Mailing list threading improvements

[Christofer Dutz]

TL;DR: We’re updating how auto-generated email from Github will be
threaded on your mailing lists. If you want to keep the old defaults,
details are below.

We’re pleased to let you know that we’re tweaking the way that auto-
generated email from Github will appear on your mailing lists. This
will lead to more human-readable subject lines, and the ability of most
modern mail clients to correctly thread discussions originating on
Github.

Background: Many project mailing lists receive email auto-generated by
Github. The way that the subject lines are crafted leads to messages
from the same topic not being threaded together by most mail clients.
We’re fixing that.

The way that these messages are threaded is defined by a file -
.asf.yml - in your git repositories. We’re changing the way that it
will work by default if you don’t choose settings. If you’re happy for
us to make this change, don’t do anything - the change will happen on
October the 1st 2023.

Details of the current default, as well as the proposed changes, are on
the following page, along with instructions on how to keep your current
settings, if you prefer:

https://community.apache.org/contributors/mailing-lists.html#configuring-the-subject-lines-of-the-emails-being-sent

Please copy dev@community.apache.org
on any feedback.

Chris, on behalf of the Comdev PMC

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AW: AW: [DRAFT] Email to all PMCs or Committers

[Christofer Dutz]

Ok …

So, off the email goes … let’s see what’s gonna happen to my inbox now 😲
I stuck with the Oct. 1st as I didn’t get any other feedback on selecting 
another date.

Chris

Von: Christofer Dutz 
Datum: Dienstag, 15. August 2023 um 11:20
An: dev@community.apache.org 
Betreff: AW: AW: [DRAFT] Email to all PMCs or Committers
So …

As I haven’t heard any other opinions, my plan is the following:


  *   Chose the date of Oct. 1st for making the change active.
  *   Apply my PR with the updated mailing-list.md.
  *   Send out the email to all dev-lists.

Any objections?


The content of the email will be as follows:

---

Subject: Mailing list threading improvements
Dear Apache Projects,

TL;DR: We’re updating how auto-generated email from Github will be
threaded on your mailing lists. If you want to keep the old defaults,
details are below.

We’re pleased to let you know that we’re tweaking the way that auto-
generated email from Github will appear on your mailing lists. This
will lead to more human-readable subject lines, and the ability of most
modern mail clients to correctly thread discussions originating on
Github.

Background: Many project mailing lists receive email auto-generated by
Github. The way that the subject lines are crafted leads to messages
from the same topic not being threaded together by most mail clients.
We’re fixing that.

The way that these messages are threaded is defined by a file -
.asf.yml - in your git repositories. We’re changing the way that it
will work by default if you don’t choose settings. If you’re happy for
us to make this change, don’t do anything - the change will happen on
October the 1st 2023.

Details of the current default, as well as the proposed changes, are on
the following page, along with instructions on how to keep your current
settings, if you prefer:

https://community.apache.org/contributors/mailing-lists.html#configuring-the-subject-lines-of-the-emails-being-sent

Please copy dev@community.apache.org on any 
feedback.

Chris, on behalf of the Comdev PMC

---




Chris


Von: Christofer Dutz 
Datum: Sonntag, 13. August 2023 um 20:29
An: dev@community.apache.org 
Betreff: AW: AW: [DRAFT] Email to all PMCs or Committers
So here some updates to the mailing-list page:
https://github.com/apache/comdev-site/pull/127

Chris


Von: Christofer Dutz 
Datum: Sonntag, 13. August 2023 um 20:26
An: dev@community.apache.org 
Betreff: AW: AW: [DRAFT] Email to all PMCs or Committers
Hi Jarek,

I was told there’s a direct way to send to all dev-lists.
That’s one email going out for me … but thanks for that tip.
Could come in handy some time.

Chris


Von: Jarek Potiuk 
Datum: Sonntag, 13. August 2023 um 19:54
An: dev@community.apache.org 
Betreff: Re: AW: [DRAFT] Email to all PMCs or Committers
Hey Chris - in case you are using Gmail, I can heartily recommend Streak (
streak.com). This is a very simple CRM with fabulous integration with Gmail.

For your kind of messaging it's 100% free, you can easily prepare a
(google?) spreadsheet with addresses/repos/etc, pull the whole spreadsheet
into a pipeline and send "mass email campaign" to all the projects with
customized variables from the spreadsheet. The nice thing about it is that
it actually sends those emails from your gmail UI - so it is not super
fast, but it also by-passess all the tools that detect mass mailing as
spam. It also works nicely in the way that all the emails you send are
individual threads in your Gmail "Sent" folder. With Streak, you can
single-handedly easily manage 100s of threads - responding individually to
each thread where someone responds to your email.

Also streak nicely labels the threads that are part of your pipeline so you
can see the emails that are part of your pipeline easily. You can also
manage the state of your pipeline - moving individual items to different
stages ("Sent"/ "Responded" / "Rejected" etc... etc.)

I've managed many events this way, single-handedly communicating with
hundreds of speakers, partners, sponsors, etc - it's been a life-saver, and
likely for your use case it will be perfect.

J.

On Sun, Aug 13, 2023 at 7:20 PM Christofer Dutz 
wrote:

> Ok …
>
> so in total 27 repos have managed their subjects, however not a single
> project has them handled for all their repos, so literally every project
> will be “affected”.
>
> Makes the number-crunching a bit simpler, however sill gotta send out a
> hell of a lot of individual emails.
>
> I guess I should change the page:
>
> https://community.apache.org/contributors/mailing-lists.html#configuring-the-subject-lines-of-the-emails-being-sent
> Before starting to send out these emails.
>
> Chris
>
> Von: Christofer Dutz 
> Datum: Sonntag, 13. August 2023 um 17:54
> An: dev@community.apache.org 
> Betreff: AW: AW: [DRAFT] Email to all PMCs or Committers
> Hi all,
>
> So, as I’m ba

Proposal to update events website UI

[Abhiram Krishna]

Hey,
I am a web developer from India. I happened to come across events.apache.org.
I would like to try and revamp the website UI to the latest standards. What
and how are the procedures to be followed.

Abhiram Krishna

Re: Proposal to update events website UI

[Mark Thomas]

On 17/08/2023 05:53, Abhiram Krishna wrote:

Hey,
I am a web developer from India. I happened to come across events.apache.org.
I would like to try and revamp the website UI to the latest standards. What
and how are the procedures to be followed.


The website source may be found at:
https://github.com/apache/comdev-events-site

Pull requests for changes / improvements welcome. I'd recommend small, 
reviewable, reversible changes rather than a single huge PR.


Mark

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Re: Proposal to update events website UI

[Shane Curcuru]

Mark Thomas wrote on 8/17/23 9:25 AM:

On 17/08/2023 05:53, Abhiram Krishna wrote:

Hey,
I am a web developer from India. I happened to come across 
events.apache.org.
I would like to try and revamp the website UI to the latest standards. 
What

and how are the procedures to be followed.


The website source may be found at:
https://github.com/apache/comdev-events-site

Pull requests for changes / improvements welcome. I'd recommend small, 
reviewable, reversible changes rather than a single huge PR.


Relatedly, while the ComDev site(s) uses Hugo, many projects are 
starting to take some general styling or layout ideas from the 
Infra-supported Pelican site layout.  So while I don't expect ComDev to 
change from Hugo to Pelican, we'd want to either keep styling similar to 
the current site, or would want to tend to copy/mimic other ASF styles 
in general.


  https://infra.apache.org/asf-pelican.html

Also - thanks for contributing!  When you say "latest standards", can 
you describe in general what you mean?


--
- Shane
  ComDev PMC
  The Apache Software Foundation


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