Re: Focused effort on Apache Way education

[Isabel Drost-Fromm]

Am 16. Juli 2019 23:43:19 MESZ schrieb Dmitriy Pavlov :
>I know about the excellent slides done by Shane
>http://shaneslides.com/apachecon/TheApacheWay-ApacheConNA2018.html#2

That's one nice source. Also there's several good slide decks out there.

I've given a related talk before I headed off to vacation there: 
https://youtu.be/b5pl0YNfVPs happy to share the material.

If you're doing a training: maybe create an online version, including an 
exercise where groups are tasked with some exploration themselves:

What are the most important values to you?

How would you go about community problem X?

How would you integrate feature y of your development mangement tooling, eg 
code ownership?

What ppl figure out themselves sticks better than what you tell them. Plus you 
can collect answers for all trainings and publish them.

Also before creating material, have you considered assessing the level of 
Apache Way understanding among users of our software* and what their need for 
further training looks like?

Isabel

* Not only casting the net of potential interested ppl wide - they are the ones 
that should be most interested in understanding how we work, what benefit that 
brings to their business, why they should engage and where all of that stuff 
comes from: after all Jim's original story is all about users of an open source 
project starting to become active themselves.
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Re: Breaking my silance

[Isabel Drost-Fromm]

Am 24. Juli 2019 23:35:12 MESZ schrieb Raphael Bircher 
:
> Even the swiss social
>assurance (IV (Invaliden Versicherung) accepted a pilot project with
>us. 

Congratulations.


>I will be also at the ApacheCon EU. I'm really happy to be there, and
>can't wait to meet you guys there!

Looking forward to meet you. You don't happen to be at FrOSCon by any chance?


Isabel




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Re: Event-in-a-Box

[Isabel Drost-Fromm]

On Thursday, October 03, 2013 04:17:33 PM Melissa Warnkin wrote:
> Physical
> Content List:
> [...]
>   * Extension cords….how many and what length

Keep in mind that depending on where the event takes place it might be easier 
to buy the local ones locally.


> Please keep in mind that this is an initial draft, and not a comprehensive
> and/or guaranteed list!! I welcome feedback from your past experiences from
> the events that you have coordinated!! Is there anything that I missed, or
> anything on the list above that was not needed??!!

>From my personal experience: For anything that is not a Barcamp, the stuff for 
the scheduling grid is not needed.

Concerning WiFi Routers: That may be an advantage of being in Berlin: I never 
bothered to set up a separate WiFi for the smaller events but rather went for 
locations that provided open access points - co-working spaces usually work 
well, universities in Germany not so much. With 3G everywhere the need for 
WiFi at local events is not quite so urgent anymore except for hacking events.

When making an Apache related event, I generally find it convenient to have 
stickers/buttons to give away - people keep asking me where I got the stickers 
on my laptop from. Potentially add flyers to give to people (basic information 
on the ASF, upcoming events, whatever we want to promote). Depending on where 
the event takes place, getting such flyers printed might be less trouble when 
done locally.


> I welcome feedback based on your past experiences that you think will help
> others in the future with their events!!

Tell them lots about the positive feedback they will get - don't tell them too 
much about the time it *might* take to setup: a) With some clever shortcuts 
the effort needed can be reduced substantially and b) In general the positive 
feedback you get weighs much more than any time put into the event ;)


Isabel

Re: Functions in OpenOffice

[Isabel Drost-Fromm]

On Saturday, October 12, 2013 11:59:35 AM Bob McElmurry wrote:
> Currently I am using Microsoft Office 2010 and am working in a small school.
>  I would like to use OpenOffice or LibreOffice but I have not found some of
> the functions that I like such as countifs, sumifs, and averageifs.
>  Because of using these functions, I do not feel that it would be an asset
> to change to OpenOffice.  Any suggestions?

You have directed your question to the general Apache Community development 
group. I'm sure the people over on the Apache Open Office user list are in a 
much better position to answer all your questions:

http://openoffice.apache.org/mailing-lists.html#users-mailing-list-public

For more information on which mailing lists Open Office has (including various 
localised lists), check out 

http://openoffice.apache.org/mailing-lists.html


Hope this helps,

Isabel

Re: Event-in-a-Box

[Isabel Drost-Fromm]

Melissa, these lists look awesome. In particular I loved seeing support for 
video/audio taping in the list.

On Wednesday, October 30, 2013 11:38:44 AM Ross Gardler wrote:
> I would suggest the larger minimalist list is better. My justification is
> that, while sourcing these items is not hard it does take time and
> coordination. The easier we make things for people the better. I
> am assuming that the cost of shipping the larger set of items, even if some
> are unused at the event, will be less than the cost of volunteer time
> consumed in sourcing the remaining items that are used.

+1


Two comments: 

1) Some input for the HowTo document we might want to poach ideas from related 
to the video/audio equipment could be the information on the Debian Video Team 
Wiki - they are providing videos of DebConf but also of smaller events like 
the Debian Dev room at FOSDEM: https://wiki.debconf.org/wiki/Videoteam 

I assume we have some standard place to post and collect these videos already? 
At least a few years ago at the usual suspects wrt. video hosting you needed a 
paid account to publish more than half an hour of video within a few days.

2) This may sound like a wildly crazy idea but looking over the mid-sized box 
- if we add a few flyers to that and (in case we want to) Apache shirts to sell 
to happy users to me this looks like a pretty good model for a "booth in a 
box". The information this estimate is based on: http://wiki.fsfe.org/Booth 
and http://www.debian.org/events/checklist


Cheers,
Isabel

Re: Event-in-a-Box

[Isabel Drost-Fromm]

On Wednesday, October 30, 2013 09:02:36 PM Isabel Drost-Fromm wrote:
> 2) This may sound like a wildly crazy idea but looking over the mid-sized
> box - if we add a few flyers to that and (in case we want to) Apache shirts
> to sell to happy users to me this looks like a pretty good model for a
> "booth in a box". The information this estimate is based on:
> http://wiki.fsfe.org/Booth and http://www.debian.org/events/checklist

I forgot one important source: 
http://wiki.openoffice.org/wiki/Advice_for_Booth_Beings


Cheers,
Isabel

Re: Event-in-a-Box

[Isabel Drost-Fromm]

On Thursday, October 31, 2013 04:39:32 PM Ulrich Stärk wrote:
> One Box in the EU might be OK for several countries to avoid taxes and
> customs but for most countries this is not the case. So unless you increase
> the number to one box per country, you should plan how to deal with taxes
> and customs.

Uli, thanks for mentioning. You should also keep in mind to put the correct 
labelling on the boxes so they are actually delivered to the receiver (I 
remember ntc getting a letter from the customs office to pick up a package ... 
of a bunch of stickers ...).

Isabel

Call for Booths at Chemnitzer Linuxtage open

[Isabel Drost-Fromm]

Hi,

just saw it on the debian.events.eu list - the Chemnitzer Linuxtage call for 
exhibitors is open:

http://chemnitzer.linux-tage.de/2013/live/hinweise

In past years the Open Office project usually had a booth there (organisers of 
that on CC). If there are any plans to have another Open Office booth at 
Linuxtage - maybe it would make sense to also ship some more general ASF 
merchandise?


Isabel

On geeks growing up - wrt. ApacheCon

[Isabel Drost-Fromm]

Hi,

Maybe for this year's ApacheCon this idea is a bit too late - but I thought it 
makes sense to get the discussion started anyway (maybe it even benefits myself 
at a later event ;) ):

I don't know about the US tech conferences, the trend I've observed in past 
years here in Europe is that more and more events are making an effort to be 
family friendly - in particular the community focused ones. There's events 
which provide complimentary child day care, conferences with special kids 
tracks, play and relaxation areas etc. For a more detailed overview see also: 

http://blog.isabel-drost.de/posts/on-geeks-growing-up.html

As a side effect, the play areas often are occupied also by "older children" - 
three years ago I've seen geeks sort the balls in a ballpit at Chaos 
Communication Congress by colour - working out the most efficient algorithm to 
do that ;)

For Berlin Buzzwords this year is the first year we are offering day care for 
children - financially this worked out really well as a local online babysitter 
service offered professionals in turn for visibility at the event. I'm happy to 
share experiences after BBuzz is over. I'm also happy to get you in touch with 
the people behind Chaos Communication Congress, FrOSCon (they even shipped 
their kids track to another interested conference this year), EuRubyCamp. On 
the Java side of things Devoxx (biggest EU Java community event) seems to have 
a similar offering. I have been told that in the US OSCON features a kids track.

Lacking really deep knowledge about the US tech community I can only provide 
insight from a European perspective - would be great to see ApacheCon drive 
this trend.


Cheers,
Isabel

Re: On geeks growing up - wrt. ApacheCon

[Isabel Drost-Fromm]

On Mon, Mar 03, 2014 at 02:32:10PM +0100, jan i wrote:
> Apachecon will be in europe later this year, so the european perspective is
> equally important.

Great.


> I think the idea is good.

Thanks - it's just that in recent years I've observed more and more conferences 
become family friendly.


> The entrance fee to AC is pretty high, but maybe
> we could combine your idea with the idea of having a day (or half) where we
> in general open up, and give spouses, our kids etc a chance to see why we
> like spending soo much time with apache...meet some real people.

Keep in mind though that the entrance fee is not the only hurdle. I've tried a 
few approaches to motivating spouses and kids to attend (offer city tours like 
FOSDEM does, try to find out whether people would be interested in a play area 
in advance) - in general people are hesitant to bring their family unless 
offerings are very clearly communicated (not everyone at Apache is as lucky as 
myself being married to a hacker who likes Linux kernel development goes a long 
way to visiting events like Froscon, FOSDEM, LinuxTage etc. together).

One option to advertise non-tech offerings actually can be the ticket form 
itself: Tickets for kids and non-tech people should cover food and drinks, but 
should be way lower in prices than general conf admission (on-site this is 
relatively easy to "enforce" by differently coloured wrist bands). Again there 
needs to be some incentive/something to do for the family joining - having the 
conference take place in an interesting location and offering the ticket as 
hallway/catering ticket is one trivial option...


Isabel

Re: On geeks growing up - wrt. ApacheCon

[Isabel Drost-Fromm]

On Mon, Mar 03, 2014 at 01:51:57PM +, Dave Cottlehuber wrote:
> A number of software / ASF people I know, by virtue of working remotely, are 
> also 
> defacto “child handlers” while their partner works in a normal face-to-face
> job. It would be nice to facilitate conference attendees/speakers without 
> requiring
> major family upheaval to take place.

Not everyone involved with ApacheCon (or conferences in general) has kids - one 
thing I've learnt in the past is that there is no better input than what 
parents tell you when it comes to stuff needed/missing. Would be great if you 
could motivate the ASF parents you know to share what would need to change to 
convince them to bring their family (depending on child age and other relevant 
parameters).

One very simple example for illustration: It took me asking parents to 
understand that conference dates actually make a huge difference for people 
with children that go to school: Bringing those to a weekend event is trivial. 
Working days outside of holiday season though is not an option. Obvious once 
you hear it - not quite so obvious if you don't have children in that age 
yourself.


Isabel

Re: On geeks growing up - wrt. ApacheCon

[Isabel Drost-Fromm]

On Mon, Mar 03, 2014 at 09:04:16AM -0500, Rich Bowen wrote:
> Last week I attended SCaLE[...]

I knew this couldn't only be some EU trend - great to hear.


> I'll ask Angela what our options are for Europe.

Awesome - Thanks. Looking forward to her input.


Isabel

Re: On geeks growing up - wrt. ApacheCon

[Isabel Drost-Fromm]

On Mon, Mar 03, 2014 at 11:52:26AM -0800, Roman Shaposhnik wrote:
> Has anybody ever tried open gaming/hacking area at these types of
> conferences? Do these two mix well?

http://events.ccc.de/congress/2004/ ... is where I learnt the rules to play Go 
- OMG is that really going to be 10 years ago this December? I'm getting old!

The caveat with board games at events is that you need a large enough number of 
interested people to get by-standers interested and engaged. At the above event 
there always were a handful of people playing in the evening close to the bar 
in a chill-out area (= some kind of cosy seating, appropriate music, drinks* on 
sale), so getting involved was as easy as walking by, watching two people play 
and getting invited to get an intro.

What is slightly easier to get going is to allow sponsors to bring typical 
startup equipment: table tennis, foosball table, bean bags etc. (logistics left 
to the sponsor potentially in turn for a sponsorship package discount, works 
best with local sponsors who don't ship the stuff over half the continent).


Isabel

* meaning mostly this: 
http://motherboard.vice.com/blog/how-a-german-soda-became-hackers-fuel-of-choice

ApacheCon w/ infant - logistics

[Isabel Drost-Fromm]

Hi,

I don't know any Hungarians that I could ask and during my last visit this
topic wasn't exactly on the agenda to explore so trying here in case
someone knows:

I'm planning to travel to ApacheCon EU together with my husband and our
little one. From a friend of mine I know that there are European countries
where ready made baby mashes e.g. by Hipp or Alete aren't available - she
found out only after arrival and was very happy to have booked an apartment
including a kitchen.

So before booking the wrong room for ApacheCon or overpacking: Am I right
in assuming that purchasing Hipp/Alete and Pampers stuff won't be a problem
in Budapest?


Cheers,
Isabel

On wearing multiple hats

[Isabel Drost-Fromm]

Pre-text: This conversation started among several members of the ASF, you are
seeing this message here, as it was suggested to have the discussion on a
public mailing list so everyone can participate.


Hi,

tl;dr: I'm tired of hearing Apache is "where large firms dump code (to break the
market for other or to avoid looking bad for abandoning it", I'm also tired of
hearing that Apache is where projects are controlled by corporate interests
under the disguise of some Apache Way process. I would like to figure out
whether this is actually true based on numbers instead of subjective
perceptions. If it is true I would like to figure out if and how we need to fix
this.


Longer version: Every now and then I hear people complain either privately or
publicly [1] that people working on Apache projects who are not paid to do that
work and have don't have the luxury to participate full-time are facing a hard
time getting into our communities.

Similarly every now and then we see projects running into trademark issues,
conflicts of interest with their employers, trouble with wearing too many hats
[2,3] (though everytime I hear about wearing more than one hat I have to think
of the following lightning talk [4]).

I don't think handwavery statements will get us very far. Maybe it makes sense
to think about the following first:

- If projects are making progress (getting new releases out, getting new
  features implemented, getting bugs and security vulnerabilities addressed), do
  we care about how they are governed? Why do we care if we do? About which
  aspects do we care?

- Given the influx of projects into the incubator (and the number of projects
  making it through) people seem to trust the ASF as a home for their
  communities. What kind of value does that have for us? What is the value we
  are giving back to these projects?


Maybe from there we can come up with stories and metrics that hold (or should
hold) for all of our projects.



Let me provide an example for illustration: In many previous conversations and
talks I stressed that Apache is about communities, that being part of an Apache
project doesn't necessarily mean that the particular human has to contribute
large amounts of code - in the case of Mahout at some point we even had to
communicate that the best way to not be accepted as a GSoC student would be to
propose to implement yet another machine learning algorithm as that would
probably not what the project needed most, nor would it be feasable given the
time frame. Based on that my answer to "do we care about how projects are
governed" would be "yeah, sure we do - our system is based on merit, merit comes
from valuable contributions". The metric I'd setup to test that hypothesis is
true would be to cross-check number of contributions (patches, documentation
fixes and the like) with whether the people making these contributions are
actually being promoted to committer. Makes sense?

Anyone interested in this? Anyone interested in helping get sensible numbers up
- my JIRA magic is seriously lacking...


Isabel


[1]
http://apache-spark-developers-list.1001551.n3.nabble.com/Spark-Improvement-Proposals-tt19268.html#none

[2]
https://www.youtube.com/watch?v=F0DpP25QCfQ&list=PL055Epbe6d5YSf1gQ-KL68xI9QsE70oIZ&index=13

[3]
https://www.youtube.com/watch?v=26T-UKAs1Fk&list=PL055Epbe6d5YSf1gQ-KL68xI9QsE70oIZ&index=11

[4] https://www.flickr.com/photos/carlossg/4081471635

[5]
https://lists.apache.org/thread.html/76610c48321397e7af8e2e433ac73e6e1da4aa1a80b1fac67e7ed8c2@%3Cboard.apache.org%3E

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Re: On wearing multiple hats

[Isabel Drost-Fromm]

On Tue, Oct 25, 2016 at 02:19:06PM +, Ross Gardler wrote:
> First, I'm tired of hearing it too but let's not be fooled, most of the time 
> it comes from people ill informed about how the ASF works.

I have no doubt about that. Maybe we can do a better job telling people how we
work then?

> We use social controls within the projects and we have a fully independent 
> board to handle escalations should a community member feel that their (or 
> anothers) merit not be recognized.

Let me tell you a story to illustrate what kind of problem I see with that (and
I'm happy to be told, that this is just me having that problem or not reading
the docs):

I came to the ASF when nutch went from sourceforge through the incubator to be a
sub project of Lucene. Being the naive student I was I had no idea what this
whole ASF thingy was - all I knew about was the web server in my Debian Woody
distribution with the same name. I was blissfully ignorant to what kind of
contributions would be welcome in the project and what merit I should gain
through that.

A year or two later I was a bit closer open source at Apache, I had subscribed
not only to nutch but also to Lucene mailing lists. A learnt about a conference
related to the projects close to where I was working back then - namely in
Amsterdam. I looked at the ticket prices expecting to see something like FOSDEM,
Chaos Communication Congress, Linuxtage or some such which I happened to know.
But the prices were just way above and beyond anything I could afford. And my
research group would only really pay for scientific conferences.

Fast forward another year or two, I was working for a small company in Berlin
(neofonie, back then doing search consultancy mainly), I
had co-founded Apache Mahout, as a result I was entitled to get a committer
discount. I asked my manager for vacation days to go - and got a "let me check
if we can actually send you there on our cost" as a reply. Back at that Apache
Con EU 2008 in Amsterdam was when I first understood some of the basic concepts
of how things are supposed to work around here, what kind of contributions
should be rewarded.

Only much later did I come across books like Producing Open Source Software, did
I watch several keynotes on how things work over at Debian and friends, did I
read about C4 at ZeroMQ, did I see things like the "Poisonous People" video.


To cut a really long story short: I may be mistaken, but I think even with the
incubator community members may not even be aware of a lack of merit. Look at
the thread over here:

http://mail-archives.apache.org/mod_mbox/community-dev/201610.mbox/browser

isn't that already showing that some questions arise only way after incubation?


> If this is breaking down then its a problem within the PMC not with the 
> process, which has served us well for many years across many projects and 
> should, IMHO, serve us well for many more. Rather than starting to look for a 
> solution to a problem purebred by others perhaps we should look at why they 
> have this perception.

Just for the record: I don't think we have a process problem per se here. We
might have an education problem: In terms of what (even if it's little) we
expect from projects, in terms of what people should do when they see those
expectations not being met, in terms of what is being done within the ASF to
keep things in line (or phrased more bluntly: If everything goes wrong, what can
you expect the board to do to your project? How did we educate projects in the
past?)


> Here's my thoughts...
> 
> Open source, in general, has changed. Its gone from mostly individual hackers 
> from small collaborating companies "scratching their own itch" to mostly big 
> business and will funded startups paying individuals who sometimes don't care 
> on a personal level. This has resulted in the emergence of a different flavor 
> of open source. One in which money and metrics count more than community and 
> code. I'm the money and metrics model success means market disruption rather 
> than collaboration on code.

This matches with some of what I see as well.


> I maintain that the Apache Way is still a highly valuable and repeatable 
> process that when applied correctly brings the highest chance of success 
> (where success is valuable open source code). It is a process that is 
> designed to ensure that those who care on a personal level have as much 
> influence as those who are motivated by external need. It is a process that 
> leaves money and metrics at the door but recognizes community and code 
> contributions quickly.

The "recognizes *community* and code contributions *quickly*" is something I
would like to see validated across communities. I'm pretty sure even Mahout is
guilty of having waited long to hand committer status out to people who 
contribute
on a non-Java-level.


> I'm not a fan of metrics. They are often misleading and allow any story to be 
> told. I'm much more interested in people taking responsi

Stickers idea

[Isabel Drost-Fromm]

Hi,

I'm actually not sure this is the right place to drop this random idea of mine, 
so feel free to forward/ redirect/ ignore.

I remember the poster with our project logos being very helpful at FOSDEM. 
After receiving stickers with short messages on team leadership principles 
recently I started wondering if in addition to our feather stickers it might 
make sense to print some with our core values + the feather.

Maybe I'm not the only one who would like to see stuff like "community over 
code", "what didn't happen on list didn't happen" on laptops in the wild? Iirc 
we had the community thingy embedded on a larger sticker on the past already.


Isabel


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Re: Committer Diversity Survey - Infra Related Feedback

[Isabel Drost-Fromm]

Thank you Luciano for surfacing this discussion here!


On Tue, Feb 28, 2017 at 09:26:39PM -0800, Luciano Resende wrote:
> I believe that The ASF (we) should seriously start discussing and come up
> with a plan to make Apache a self-service organization (something similar
> to https://whimsy.apache.org/  but much more focused on general services
> and named something like services.apache.org) so that anyone with
> appropriate karma could, as an example, create the necessary resources for
> a newly accepted Podling by submitting one form and this would trigger the
> creation of mailing lists, repositories all properly mirrored to github,
> with all necessary workflow notifications enabled, etc. Which today
> involves multiple steps, sometimes with interdependencies which can cause
> the Podling creation to take over a week.

Someone from INFRA probably is in a better position to answer that than me, but
I believe automation already is a huge topic there at the moment.

However I think the call for github isn't entirely wrong. Github did add a
social component to open source, sort of binding people into it's community. It
also standardized many development processes - that makes it easier to 
contribute
to projects in a drive-by manner: Submitting patches, code review, merging
patches are all part of one web UI that is essentially the same for all
projects. On the flip side this means projects are less flexible here.

I personally don't think re-building github on our side is a good idea - I don't
think this is particularly cost-effective. With that in mind I'm following our
experiments to use github as master but replicating the project history to our
servers with interest.

I'd love to hear other opinions here!


> The other issue that I hear over and over again, is about the way we
> communicate using subscription-based mailing lists, but I believe the
> recent changes around https://lists.apache.org should have resolved most of
> the issues, as long as the hard work from infra team is properly advertised
> and linked from multiple places.

+1 - the service is great.

To be quite frank and honest - it could benefit from having a UX expert look
over the current user interface, in particular when it comes to using the search
integrated with it. Sometimes I find myself at a loss when filters applied to
one search are lost with the next. Maybe watching actual users use the service
would be helpful to put more actionable tasks behind that gut feeling.


Cheers,
Isabel


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Re: Request for sharing ASF's "Way of Working"

[Isabel Drost-Fromm]

Hi Guido,

Great to see you here after our discussion at the achnee Meetup earlier this 
week in Berlin. 

One link I think is missing from the wealth of resources shared already is 
Shane's page on the Apache way: http://theapacheway.com/

Isabel
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Re: Proposed: (Bi?)monthly committer newsletter

[Isabel Drost-Fromm]

First of all, I love the idea and content of this newsletter. However if the 
goal is to reach committers that are less and less engaging, I wonder how many 
ppl we will actually reach by sending it to a list nobody can unsubscribe from. 
My reaction by being put on such lists is to simply filter them to where I 
don't see their content ever again. Isn't it likely that ppl who aren't 
engaging now might do the same?
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Board report helper

[Isabel Drost-Fromm]

Hi,

I'm pretty sure we have a board report (stub) generation tool somewhere. I 
should have bet it's somewhere on the comdev site, but I don't find it. Giving 
up after an hour Google search and clicking through pages: help?

Isabel
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Re: Board report helper

[Isabel Drost-Fromm]

Am 9. Mai 2017 19:21:26 MESZ schrieb Shane Curcuru :
>Comdev points to reporter, but only because they technically own it:
>  https://community.apache.org/newbiefaq.html#comdevweb

I'd never have looked for the link there.


>The PMC guide at the top points vaguely (i.e. in a bunch of text with a
>link, but not as a bullet point or header) to how to do reporting:
>  https://www.apache.org/dev/pmc#reporting

Seen and followed that link.


>Later in the PMC guide, the chair duties lay out the responsibility:
>
>https://www.apache.org/dev/pmc#ensure-the-projects-quarterly-board-report-is-submitted

See above.


>This again has a somewhat hidden link that points to the information
>describing how-to board reports:
>  https://www.apache.org/foundation/board/reporting
>
>Which has a reasonably good description, but... as I've just realized,
>doesn't actually link to the reporter.a.o tool at all! 

After circling back to this page multiple times w/o finding a link I gave up.

I also looked through whimsy, but only after checking above pages.

Also checked the top menu called "for committers and pmcs".


Isabel

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Invitation to travel to Berlin

[Isabel Drost-Fromm]

CAREFUL: This mail was posted to lists with different visibility levels. 
I would love to see any discussion following it happen in public. While 
I'm subscribed to a few of our events lists, I would assume many people 
at Apache aren't which is why IMHO dev@c.a.o might be a good place to 
take this proposal apart.



Hi,

TL;DR: Back when I created Berlin Buzzwords I did so to have an excuse 
to invite lovely people from all over the world to visit Berlin. It took 
until last week for me to ask some people outside of the NoSQL/ search/ 
big data circles what I would have to do to get them to travel to 
Berlin. The answer I got? "Just ask" - So here I am.




Longer version (I know I'll regret thinking about this a second after 
hitting send):


Looking in vain for an existing group of people to exchange ideas around 
the topic of distributed team management across organisation boundaries, 
last summer I started organising http://achnee.wordpress.com - "async 
cat herding" meetup for exactly this topic. I've scheduled it at lunch 
time, received lots of interest, but for one talk at a time usually 
attracted only roughly 20 attendees.


Ever since I started that thing my head has been tossing around the idea 
to see if one could arrange something bigger. Something that touches 
community management, open development, inner source, project 
neutrality, foundation growth, async communication - essentially some 
sort of Apache Community Summit, or Apache Community Hackathon to 
overload the meetup acronym's meaning.


I started working for a new employer (Europace.de, fintech founded in 
1999, meetup friendly, organised holocratically***) as "Open Source
Strategist"*. Shortly after starting there a colleague (Stefan, CC'ed) 
told me that this company has space for 180ppl total at no cost (2 
rooms, one of which can be split, so it's 3 rooms max). This information 
got me thinking, the result of that thinking made Stefan "slightly" 
nervous ;) However that same result also made a handful of ASF 
affiliated people smile when I shared it with them, so I thought it 
would make sense to take the idea one step further:


With this mail I would like to see how much interest there would be in 
attending an event that is solely about Apache project leadership topics.


If there's only <20 ppl, I'm happy to offer my family's living room, 
been there, done that before - promise to keep the 3D printer switched 
off this time around.


If there's <70ppl, we can easily host this in the Europace Casino meetup 
room, no big deal, there's plenty of experience in how to do that there 
including one video recording set should we be inclined to record any talks.


For the case that there's <200ppl interested, we will need some 
organisation time up-front, but I have been told that we would be welcome.


If more than 200ppl attend, I'd have to get creative.


Up until 200ppl I'd keep the event free as in free beer to everyone who 
contributed to Apache and hand out tickets on a first come first serve 
basis. Free as in free beer means no first class catering, no 
reimbursement for speakers, no fancy conference hotel to spend all your 
conference days in. However Europace.de is located close to Berlin 
Alexanderplatz - you won't starve for a lack of food. Nor will you get 
bored if you need some fresh air, happy to share local knowledge on what 
to do, where to eat, what to see ;)



Apart from number of attendees there are a couple open questions I'm 
aware of:


- In terms of topics I would love to focus on developer
collaboration, Apache Way, Community leadership, distributed teams**. If 
we want organised tracks, I'd need speakers. For a first iteration I 
won't setup a double blind submission and review system and instead keep 
things as simple as possible which implies a good chance of unfairness.


- For marketing I would love to bring this to the Berlin Buzzwords team, 
I can talk to German publishers, would rely on Apache channels for 
everything else.


- Should someone want professional videos and want to pay for that I can 
see if I can get you in touch with the ppl who have done this in the 
past at Buzzwords, if not, maybe Google Live Hangouts could be an option 
(have done this for the past two achnee meetups, worked ok-ish, depends 
on bandwidth).


- I have no idea wrt. to pricing - to avoid contractual obligations, tax 
implications and personal liability stuff I'd shoot for minimising 
number of signed contracts/ money collected with the caveat that people 
would have to be honest in giving back tickets they don't need (which 
currently doesn't work with meetup.com organised events here in Berlin). 
I've had crowdfunding suggested before - yes, this is an option, if we 
find or create an intermediate entity to collect and wisely spend the 
money that is not me - otherwise among other things my tax declaration 
get's even more complicated than it already is, and no I won't be the 
one creating an e.V. for that my

Re: Invitation to travel to Berlin

[Isabel Drost-Fromm]

On Thu, May 11, 2017 at 06:58:18AM -0400, Kevin A. McGrail wrote:
> Sounds like a great idea and perhaps this could be our apachecon EU?

Yes - but not under the name ApacheCon EU. ApacheCon as a conference name is
burnt in that everyone has a model on their mind when hearing the name, except
all of these concepts differ - most importantly of all, it's very unlikely that
this event is going to be anything like ApacheCon in setup, talk selection,
organisation etc.


> With some funding and backing and minimal costs to attendees?

This was the idea :) Guess what triggered me writing this mail (in addition to
Stefan telling me about that space).



> Don't want to ruin your idea

You don't - great minds think alike.


> either but I do not know what a holocracy or Alexanderplatz.

Holocracy = organisation form according to which Europace.de is working.

Alexanderplatz = central location in Berlin with plenty of food, tourist
attractions, train station that gets you anywhere in the city.


> So I am just throwing ideas out and will look at your survey!

I'd love to see you here! Can you make it to Berlin? I've seen your start as VP
fundraising, would be great to meet in person.

Isabel

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Re: Invitation to travel to Berlin

[Isabel Drost-Fromm]

On Thu, May 11, 2017 at 02:51:08PM +0200, Santiago Gala wrote:
> I'm spending substantial time working in Usedom, so I could attend from
> there or in my way there from Madrid or back... if I know the timing well
> in advance.

Please define well in advance - this means different things to different ppl.


> I'm interested in cat herding and community issues, and would love to go.

Lovely. This is awesome to hear!


Isabel

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Re: Invitation to travel to Berlin

[Isabel Drost-Fromm]

On Thu, May 11, 2017 at 02:23:58PM +0200, Bertrand Delacretaz wrote:
> Replying to the public list + Stefan only.

Thanks for keeping him in the loop :)


> An excuse to travel to Berlin? you bet ;-)

\  |  /
- :-) -
/  |  \


> On Wed, May 10, 2017 at 10:15 PM, Isabel Drost-Fromm  
> wrote:
> > ...If we want organised tracks, I'd need speakers
> 
> I remember when Ross Gardler organized Transfer Summit a few years ago
> he sent a few of us abstracts of what he'd like us to speak about at
> the conference. I think that was a great way of selecting a core team
> of speakers with a consistent message overall, and you can still leave
> a few slots for a more traditional CfP if you do that.

That is a great idea. Will add this to the list of things to keep in mind (after
creating that list in the first place).


> > ...Should someone want professional videos and want to pay for that I can 
> > see if I can get you in touch with the
> > ppl who have done this in the past at Buzzwords,...
> 
> Do you have a rough idea of the budget for that? I think such videos
> can have great value and they are inline with the ASF's mission, being
> about our core values and principles.

I'll get you the numbers. (The ones I remember are fairly outdated, last time I
was involved with that is years ago.)

>
> I'm definitely interested in participating and would submit a talk if
> there's a call for papers.

Great to hear. I always loved your community track talks at ApacheCon.


Isabel



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Re: Invitation to travel to Berlin

[Isabel Drost-Fromm]

On Thu, May 11, 2017 at 09:51:50AM +, Myrle Krantz wrote:
> Depending on timing, I'd like to help out too. Berlin's close enough for an
> extended weekend trip for me.

:) Lovely to hear.


> If there's less than 40 participants, I'll bake something and bring it.

Looking forward to that. :)


Isabel


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Re: Invitation to travel to Berlin

[Isabel Drost-Fromm]

On Thu, May 11, 2017 at 09:38:04AM +0200, Sharan Foga wrote:
> What a brilliant idea! I'd like to participate and also help out where I  
> can.

We'll see if a couple months from now I still think that was such a brilliant
idea. Thank you for your offer to help out.

Will you be at FrOSCon this year by any chance? Otherwise CU again at FOSDEM 
next
year, I guess?


Isabel

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Re: Invitation to travel to Berlin

[Isabel Drost-Fromm]

On Thu, May 11, 2017 at 08:34:02AM +0200, Pierre Smits wrote:
> Great initiative! Happy to provide some support.

Thanks for the offer.


Would be lovely to see you in person here in Berlin,
Isabel


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Re: Invitation to travel to Berlin

[Isabel Drost-Fromm]

On Wed, May 10, 2017 at 09:03:31PM -0700, Ted Dunning wrote:
> Since this suggestion is to mixed open/closed lists, I have moved all
> emails except dev@comm.a.o to bcc.

Thank you!


> I think that this is a very cool idea and would be happy to raise some
> funds for it, perhaps for snacks or Mate.
> 
> I would also love to attend and contribute more substantively, iff'n the
> Creek don't rise .

Awesome! (And thanks for providing a link to the meaning of the expression.)


Isabel

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Re: Invitation to travel to Berlin

[Isabel Drost-Fromm]

On Thu, May 11, 2017 at 09:50:03AM -0400, Kevin A. McGrail wrote:
> On 5/11/2017 9:30 AM, Isabel Drost-Fromm wrote:
>>> With some funding and backing and minimal costs to attendees?
>> This was the idea :) Guess what triggered me writing this mail (in addition 
>> to
>> Stefan telling me about that space).
> I give up, I do not know.  What triggered it?

Rumors about there not being an ApacheCon EU this year.

>> I'd love to see you here! Can you make it to Berlin? I've seen your start as 
>> VP
>> fundraising, would be great to meet in person.
> I will try my best to make it, yes. Pick a date and pick it soon so I  
> can lock it on my calendar!

\ | /
-:-)-
/ | \ Awesome!


> I look forward to meeting you in person as  
> well and I will be at ApacheCon too.

I won't make it to ApacheCon, new job and such. While I have a mandate to travel
and give talks, I didn't know that when the CfP was out, with family and a 3y
old now is too late to make any plans for Miami.


> NOTE: In filling out the Survey, I wanted to note that Nov 20/21st is  
> very near 11/23 which is Thanksgiving Day in the US. These are very very  
> large travel days here and likely difficult for attendees.  Perhaps  
> something for consideration.

Thanks - I'll take that off my list of potential days quickly then.

Likely the date is either going to be late this year (meh - Berlin is rainy and
cold in autumn), or close to Berlin Buzzwords, and with that close to my own
birthday next year. (The more people the more planning ahead I need on my end as
well.)


Isabel



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Re: Invitation to travel to Berlin

[Isabel Drost-Fromm]

On Thu, May 11, 2017 at 04:23:41PM +0200, Bertrand Delacretaz wrote:
> On Thu, May 11, 2017 at 3:38 PM, Isabel Drost-Fromm  wrote:
> > On Thu, May 11, 2017 at 09:51:50AM +, Myrle Krantz wrote:
> >> If there's less than 40 participants, I'll bake something and bring it.
> > Looking forward to that. :)
> 
> That's terrible...it will be so hard to accept the 40th participant now.

We can up that to 80 participants if anyone dares to eat what my child and me
are going to bake for the additional 40 ppl.  Anyone else who'd like to
participate in the baking contest? ;)

If anyone creates an stl file, we can print ASF feather cookie cutters and have
Apache cookies one can eat available.

Isabel


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Re: Invitation to travel to Berlin

[Isabel Drost-Fromm]

On Thu, May 11, 2017 at 02:27:41PM -0400, Hadrian Zbarcea wrote:
> I'll try to make it too, depending on the date.
>
> I'll be in Europe this summer for some 6 weeks, out of which one week in  
> DE (Munich) mid July. A bit later in the year would work better for me.

Thanks for that feedback. Can you make sure to track it in the poll as
well so I have all constraints in one place? Just put it into the comments
section.

And, awesome to hear you like the idea!


Isabel

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Re: Invitation to travel to Berlin

[Isabel Drost-Fromm]

On Fri, May 12, 2017 at 07:58:01AM -0400, Rich Bowen wrote:
> Isabel, thanks for taking this on, and for the copious detail.

I guess this is a case of once bitten, shy twice - I don't want to promise more
than I can deliver so including that detail was my way of managing expectations.
Glad it was helpful - given your vast experience running ApacheCon your feedback
and comments are very important to me.


> And
> thanks to all the people that sent me "did you see this thread?!"
> messages while I was traveling. :-)

:-D Not sure if I should be scared now or not - the scared little human in
myself is now afraid of the amount of people that are watching me now ;)


> In short, yes, I'm in favor of this proposal, with all my various hats
> on, and will do whatever I can to support it.

\  |  /
- :-) -
/  |  \ Very much appreciated! Thank you!


> The question of dates is difficult, since I'm already committed to
> travel for many of the proposed dates, but I expect I'd find a way to
> make it work.

:) It would be awesome to have you here. While we did meet at FOSDEM earlier
this year, that was just too brief; on top of that I'm still sad I didn't even
make it to your talk.


> And of course you could count on Feathercast and other ASF promotion
> voices to promote this,

Wohoo!


> although I expect a 200-person venue would fill
> up pretty quickly without a huge amount of that.

:) So you're saying it might make sense to start thinking beyond that?


> Right now, I'm between trips, and focused on ApacheCon NA, so you won't
> hear much more from me on this, but I'll help however I can, once this
> event is over.

Thank you!


Cheers,
Isabel (heading to the Aquarium Berlini* with family now, so offline for the
coming few hours)

* http://www.aquarium-berlin.de/en - if anyone needs more links to what to do in
Berlin with family, let me know: Happy to share links to beaches, boats, farms,
a museum with one of the first computers ever built, parks, adventure
playgrounds, places where you can be an astronaut, lakes and the like. Just in
case you need to convince other people to fly here together with you.

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Re: Invitation to travel to Berlin

[Isabel Drost-Fromm]

Hi,

thanks @all for participating in the poll, getting back to me on-list 
and off-list. From the feedback I received there's clearly at least some 
people interested in traveling to Berlin ;)


While I don't have a detailed plan yet I thought it would make sense to 
give an update on the current state after two weeks of talking to 
people, so here you go:



We think that running some smaller (70 to 200 ppl) event in autumn this 
year as a dry run would make sense.


I know that this is too short notice for most of the long-haul travelers 
among you, however I learned that there are ppl who'd fly longer than 
4hours to be part of this. So - thanks for putting me into the "get 
creative mode": The idea is to have a larger event* on 
Wednesday/Thursday after Berlin Buzzwords 2018**. Currently reaching out 
to friends who could help produce this, getting encouraging feedback. 
Careful: No budgeting done yet, no contracts signed, nothing!


ETA for exact dates if any based on the feedback I have so far: Third 
week of June (after BBuzz that is). If waiting another three weeks 
before making plans for June next year is too long for you, please reach 
out directly so I can share more precise details on where we are at so 
you can make a better informed decision.



Hope to see you soon in person,
Isabel



* Early June, depending on venue availability. Two days, one or two 
tracks, CfP based, low ticket cost, content strictly focused on 
community management, open source project management, async 
collaboration, inner source, open development, maybe open space like 
breakout sessions.


** If you (or your startup) have conflicts there, let me know. Also tell 
me which date would work for you to ship your family if you have 
children going to school. I have no clue what summer holiday dates look 
like anywhere else but in the various federal states in Germany.


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Re: Invitation to travel to Berlin

[Isabel Drost-Fromm]

Background to the school date thingy: so far bbuzz always missed holidays by a 
few days, this year is the first we but them. What happened is that I got 
feedback from people that finally they were able to bring all of their family.
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Re: Adding roster of community-focused talks

[Isabel Drost-Fromm]

+1 to this idea

If you feel like it could be worthwhile, I gave a keynote at Scala days 
Copenhagen on non code aspects of oss earlier this week. Feel free to include 
it:

http://event.scaladays.org/scaladays-cph-2017#!#schedulePopupExtras-8158

Video: https://youtu.be/pWOxB2mcCSY


Similar video available from FrOSCon last year, German version from Datenspuren 
last year, shorter audio only version from fosdem this year.
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Re: Fwd: Speak at Open Source Summit Europe, CFP Closes July 8th

[Isabel Drost-Fromm]

Am 7. Juni 2017 18:01:01 MESZ schrieb Rich Bowen :
>I will be at this event, as will Sharan. If any of the rest of you
>expect to be there, please speak up, and let's see what we can work
>out.

Not exactly expecting to be there, but I was planning to submit my open source 
beyond code talk.

Isabel
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Forwarded: GitHub vs. FreeYourGadget Full Story

[Isabel Drost-Fromm]

Hi,

I thought it would make sense to share the following story with the wider
Apache community (those who shared it with me are on CC and can potentially
provide more background should that be needed).

I believe this is one of those stories that are a datapoint in favour of
keeping all vital history of our projects (that is code, docs, decisions and
arguments exchanged) mirrored on systems we control.

On Thu, Jul 13, 2017 at 08:58:43AM +0200, Thoralf Klein wrote:
> the full story can be found here:
> https://blog.freeyourgadget.org/our-dmca-takedown-a-post-mortem.html
> 
> There were also posts on heise.de and even printed in the c't. So I think the 
> german geeks already know it...


If you think it's interesting beyond dev@community feel free to forward my info
to the appropriate channels/ lists.

Looking forward to your feedback,

Isabel


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Re: Forwarded: GitHub vs. FreeYourGadget Full Story

[Isabel Drost-Fromm]

On Thu, Jul 13, 2017 at 11:02:50AM +0200, Myrle Krantz wrote:
> This story sounds like a very good argument for distributed source
> control such as git or mercury.  Even if GitHub had purposely "lost"
> their entire repository, they would still at least have had the
> complete check-in history of their project sources locally on each of
> their three developer machines. It'd be awesome if there were a wiki
> and an issue system with similar properties.

I think in particular project communication in wiki/ issue tracker is what
people often forget. While the source code and it's change history is important,
loosing discussions, decisions and documentation in other systems does hurt a
good deal as well.

For me this is a big reminder why "what didn't happen on the mailing list didn't
happen" is important. For me personally it doesn't matter which technical
solution we choose to reach this kind of distributed history tracking, making it
distributed though is important.


> It also sounds like a good argument for doing open source development
> under an umbrella organization which has some lawyers, and a deep
> institutional understanding of intellectual property laws.  Yeah
> Apache!

... and yeah other independent organisations that provide comparable
environments ;)


Cheers,
Isabel



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Re: Invitation to travel to Berlin

[Isabel Drost-Fromm]

Hi,

just a quick heads up:

On 2017-05-25 14:37 (+0200), Isabel Drost-Fromm  wrote: 
> We think that running some smaller (70 to 200 ppl) event in autumn this 
> year as a dry run would make sense.

Current time frame is to have that early November 2017. Dates and CfP to be 
announced later this week, early next week. (Current blocker is that the event 
needs a name ;) ).


> I know that this is too short notice for most of the long-haul travelers 
> among you, however I learned that there are ppl who'd fly longer than 
> 4hours to be part of this. So - thanks for putting me into the "get 
> creative mode": The idea is to have a larger event* on 
> Wednesday/Thursday after Berlin Buzzwords 2018**. Currently reaching out 
> to friends who could help produce this, getting encouraging feedback. 
> Careful: No budgeting done yet, no contracts signed, nothing!

For those who haven't been at Berlin Buzzwords:

https://www.youtube.com/watch?v=TJksbD5Z_pY&t=3s

tl;didn't watch: We were able to convince newthinking communication to support 
the event the same way they have been supporting Berlin Buzzwords - they are 
producing the event, together with Stefan I'm their community link.

Talks will revolve around all things community, legal, governance, async 
decision making, $insert-your-favourite-topic-here. We'll post a call for 
presentations end of this year.

The event will happen in the same week as Berlin Buzzwords (but not on the same 
dates). Anyone who suspects that there is some eval plan at work to keep open 
source people in Berlin for a whole week including weekends:  }:-)


Isabel


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Re: Apache Consultants/Jobs portal?

[Isabel Drost-Fromm]

Good point about the charitable status. What worked well for us in the past at 
Mahout was having a page (in our case publicly editable wiki page, but could 
really be anything) which lists ppl and companies available for hire in 
alphabetical order with a disclaimer in top that being listed means no explicit 
endorsement, how to get included and what the sort order is.

Maybe something like this would work for other projects as well or even at the 
ASF global level?


Isabel

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Re: Are Job Postings allowed / good-etiquette on Apache Mailing lists?

[Isabel Drost-Fromm]

Hi,

Any chance to breath a bit of life back into jobs@ by advertising it a bit more 
(e.g. referring ppl posting jobs in lists there?)

Isabel

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Re: Invitation to travel to Berlin

[Isabel Drost-Fromm]

Hi,

finally we have a name: FOSS Backstage

We have a date for the micro summit event in autumn: Nov 20th 2017

CfP for the micro summit: 
https://berlinbuzzwords.de/17/news/call-papers-mikro-summit-november-foss-backstage-2018-open

Official URL: http://FOSS-backstage.de

More information available via i...@foss-backstage.de (I'm subscribed there as 
well so no need to put me on cc ;)

We probably won't be having too many slots to leave some time for bouncing 
ideas around the official FOSS Backstage in June 2018.


While I'd love to see everyone at both events, I know that summer 2018 is the 
only time that works for many of you. I'll post the exact date for 2018 as soon 
as I have it here. For those who want further information directly in their 
inbox on both events, there is a separate newsletter subscription form on the 
CfP announcement page.

Any help with spreading the word welcome.

CU in Berlin soon,
Isabel

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Re: ComDev Blog - July 2017 Update

[Isabel Drost-Fromm]

Same thank you for the mention from me. Flattered.

Isabel


Am 4. August 2017 15:17:02 MESZ schrieb Piergiorgio Lucidi 
:
>WOW!
>
>Thank you so much for mentioning me in this post!
>I'm very proud and honored, very appreciated.
>
>Thanks,
>PJ
>
>2017-08-04 14:25 GMT+02:00 Sharan Foga :
>
>> Hi Everyone
>>
>> Please see below for a link to our consolidated blog update for July
>>
>>
>https://blogs.apache.org/comdev/entry/community-development-news-july-2017
>>
>> Thanks very much to everyone that contributed content and helped with
>> reviewing.
>>
>> Thanks
>> Sharan
>>
>> -
>> To unsubscribe, e-mail: dev-unsubscr...@community.apache.org
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>>
>>
>
>
>-- 
>Piergiorgio Lucidi
>Technology Evangelist and Chief of Enterprise Information Management @
>Sourcesense
>Mentor / PMC Member / Committer @ Apache Software Foundation
>Community Star / Wiki Gardener / Global Forum Moderator @ Alfresco
>Author and Technical Reviewer @ Packt Publishing
>Technical Advisory Group Member @ Microsoft
>Top Community Contributor @ Crafter
>Project Leader / Committer @ JBoss
>http://www.open4dev.com

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Re: Acceptance Notifications for Open Source Summit in Prague

[Isabel Drost-Fromm]

Hi,

Sharan Thanks for bringing that news here, didn't manage to write a coherent 
mail yesterday (been in a train to FrOSCon).

The talk I submitted titled "open source is just about the source, isn't it?" 
If anyone has cycles, I'm happy to share the slides for feedback, got very 
helpful notes from Steve Loughran already yesterday.

Isabel


Am 18. August 2017 11:40:36 MESZ schrieb Sharan Foga :
>Hi All
>
>The notifications for submissions for the Open Source Summit in Prague
>later this year  were sent out yesterday. My submission got accepted
>:-) but was sitting in my spam folder (so if you made a submission then
>please go and check your spam folders).
>
>I also saw that Isabel tweeted that her submission for it got accepted
>too. Did anyone else get their submission accepted? (It would just be
>good to know if we have a got a range of Apache speakers there!)
>
>Thanks
>Sharan
>
>-
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Re: Invitation to travel to Berlin

[Isabel Drost-Fromm]

Do we have any stickers or the like close to Berlin that I could help get to 
people in November? 

Happy to get them printed locally if that helps avoid customs hassle/shipping 
costs - but maybe there's already something located close to or in Berlin which 
could be distributed that I'm not aware of.

Isabel

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Re: Invitation to travel to Berlin

[Isabel Drost-Fromm]

Hi Sharan,

On Tue, Aug 22, 2017 at 09:57:09PM +0200, Sharan Foga wrote:
> I am also keeping some for MesosCon too and am not that far from Berlin so
> if you let me know what you need I will check my stock or get an estimate
> cost.

We won't be having more than 100 attendees, so maybe a pile of 50 or so?

MesosCon happens in Prague at Open Source Summit, right? We could meet
there and I simply carry whatever is left after that
with me back home, shouldn't be too much additional weight in my suitcase.

Alternatively happy to forward a postal address directly to you.

Isabel

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Re: Invitation to travel to Berlin

[Isabel Drost-Fromm]

Europace AG
z.H. Isabel Drost-Fromm
Klosterstrasse 71
10179 Berlin

would be the snail mail address. :)

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Committer map

[Isabel Drost-Fromm]

Hi,

We used to have a map view of those committers who had been willing to share 
their location linked under people.Apache.org - for me that map always came in 
handy when travelling to reach out to local ppl. Right now the map seems to be 
offline. Does anyone know who I need to get in touch with to figure out if 
there are any plans to get it back online?

Isabel

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Re: FOSDEM Apache Developer Room ?

[Isabel Drost-Fromm]

That sounds like a lovely idea.

What topics would you focus on?

Isabel
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Re: FOSDEM Apache Developer Room ?

[Isabel Drost-Fromm]

On Mon, Sep 04, 2017 at 12:33:47PM +0200, Sharan F wrote:
> I didn't have anything fixed in mind but off the top of my head – the  
> Apache Way, licensing and trademarks (as that has been in the news  
> lately) and perhaps something related to incubator. We could also do  
> something collaborative or community related – eg hackathon, meetup etc  
> so depends on the feedback I get from this thread.

Given the popularity of last year's rollup with project logos, maybe something
that shows the variety of projects?


Isabel
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Re: FOSDEM Apache Developer Room ?

[Isabel Drost-Fromm]

On Sun, Sep 10, 2017 at 08:27:58PM +0200, Andrea Pescetti wrote:
> On 06/09/2017 Sharan Foga wrote:
>> It sounds like the general feeling is to do it, so I will put something
>> together for the Developer room request.
>
> Note that I submitted a request on behalf of the OpenOffice PMC to have  
> the traditional "ODF Editors" devroom that has been co-organized by  
> OpenOffice since 2014.

Awesome. Great to see that continued effort.


> I honestly believe that it would be closer to the spirit of FOSDEM if  
> other ASF projects tried to join a devroom where they fit in a technical  
> sense more than in a community sense, especially if you take into  
> account that one of the very few requirements for presentations is to be  
> of a technical nature - and in my case I will surely find more familiar  
> a technical presentation about a non-ASF, ODF-related project than one  
> about an ASF-operated but ODF-unrelated one.

I think this is conflating multiple assumptions:

First of all, I don't think the idea of having an Apache Dev Room at FOSDEM is 
to
try and cover all Apache technical goodness in one devroom track. That indeed
would not be feasible.

Also, I don't think anyone will expect ppl active in Apache projects to
exclusively present content on Apache projects in an Apache dev room. It makes
much more sense from a "how many ppl can we reach" kind of perspective to go and
seek the technologically relevant dev room for the talk at hand (or even create
a project specific dev room and see if that gets accepted).

Now if I'm reading this thread correctly, what could work for an Apache Dev room
could involve stories along the lines of Apache Way, economics, legal and social
implications of being a 501c3, stories on how projects at Apache have developed
community wise.

You mention that FOSDEM sets a requirement for presentations to be of a
technical nature - this is not what I have observed during the past ten years
attending and/or speaking at FOSDEM: Yes there is lots of technical content.
However there also is a very successful legal dev room. There recently was a
community dev room. There were talks in the main tracks on the inner workings of
various large scale projects. There were talks within technical dev rooms that
focussed on best practices organising meetups. In the early days of open
sourcing Java there were several discussions on how to go about that and how to
best integrate the various packaging communities in the Java Dev Room...


> That said, I surely don't want to discourage you from applying for an  
> "Apache Devroom". Just consider that some projects might join other  
> devrooms not because they feel "special" or "bigger" or "more  
> important", but because in the very competitive FOSDEM process this  
> gives them the opportunity to better fit the FOSDEM requirements.

Hopefully nobody would be angry for others trying to spread the word beyond our
own circles.


Isabel

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Re: FOSDEM Apache Developer Room ?

[Isabel Drost-Fromm]

Hi,

In light of this discussion I reached out to the organisers of the FOSDEM main 
tracks asking if they were interested in how things are being run at the ASF. 
They asked me to "Please encourage any potential speakers you can think of to 
respond to our call for papers with proposals:
  https://fosdem.org/2018/news/2017-09-03-call-for-participation/ "

So if anyone of you would like to be at FOSDEM, please also consider submitting 
not only to dev rooms but to the main track as well. Talks tend to be routed to 
relevant rooms if declined though frab anyway.

Why is having a main track cool: back when I did mine that included travel and 
lodging covered plus speaker dinner.

Isabel

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Re: FOSDEM Apache Developer Room ?

[Isabel Drost-Fromm]

Am 12. September 2017 23:27:42 MESZ schrieb Andrea Pescetti 
:
>That is what I am required to obey each year when selecting talks for 
>the devroom I co-organize.

Who is asking you to obey that?

This information is important as Dev rooms are entirely self organised and 
independent from each other as well as independent from main tracks.


Isabel

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Re: Draft Proposal for FOSDEM Devroom

[Isabel Drost-Fromm]

I'd strongly advise against food in dev rooms that. Please take a look at 
pictures from previous editions to understand why. 

FOSDEM is a volunteer run, 10k event in a university using lecture and seminar 
rooms for talks, not a high profile event in an expensive hotel. If you want to 
talk over food in a quiet area you should book time with sponsors ahead of time 
off campus in some nice restaurant.

Hope this helps,
Isabel


Am 12. September 2017 13:47:46 MESZ schrieb "Kevin A. McGrail" 
:
>I am planning to attend this in February and meet with potential
>sponsors.  
>
>Perhaps a 2 hour block for something to discuss meritocracy and
>sponsorship with a social edge. Are we able to have food and drink in
>the room?  Wine and beer and cheese or something might be nice for
>fundraising.  Advice appreciated.
>Regards,
>KAM
>
>On September 12, 2017 7:35:14 AM EDT, Sharan Foga 
>wrote:
>>Hi All
>>
>>I have started to put some details together for the FOSDEM devroom
>>request on the wiki. 
>>
>>https://s.apache.org/XBKX
>>
>>Please feel free to take a look and let me have any comments or
>>feedback. As you will see, it is still a work in progress so I will
>>continue to work on it over the next few days. 
>>
>>We have the option of a half day, full day or both days.  A two day
>>track would need around 16 hours of content so we'd need to be sure we
>>could fill this otherwise I could select one day (as half a day seems
>>is a little too short I think!)
>>
>>Although the submission deadline is 20th September it is always good
>to
>>get it done earlier so will aim for the 18th :-)
>>
>>Thanks
>>Sharan
>>
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Re: FOSDEM Apache Developer Room ?

[Isabel Drost-Fromm]

On Fri, Sep 15, 2017 at 08:44:38AM +0200, Sharan F wrote:
> I'm still thinking about the devroom name. The Apache brand is a strong  
> one so I'd going to incorporate our name in there somehow 

My suggestion would be to incorporate "Software Foundation" as well, to lower 
the chance of ppl thinking this is going to be about httpd only ;)


Isabel

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Re: FOSS Backstage Micro Sunmit Schedule Published

[Isabel Drost-Fromm]

Hi,

On 2017-10-10 12:58, Sharan Foga  wrote: 
> I'm speaking at the event and also see quite a few names I recognise 
> from the schedule :-) so am looking forward to meeting up.

Sharan, thanks for sharing this. I was planning to do so myself, but wanted to 
wait for registration to come online* to avoid spamming people - you clearly 
beat me here in terms of bias for action :)

> Anyone else planning to come along to the event?

Me :)

IIRC someone offered to send me an stl file for an ASF feather cookie cutter. 
I'm afraid given the people on the schedule I can no longer pretend that 
there's no interest in the event and better start baking cookies :)


Isabel


* Should happen in the coming days, I'll share here as soon as I know the URL. 
Don't be surprised - we are planning a two stage phase that lets you first 
pre-register, forcing you to confirm your registration shortly before the 
event. Reason for that: No-Show rate for Berlin based meetups is a really bad 
(sometimes as few as a quarter of the people show up). I'd rather not have that 
happen here.

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Re: FOSS Backstage Micro Sunmit Schedule Published

[Isabel Drost-Fromm]

Hi,

On 2017-10-16 12:37, "Sharan Foga" wrote: 
> Great! Please feel free to update this thread with any more details.

https://berlinbuzzwords.de/17/registration-foss-backstage-micro-summit

is where people can register.

Sharing here *before* it gets linked to officially.

Caveat 1: We are offering this as a free (as in free beer) event. Berlin 
meetups have the tendency to have close to 200 registrations and 20 people show 
up. As a result we want you to register now and confirm your registration a 
week or two before the event (least hassle for you that makes me sleep at least 
a little bit better*). You will get an email asking you to confirm closer to 
the event.

Cheers from a warm and sunny Berlin (not joking here),
Isabel


* There are people that told me they have booked travel already - while this 
means more traffic in my private inbox, it did have the effect of silencing 
this little devil on my shoulder that wakes me up ;)



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Re: FOSS Backstage Micro Sunmit Schedule Published

[Isabel Drost-Fromm]

On Thu, Oct 19, 2017 at 11:26:13PM +0200, Raphael Bircher wrote:
> Am .10.2017, 13:16 Uhr, schrieb Isabel Drost-Fromm :
> Thanks, I'm registered. Do you have any Hotel advise?

There should be plenty of hotels close by. My general recommendation is to go
for some B&B in Berlin. See http://www.123berlinzimmer.de/ for an old-school
site.

IIRC we once put speakers into the H2 at Alexanderplatz for Berlin Buzzwords and
people were happy there.


> I'll arrive at Sunday 19th. Is there any interest in organizing a BarCamp 
> on Sunday Evening?

I personally won't make it to an event on Sunday evening. Also please keep in
mind that we have the meeting space at Europace only for Monday.

However there should be plenty of other locations you could use instead. In the
worst case could be some restaurant. Also happy to get you in touch with c-base
(a local hackerspace founded in 1995, located in walking distance from
Europace).

Isabel


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Re: ComDev mission

[Isabel Drost-Fromm]

On 2017-10-27 10:43, Rich Bowen  wrote: 
> Months ago, we discussed a refocusing of the ComDev mission, which we've
> made some progress on here: http://community.apache.org/about/
> 
> I had an inspiration this morning, and wrote the following, which I would
> like to propose as our new mission statement, to be included on the website
> and in our board reports:

Though not needed by the lazy consensus model: +1 from my side to your 
proposal. 

Maybe as some sort of inspiration: I've been watching the work of 
http://innersourcecommons.org for a while this year. I really like the approach 
of writing up their kind of advise in the form of patterns: To me that makes it 
easier to figure out which advise fixes which problems. Maybe something we can 
consider here as well.

Two little anecdotes as a bit of motivation: Years ago I was chatting with 
Pieter Hintjens on how the Apache Way puts community over code. The first point 
there http://hintjens.com/blog:95 is what came out of that. When giving my 
"Open source is just about the source, isn't it?" talk as a keynote earlier 
this year I was approached by one of the attendees telling me how they had 
modelled their open source community after what we do at The ASF. IMHO there 
would be an interested audience for this type of information.

Isabel


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Re: Apache Community Business Cards

[Isabel Drost-Fromm]

You should talk to Sally, I believe she already has templates that can be used.

Isabel
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Re: Video at the Mikro Summit in Berlin

[Isabel Drost-Fromm]

On Thu, Nov 09, 2017 at 11:18:18AM +0100, Raphael Bircher wrote:
> Does anyone make Videos at the Mikro Summit in Berlin?

Stefan (CC'ed, co-organising the event) volunteered to capture some of the
talks with his private equipment.

We can use newthinking's youtube account to get the videos published (if
anyone here at Apache would like to distribute the content through some
other channel as well, please do get in touch and I'm sure we can work
something out.)

Note to self: Need to print "speaker is ok to be videotaped document"


> If not, I could take my camera equipment with me. I can't take all the
> Presentations, but some of them.

I'd advise you to coordinate with Stefan wrt. to who wants to cover which
talk. Makes sense?

Isabel


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Re: Micro summit in Berlin

[Isabel Drost-Fromm]

Hi,

On Mon, Nov 13, 2017 at 10:11:09AM +, Christofer Dutz wrote:
> I was planning on going there too, and I did pre-register. However, 
> I never got contacted for doing the real registration. As the event
> is already next Monday, I would need some more information and the 
> registration soon.
> 
> Can anyone here help me or tell me who to contact?

I've put the official event info@ mail address on CC.

In general: These mails should have gone out about a week ago. However as there
are some 20 seats left - as long as you are on the pre-registration list you are
good to go.

Speaking of 20 seats left: If anyone here knows of other people who should know
about this event an don't - please do help with spreading the word.


Isabel


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Re: Micro summit in Berlin

[Isabel Drost-Fromm]

On Mon, Nov 13, 2017 at 12:41:08PM +, Isabel Drost-Fromm wrote:
> In general: These mails should have gone out about a week ago. However as 
> there
> are some 20 seats left - as long as you are on the pre-registration list you 
> are
> good to go.

Update: Confirmation mails should have gone out a couple minutes ago. You should
be able to claim a printable ticket by now.

Note: Even if you are not on the pre-registration list you are still able to 
claim
a ticket (at least for as long as there are seats left).

Isabel


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FOSS Backstage it's a wrap

[Isabel Drost-Fromm]

Hi,

Yesterday we had several (according to the feedback I got) awesome talks on 
mentoring, the Apache Way, open source licensing, async communication, 
community shenanigans, working in distributed teams, corporate influence on oss 
here in Berlin. 

Unanimous consensus at the end of the event was that we should repeat the 
exercise next year, and that people would be willing to pay to attend. So, 
here's the ticket sale:

https://foss-backstage.de/tickets ("trust us"/ "190,- € including tax" phase 
ends Christmas).

There were people willing to help us get the topic off the ground, we'll get in 
touch with you separately. If you couldn't make it yesterday but would like to 
help spread the word, find sponsors, find speakers, find attendees - if you 
have nominations for keynotes, if you have nominations for program committee 
members - please get in touch with i...@fossbackstage.de (no need to cc me 
personally, I'm one of the people monitoring that inbox).

I've cc'd info@ so the rest of the team sees any communication here.

The dates to save: CfP opens December, event is scheduled for June 13th/14th 
with time for workshops (or any additional Apache related meetings) on 15th.

Topics relevant: any war stories or good advice on all things governance, 
project management, distributed teams, FOSS legal, corporate interest in free 
and open source projects and processes, rants that are supposed to start a 
discussion. I believe we have a ton of stories within all of our projects. I 
believe people inside and outside the community could benefit from having these 
stories told.

Thanks to anyone and everyone who traveled here. Maybe I'm mistaken, but I got 
the impression that we had more non Berliners than locals not only among 
speakers but also among attendees.


Isabel




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Doing open source while maintaining your sanity

[Isabel Drost-Fromm]

Hi,

Last week at FOSS Backstage one of the topics Sharan discussed in her talk was 
IIRC the responsibility that comes with running an and participating in an open 
source project. One of the topics related to keeping an eye on your own well 
being as well as on your peers.

At Apache we have a couple resources that warn against things like 
volunteeritis, over committing and the like. I'm not sure how visible these 
are, also I'm not sure if Apache projects in general are aware of the topic of 
mental health.

IANAL, but AFAIK at least in Germany, mental health legally is treated the same 
way as physical health when it comes to employer liability (someone with better 
"legal English" skills, please correct my wording). While we are not an 
employer, would it make sense to offer some material on the topic to community 
members? I would guess that we wouldn't need to produce any new content, but 
maybe just link to and endorse existing stuff we already have? (Maybe we 
already do that, it's been a while since I was a new committer reading through 
the getting started docs, so anyone who is new - feedback welcome.)

Isabel




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Re: [DISCUSSION] Translating Some ASF Pages into Chinese

[Isabel Drost-Fromm]

On Thu, Nov 30, 2017 at 11:22:12AM +0100, Piergiorgio Lucidi wrote:
> But considering the technology problem, I'm wondering if CrafterCMS [1] can
> help us for this because it is a Git-based CMS and it is also Open Source :)

What kind of tooling or process was used to get the httpd docs as well as the 
Open Office docs translated?


Isabel


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CfP for FOSS Backstage 2018 open

[Isabel Drost-Fromm]

Hi,

Just a quick heads up: the CfP for FOSS Backstage next year in summer in Berlin 
is open:

https://foss-backstage.de/news/call-papers-now-open

Looking forward to meeting you in Berlin,
Isabel
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Re: Looking for someone to give an Apache talk at Dataworks Summit EU 2018

[Isabel Drost-Fromm]

Hi,

Just a quick heads up, I'm based out of Berlin and should be here that week. So 
happy to do that talk unless you find someone else.

Topic could be either some Apache way thingy or the "open source is just about 
the source, isn't it" which I gave (among other conferences) as a keynote at 
Scala days Copenhagen earlier this year, video should be up on YouTube if you 
want to check the content.

Isabel

Am 16. Dezember 2017 22:03:59 MEZ schrieb Alan Gates :
>Hi Apache comdev friends, Hortonworks will be hosting the Dataworks
>Summit
>EU in Berlin April 16-19th (https://dataworkssummit.com/berlin-2018/ ).
> We
>would like to invite Apache to deliver a talk on the Apache way or a
>related topic as a part of this conference.  The format will be a 30
>minute
>talk with time for questions.  Our audience will be interested in
>learning
>more about Apache, how it builds software and manages its projects,
>ways to
>contribute beyond writing code, and how to get involved in Apache
>projects.  The speaker will receive free admission to the conference.
>Please let us know if there is someone from Apache interested in
>speaking.
>
>Thanks.
>
>Alan.

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Re: Doing open source while maintaining your sanity

[Isabel Drost-Fromm]

On Fri, Dec 08, 2017 at 03:35:16PM +0100, Bertrand Delacretaz wrote:
> On Fri, Dec 8, 2017 at 3:20 PM, Myrle Krantz  wrote:
> > ...2.) It should come "early" in the intro to open source development.
> > So maybe here: https://community.apache.org/newcomers/ ? ...
> 
> How about creating a more general "reading list" page instead?
> 
> It's just links and short comments IIUC so we could have a lot of them
> on a single page, on various topics.

That sounds like a good idea - no need to replicate good content maintained
elsewhere that is not core to our business. Also depending on the country our
volunteers live in offers may be different.

Here's the list of things I typically send to people (in addition to telling
them to go seek professional help as well as asking them to be patient with
themselves - needing several months to recover is normal):


https://simple.m.wikipedia.org/wiki/Depression_(mental_illness) see symptoms if
your afraid a doctor won't take your case serious

http://hintjens.com/blog:117#toc26 is what helped friends realise they need to
step back before it's too late.

https://blag.esotericsystems.at/articles/opensource-burnout/ was once given at
Apache Con in Budapest.

http://bluehackers.org/2013/01/17/mitch-altman-geeks-and-depression-panel-at-28c3

http://mail-archives.apache.org/mod_mbox/www-community/200311.mbox/<4a16cae8-2130-11d8-9668-000393753...@gbiv.com>
... by Roy Fielding years ago

http://yarchive.net/comp/linux/git_rebase.html ... search for "_will_ burn out"
to find the relevant paragraph.


Isabel


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Re: Doing open source while maintaining your sanity

[Isabel Drost-Fromm]

On Fri, Dec 08, 2017 at 04:26:27PM -0500, Kevin A. McGrail wrote:
> So I read this email in November and my snarky response was it was like  
> asking the patients at the hospital to write their own protocol.

IMHO nearly correct, but not quite so: A lot of our volunteers spend a lot of
time here at Apache. Leaving some bread crumps on the topic here maybe helps
people realise what going on with themselves (or with their fellow volunteers)
just a little bit earlier. 


> Volunteerism and especially volunteer burn out are definite issues.  I  
> don't know that I've ever seen materials at other US NPOs for it though  
> I admit I haven't been looking for it.

I guess my idea is influenced by us already having some material, by hackers
e.g. at CCC as well as amongst ourselves being relatively open about the topic.
Also at least here in Berlin Startup founders are starting to talk about the
topic at meetups.


> Some Advice about Volunteering:

+1 to all of your points below.


Isabel

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Re: Doing open source while maintaining your sanity

[Isabel Drost-Fromm]

On Mon, Dec 11, 2017 at 02:49:56PM +0100, Branko Čibej wrote:
> The vast majority of volunteers at ASF projects are not members and
> cannot even see the archives of those lists.

Which is one of the reasons why I started this discussion here on a 
public list instead of somewhere with restricted access.

Thank you for reminding everyone about this perspective.

Isabel


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Re: Doing open source while maintaining your sanity

[Isabel Drost-Fromm]

+1 to all of the below

Am 11. Dezember 2017 21:45:10 MEZ schrieb Phil Steitz :
>On 12/8/17 7:20 AM, Myrle Krantz wrote:
>> Hi Isabel,
>>
>> Since sustainable development is very much in Apache's interest as a
>> foundation, I believe this is an excellent idea.
>>
>> My first thoughts on where this could go:
>> 1.) This belongs somewhere under https://community.apache.org
>> 2.) It should come "early" in the intro to open source development.
>> So maybe here: https://community.apache.org/newcomers/ ?
>> 3.) It's important enough to link to from the first community page,
>> maybe under or with the code of conduct?
>
>+1 - whatever we can pull together belongs here.
>
>Some general narrative on "volunteeritis" and how to stay sane would
>likely be helpful, but what would be really cool is if we could
>somehow organize some more interactive, personal support for
>volunteers in need.  I would love to see some health services
>provider(s) step up to offer pro bono services to volunteers and
>even communities going through difficult times.  I don't think we
>have ever tried to recruit anyone to help us in this area.  Does
>anyone have ideas?  Does anyone know of organizations who are
>offering counseling services to OSS developers?  We could at least
>include links to these if we can find them.
>
>Personally, I agree with the intent of the German law (IIUC what
>Isabel is saying below) that employers are responsible for mental as
>well as physical problems that their employees encounter as a result
>of their employment.  As a foundation, I think we should strive to
>make sure that we have a net positive impact on the lives of our
>volunteers.  I know a lot of us are here because of that "positive
>impact."  Most of us have also been through periods where the impact
>swung into the negative.  Just by acknowledging that its important,
>and watching for the warning signs in ourselves and others, we can
>make a big difference.
>
>Thanks for raising this, Sharan, Isabel and Myrle.
>
>Phil
>>
>> But I'm still fairly new to comdev.  Who else has an opinion about
>> where this belongs?
>>
>> Best Regards,
>> Myrle
>>
>>
>>
>> On Tue, Nov 28, 2017 at 12:51 PM, Isabel Drost-Fromm
> wrote:
>>> Hi,
>>>
>>> Last week at FOSS Backstage one of the topics Sharan discussed in
>her talk was IIRC the responsibility that comes with running an and
>participating in an open source project. One of the topics related to
>keeping an eye on your own well being as well as on your peers.
>>>
>>> At Apache we have a couple resources that warn against things like
>volunteeritis, over committing and the like. I'm not sure how visible
>these are, also I'm not sure if Apache projects in general are aware of
>the topic of mental health.
>>>
>>> IANAL, but AFAIK at least in Germany, mental health legally is
>treated the same way as physical health when it comes to employer
>liability (someone with better "legal English" skills, please correct
>my wording). While we are not an employer, would it make sense to offer
>some material on the topic to community members? I would guess that we
>wouldn't need to produce any new content, but maybe just link to and
>endorse existing stuff we already have? (Maybe we already do that, it's
>been a while since I was a new committer reading through the getting
>started docs, so anyone who is new - feedback welcome.)
>>>
>>> Isabel
>>>
>>>
>>>
>>>
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>
>
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Old JIRA issues - close?

[Isabel Drost-Fromm]

Hi,

within the COMDEV Jira there are a couple JIRA issues that haven't received any
comments in the past few years, in addition there are a couple issues that based
on their description or labels were created for GSoC in previous years. Would it
make sense to close the ones that haven't received any activity since 2016?


Isabel


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Re: Old JIRA issues - close?

[Isabel Drost-Fromm]

On Tue, Jan 23, 2018 at 02:41:12PM +0100, Bertrand Delacretaz wrote:
> On Tue, Jan 23, 2018 at 1:39 PM, Isabel Drost-Fromm  wrote:
> > ...Would it
> > make sense to close the ones that haven't received any activity since 
> > 2016?...
> 
> +1, if needed they can be reopened or recreated.

Done - it took me a while to realize that JIRA has a bulk transition tool, so 
sorry
for the spam I caused initially.

Fingers crossed only the correct issues were returned by the search I used
to seed the bulk change.

Isabel


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Re: Apache Booth at FOSDEM

[Isabel Drost-Fromm]

On Mon, Dec 18, 2017 at 08:39:15AM -, Sharan Foga wrote:
> The greater project coverage the better as we often have people wanting to 
> talk about specific projects.

I'll be at FOSDEM as well, looking at the schedule, I cannot decide where to go 
first - so likely I'll pop by the booth and hang out some there.

Isabel

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Re: Documenting project self-assessments for maturity model

[Isabel Drost-Fromm]

On Sat, Feb 03, 2018 at 01:56:27PM -0500, Shane Curcuru wrote:
> * How can we improve the documentation around the model to help PMCs
> that may want to use it for self-evaluation on a periodic basis?

If making the model itself more widely known:

Would it help to add a link to it to the board report generator tool?


Isabel

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Re: Quick Update about FOSDEM 2018

[Isabel Drost-Fromm]

On Mon, Feb 05, 2018 at 12:20:57PM -, Sharan Foga wrote:
> Once again a big thank you to everyone who turned up to help out at the booth
> or to chat to people about the ASF or their project. I like FOSDEM because
> it's a place where you can finally meet in person the people that you have
> been chatting with on the mailing lists. So a great place to connect.

+1

Sharan and everyone who organised having a booth there: Thank you! Also thanks
to everyone who helped run the booth, gave talks about Apache projects at
FOSDEM.

As for stickers: Would it help to have a few more general ASF ones as well? I
saw us having lots of project specific ones, but little "plain feather" and the
likes (maybe I was there at the wrong time though).


Isabel (who still owns little balls with the Apache logo printed on top from
ages ago)

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Re: Quick Update about FOSDEM 2018

[Isabel Drost-Fromm]

Am 8. Februar 2018 16:06:52 MEZ schrieb "Kevin A. McGrail" 
:
>On 2/8/2018 5:56 AM, Isabel Drost-Fromm wrote:
>> As for stickers: Would it help to have a few more general ASF ones as
>well? I
>> saw us having lots of project specific ones, but little "plain
>feather" and the
>> likes (maybe I was there at the wrong time though).
>
>They were definitely there, likely just burned through them with all
>the 
>visitors. 

Wow. They must have been gone quickly! Keeping that as a data point in favour 
of definitely have to go there again.


> We were down to dregs by the time the booth closed.  I think
>
>I even gave away our save the date sign to someone's husband ;-)

Who handed it off to his wife on their way back. It's now in the Europace 
offices. If anyone wants pictures of the sign taken somewhere in Berlin, let me 
know :)

Isabel


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Inner Source Summit Spring 2018 Stuttgart/ Germany - CfP open

[Isabel Drost-Fromm]

Hi,

just a FYI as I thought people on this list might find it interesting:
innersourcecommons.org will have a summit on all things "open source
collaboration processes inside the enterprise" in Spring in Stuttgart. CfP is
open here:

http://paypal.github.io/InnerSourceCommons/events/isc-spring-2018/

Maybe there's stories you'd like to share there.


Isabel



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Re: Quick Update about FOSDEM 2018

[Isabel Drost-Fromm]

Am 11. Februar 2018 13:28:26 MEZ schrieb Roman Shaposhnik 
:
>Huge +1 to the above! My only suggestion would be to perhaps plan for
>having
>a directory of all the ASF project talks at FOSDEM -- perhaps
>something the community
>can do next time and folks at the boot can just display it there.

That did exist, though not in dead tree form at the booth:

https://cwiki.apache.org/confluence/display/COMDEV/FOSDEM+2018


Isabel


>Thanks,
>Roman.

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Re: Documenting project self-assessments for maturity model

[Isabel Drost-Fromm]

Am 12. Februar 2018 08:40:25 MEZ schrieb Bertrand Delacretaz 

>I'm not sure if more documentation is needed, but a examples might be
>useful?

+1 


>Here's a few that I found, where projects have done self-assessments.

Hmm, how would people discover these examples and be able to add more? Links on 
the maturity model page itself?



>IMO the best way is for a project to keep such a page on their website
>and revisit it periodically to check if things have changed.

+1 Hence my suggestion to add a link to the model in the reporter tool so ppl 
have a regular reminder (assuming projects are using that).

Isabel


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Apache Way talk in April

[Isabel Drost-Fromm]

Hi,

a couple weeks ago I was invited to give a talk on the Apache Way at
Dataworks Summit here in Berlin mid-April.

I would love to get a second pair of eyes check the stuff I've put together
so I didn't include any non-sense nor forgot anything vital.

In line with Yonik's law of patches posting links to the early draft of the
slide deck here:

https://drive.google.com/file/d/1e-ZcdMftdaf3j55WKAEWkWEbl0Z9UQBn/view?usp=sharing
 (google docs fails to display this correctly)

https://drive.google.com/file/d/15lbcRt1v7vAW0eLEjYCddRFmL1A59bph/view?usp=sharing
(pdf)

For some of the content, I have asked for permission to use it but not
received feedback (asked like two minutes ago). Some of the content is
still missing. I'll likely need to scratch some of the content to stay
withing the allocated 40min.

Make sure to check the notes in addition to the slides - otherwise for the
most part you'll end up seeing pretty pictures but guessing about the
intention ;)

Thanks,
Isabel

Re: Booth at GOTO Chicago

[Isabel Drost-Fromm]

On 10/03/18 17:25, Trevor Grant wrote:

As far as banner, I do not have one- is anyone listening in Chicago or
surrounding areas that does?


As for "anyone listening in Chicago" - are you aware of this:

http://community.zones.apache.org/map.html

That's how I found Brian Fitzpatrick and William A. Rowe Jr. last time I 
visited Chicago years ago.



Isabel


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Fwd: Random ramblings on time

[Isabel Drost-Fromm]

This message was initially circulated on an ASF internal list. Surfacing 
here to make the discussion visible to those who aren't members of the 
foundation in an effort to make it as accessible as possible. Moving the 
internal list to BCC:


@those two who answered internally before I could move it here: It would 
be lovely if you could see, if any of your points could be posted in 
public as well.



> Caveat: I'm not sure, if this discussion shouldn't actually be over
> on some public list. At least some of the results should be public
> somewhere.

I got feedback that the below could be discussed in public, though some 
parts might be confusing to those not deeply involved as members of the 
foundation. If there are things in here you do not understand, please 
don't hesitate to ask for links to background information.



Hi,

in his questions to the board, Daniel Gruno included one that I believe 
is very interesting:



Which roles do you envision moving towards paid roles. Is this the
right move, and if not, what can we do to prevent/delay this?


https://s.apache.org/board-questions-2018

I took me seeing the following talk to get a vague understanding of the 
dynamics at play when we start talking vendor neutrality at the 
foundational level:


https://archive.fosdem.org/2017/schedule/event/corporate_shenanigans/

https://www.slideshare.net/MikeMilinkovich/corporate-shenanigans


I would like to figure out the dynamics at play at the ASF and how they 
impact us. Please bear with me - those who were here for nearly two 
decades will need to do a lot of explaining.


What roles do we have at the ASF?

---

project committers - volunteers, expected to make decisions in the best 
interest of their project.
   Source of conflict of interest: often paid by an employer who has a 
vested interest as they are either using the project or helping 
customers (in return for money) use the project or because their product 
is built on top of the project.


   How to capture? Hire the majority of committers or even all of them. 
Current counter measure: PMC oversight - scalpel vs. hammer.


   We mildly care if ppl go away here - communities are expected to be 
open for new people to flow in, if all else fails and there are no users 
to step up and help the project either personally or by funding it's 
developers projects go to the attic, harm done: potentially grumpy users.


---

pmc members - volunteers, otherwise same as above. Current counter 
measure against capture: Education and board oversight - hammer vs. scalpel.


---

infra - used to be all volunteers recruited from projects, I would guess 
they used to by paid by their employers.


   I don't see a "how to capture" risk here.

   We do care if they go away - so what we did was to hire contractors, 
hire an Infra Admin. There is still a volunteer providing oversight.


   We do care about budget conflict of interest, that's why Infra Admin 
is no longer on the board approving his own budget.


---

... ?


---

Three observations:

I)

I don't believe in volunteers doing extensive amounts of unpaid work. No 
matter what time zone I traveled to, days always had 24hours. Assuming 
people need 8 hours of sleep, work for 8 hours, spend 1 hour commuting, 
spend 3 hours for breakfast, lunch and dinner this leaves us with 4 
hours a day (and I'm sure I forgot something here - in my first 
iteration I forgot about eating). So if we expect people to work here,


- either their employer will pay for their time (if they get permission 
to contribute time during working hours). This makes us dependent on 
capable volunteers having a day job that is not only fun for them but 
also allows them to spend time at the ASF. It also means that those 
employers get an advantage in terms of influence who can afford to hire 
an ASF person just to work at the ASF. Are those the dynamics we want?


- or they will work here after-hours which means that either their 
family or their health will pay for the work done here.



II)

I do see how having to pay to gain access to resources puts smaller 
players at a disadvantage. That's something I would want to avoid.


I do see how having to pay to gain influence (e.g. paid board seat) puts 
smaller players at a disadvantage. Again that's something I would want 
to avoid.


I do see how professionalizing means that volunteers with limited time 
resources will have trouble keeping up and getting involved. We have 
seen this happen in our projects. I would guess it to be equally true at 
the operational level. Is that something we want to solve? (Me 
personally I'm grateful for having been given the behind the scenes look 
as a director w/o having to change jobs, the opportunity to work with 
the experienced ppl we have here). Is that something where we have 
patterns/ experience how to deal with it? Given the number of projects, 
I'd be surprised if

Re: Who owns events.apache.org?

[Isabel Drost-Fromm]

On 10/04/18 14:57, Kevin A. McGrail wrote:

I think we are closer.

- events.apache.org (community event calendar that will also include
entries for Apache official events linked to apachecon_
- apachecon.com (apachecon, roadshows and official Apache events)


I believe we need a better definition of what we count as "official 
Apache events". One I've heart before that made some sense would be 
"organised through planners@ and featuring Apache exclusive content".


Please refine the definition to make it a better fit.


Isabel


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Re: Apache MXNet (incubating) meetup in Seattle on 4/24

[Isabel Drost-Fromm]

On 10/04/18 18:21, sebb wrote:

It won't automatically show up until someone publishes the main ASF site.

AFAICT there is a cron job that publishes part of the site, but it
does not include the events page.


What needs to be done to make that happen?


Isabel


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Re: Who owns events.apache.org?

[Isabel Drost-Fromm]

On 09/04/18 11:12, Daniel Gruno wrote:

On 04/09/2018 11:09 AM, Bertrand Delacretaz wrote:
There needs to be some consolidation, definitely.


+1 to consolidation, removal of stale content, making it dead-easy for 
people to make changes to these sites (and making it easy to figure out 
how they are automatically generated if so).


Isabel


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Anyone going to attend FrOSCon/ Germany/ Sankt Augustin later this year?

[Isabel Drost-Fromm]

Hi,

my family decided that we should go to FrOSCon again this year. Is 
anyone else going there? Will we have an Apache booth in their project 
area? Anyone speaking?


As for myself: I did get two talks accepted, one on InnerSource and how 
OpenSource collaboration patterns carry over to professional software 
development teams. The second one is going to give an overview of the 
Apache Way. I'm happy to post slides here for review, if anyone is 
interested in giving feedback.



Isabel

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Apache Roadshow/ FOSS Backstage - support with promotion in your circles

[Isabel Drost-Fromm]

Hi,

You probably already know - with FOSS Backstage, for the first time we are 
organizing
FOSS Backstage, a conference on everything related to governance, collaboration,
legal and economics within the scope of FOSS. Also, the Apache EU Roadshow
(https://foss-backstage.de/apache-eu-roadshow-0) will be co-located and with one
ticket, you can access both events. We'd appreciate if you can help us spread
the word and invite people to the event.

Feel free to use, send out, tweet, share the following information last minute:


15% discount: ASF15_discount
valid until June 7, 23:55 CET


for Standard and Combined Berlin Buzzwords tickets.


Please redeem it here: https://foss-backstage.de/tickets

Here's why people should attend:
https://foss-backstage.de/what-foss-backstage-and-why-should-you-attend-0

Learn more here: https://foss-backstage.de & http://apachecon.com/euroadshow18



Isabel


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Looking for someone who can answer questions wrt. Open Source and Standardization

[Isabel Drost-Fromm]

Hi,

I have been contacted by a friend who is working on a study about the topic
"Open Source and standardization" for the EU commission. He would like to
be put in touch with someone at the ASF, who can provide their perspective
wrt. to the following two questions:

* Input on how the ASF views their collaboration (in whatever format) with
standardization organisations.
* Input from ASF projects that sit between open source licenses and IPR
rules and governance frameworks of standardization organisations.

I'm happy to put you in touch, if you have a few cycles and would like to
share your perspective. If you are receiving this in your inbox, than
you've been on bcc: to the mail to dev@community.apache.org because I
believe you could have valuable input to share. Let me know if you have a
bit of time so I can get you in touch.


Isabel

Re: Response to my tweet

[Isabel Drost-Fromm]

Hi Adrian,

On Mon, Jul 30, 2018 at 07:39:33AM +0800, Adrian Cole wrote:
> This is adrian. I am replying to this:
> https://twitter.com/MaineC/status/1023647566435680257

Thank you for coming here and providing more background and detail to your
tweet! This is much appreciated.

(Lesson learnt for me: Pulling people from twitter back to a higher bandwidth 
medium actually does work. Plus the additional characters typed help better 
understand the context.)


> So, ASF is becoming by accident the honest alternative to CNCF, who
> directly or indirectly support dishonest marketing mechanisms which I
> could only compare to the idea of competitively competing with open
> source the same way companies compete with eachother.
> 
> Especially in OpenTracing ecosystem, many tricks have been used and
> continue long after complaining to their leadership about it.
> 
> That's what I meant!

Thank you for that summary! You write that the ASF is becoming by accident the 
honest alternative. What makes it honest? In your personal opinion, is there 
anything that could actively support keeping it honest, so it doesn't happen by 
accident?

Isabel



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Apache booth at FrOSCon

[Isabel Drost-Fromm]

Hi,

I'll be giving two talks at FrOSCon (http://www.froscon.de) later this month - 
one on InnerSource at my dayjob, one on my view of how we operate at Apache 
according to the ApacheWay.

In some of the past years we had Apache with a booth there. Has anything been 
organised for this year?

Isabel


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Re: Assigning tickets to someone else in community

[Isabel Drost-Fromm]

Am 31. Juli 2018 19:40:04 MESZ schrieb Dmitriy Pavlov :
>Dear Mentors,

Not exactly mentors. More like fellow ASF people :)


>Thank you so much for your comments on this topic.

Thank you for bringing the question here. It's great to see members of projects 
helping each other and sharing their experiences.


Isabel

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Re: FOSDEM 2019 BoF

[Isabel Drost-Fromm]

Hi Zoran,

On 18/10/2018 12:39, Zoran Regvart wrote:

in the Camel project we're discussing a BoF session at the FOSDEM
2019. I've tried to reach out via the FOSDEM mailing list but got no
reply. I know that other ASF project have had BoF sessions at FOSDEM
can anyone point me to the right way of organizing one?


What exactly do you mean when referring to BOF sessions at FOSDEM?

To my knowledge FOSDEM does have

- talks in main tracks, CfP still open, reviews done by the main org team
- dev rooms, those are one or two day community organised tracks on 
specific topics, call for dev room topics IIRC has closed, dev rooms 
have been announced and are open for talk submissions.
- people meeting independently for dinner during the conference at 
restaurants nearby, often focussed on specific topics
- some events co-located but organised independently at the same weekend 
(or week before/after) at locations nearby like meetups and the like.


Hope the above helps you a bit,
Isabel


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Re: Note for me: order triple the amount of big Apache feather stickers next time ...

[Isabel Drost-Fromm]

Am 13. September 2018 15:44:01 MESZ schrieb Christofer Dutz 
:
>After doing a short version of my "Earning money with Open-Source
>Involvement" talk, they are usually really interested and thank us for
>helping them learn something they think is really cool and which they
>never would have thought of.


Thank you for doing this. I believe that kind of outreach to both, ppl who know 
is as well as to those who don't is really important - both, to the foundation 
but also to the concept of open source in general.

Isabel


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Research on volunteer retention

[Isabel Drost-Fromm]

Hi,

a couple days ago someone recommended I read the following two papers:

https://ieeexplore.ieee.org/stamp/stamp.jsp?tp=&arnumber=6880395
"Who Will Stay in the FLOSS Community? Modeling Participant’s Initial
Behavior"

... essentially an analysis of which intrinsic factors, as well as which
project global and contributor local factors play a role in turning an
early contributor into a long term project member.

https://ieeexplore.ieee.org/document/8477174
"Uncovering the Periphery: A Qualitative Survey of Episodic Volunteering in
Free/Libre and Open Source Software Communities"

... an analysis of the phenomenon of contributors who work on the periphery
of a project, e.g. as volunteers that come and go, that work when they get
the time to do so, that participate at a lower rate than their full-time
peers.

>From time to time I get the question of how to best recruit new
contributors. Reading (well, more skimming than actually diving deep enough
to do a thorough scientific review of them) those two papers made me aware
of some factors that I found work well in the past backed with actual
experiments and analysis.

Hope someone on this list finds those as interesting,
Isabel

dev@community.apache.org

[Isabel Drost-Fromm]

Hi Gris,

On Wed, Nov 28, 2018 at 10:03:13AM -0800, Griselda Cuevas wrote:
> It's a pleasure to finally introduce myself and the projects I work on.

Welcome to comdev!


> My name is Griselda Cuevas and I'm an Open Source Strategist for Google
> Cloud. I work on initiatives that help Open Source projects be more
> efficient, I focus on community and project management specifically. I've
> been working with online communities for 8 years and I even did my Graduate
> thesis on the topic.

Great to have you here!


> There are 4 main projects I'm leading and I want to share with the list to
> a) get consensus in how useful they would be to the foundation, b) know if
> there has been similar initiatives or projects we can join/work with and c)
> see if there is any allies who would love to work with me in this.
> 
> The projects I'm working on are:

>From where I sit I believe all of the points you mention below are relevant to
both, the ASF as well as at the project level.


>1. New Contributor/Comitter Onboarding Experience

The stuff I'm aware of: There is some documentation here on comdev, there is
some on foundation level pages, there is some more for each project
independently.

Likely we could benefit already from starting a dialogue, collecting and sharing
what has worked for various people.

There's one thing on my mind at least that may be related: I would love to make
it easier (and more obvious) for people to help out with non-coding tasks. I
would also like to figure out if there's a way to make it easier to understand
how the ASF works and why it's designed the way it's designed - even for people
who are not deep down in the trenches working on one of our projects.

>2. Knowledge Base Architecture for projects (documentation)

See above.


>3. Events

There's at least four sites to that topic from my perspective:

- projects getting publicity at local meetups (likely it would be benefitial to
  share information on advantages as well as on how to benefit)
- projects getting publicity through speaking at larger but non-ASF conferences
- projects getting publicity through organising their own summits and
  conferences (likely sharing best practices, experience and ideas would be
  great to have there? The ones I know are organised by commercial entities who
  have built their business on top of ASF projects)
- ApacheCon itself - see also https://tinyurl.com/y8enunur for one attempt to
  move it closer to a patches welcome working model (traditionally this was
  organised by an external producer, coordination happened through a mailing
  list that isn't archived publicly)
- the ASF getting more visibility through talks, tracks and booths at non-ASF
  exclusive events (that's mainly coordinate through the comdev list)


>4. Diversity & Inclusion, focuses in LatinAmerica

The things that I'm aware of often happen on the project level. One thing that
was organised at comdev was to run a diversity survey.


> I work with a team of 2 more people (in addition to myself) - Aizhamal who
> lead the first two projects and a new person joining us in two weeks who
> will lead Events. They will be sending introductions too.
> 
> I will send separate notes with more questions/details for each project, so
> the conversation is more organized, in the meantime, let me know if there
> are things we should look into or any thoughts/questions you mights have.

>From my side a very warm welcome.


Isabel



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Re: Paris Open Source Summit 2018 FeedBack

[Isabel Drost-Fromm]

Hi,

Thank you for participating, for helping spread the message - also thank you 
for coming back here and providing feedback on the event.

Isabel

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