
