AW: AW: [DRAFT] Email to all PMCs or Committers

2023-08-15 Thread Christofer Dutz 
So …

As I haven’t heard any other opinions, my plan is the following:


  *   Chose the date of Oct. 1st for making the change active.
  *   Apply my PR with the updated mailing-list.md.
  *   Send out the email to all dev-lists.

Any objections?


The content of the email will be as follows:

---

Subject: Mailing list threading improvements
Dear Apache Projects,

TL;DR: We’re updating how auto-generated email from Github will be
threaded on your mailing lists. If you want to keep the old defaults,
details are below.

We’re pleased to let you know that we’re tweaking the way that auto-
generated email from Github will appear on your mailing lists. This
will lead to more human-readable subject lines, and the ability of most
modern mail clients to correctly thread discussions originating on
Github.

Background: Many project mailing lists receive email auto-generated by
Github. The way that the subject lines are crafted leads to messages
from the same topic not being threaded together by most mail clients.
We’re fixing that.

The way that these messages are threaded is defined by a file -
.asf.yml - in your git repositories. We’re changing the way that it
will work by default if you don’t choose settings. If you’re happy for
us to make this change, don’t do anything - the change will happen on
October the 1st 2023.

Details of the current default, as well as the proposed changes, are on
the following page, along with instructions on how to keep your current
settings, if you prefer:

https://community.apache.org/contributors/mailing-lists.html#configuring-the-subject-lines-of-the-emails-being-sent

Please copy dev@community.apache.org on any 
feedback.

Chris, on behalf of the Comdev PMC

---




Chris


Von: Christofer Dutz 
Datum: Sonntag, 13. August 2023 um 20:29
An: dev@community.apache.org 
Betreff: AW: AW: [DRAFT] Email to all PMCs or Committers
So here some updates to the mailing-list page:
https://github.com/apache/comdev-site/pull/127

Chris


Von: Christofer Dutz 
Datum: Sonntag, 13. August 2023 um 20:26
An: dev@community.apache.org 
Betreff: AW: AW: [DRAFT] Email to all PMCs or Committers
Hi Jarek,

I was told there’s a direct way to send to all dev-lists.
That’s one email going out for me … but thanks for that tip.
Could come in handy some time.

Chris


Von: Jarek Potiuk 
Datum: Sonntag, 13. August 2023 um 19:54
An: dev@community.apache.org 
Betreff: Re: AW: [DRAFT] Email to all PMCs or Committers
Hey Chris - in case you are using Gmail, I can heartily recommend Streak (
streak.com). This is a very simple CRM with fabulous integration with Gmail.

For your kind of messaging it's 100% free, you can easily prepare a
(google?) spreadsheet with addresses/repos/etc, pull the whole spreadsheet
into a pipeline and send "mass email campaign" to all the projects with
customized variables from the spreadsheet. The nice thing about it is that
it actually sends those emails from your gmail UI - so it is not super
fast, but it also by-passess all the tools that detect mass mailing as
spam. It also works nicely in the way that all the emails you send are
individual threads in your Gmail "Sent" folder. With Streak, you can
single-handedly easily manage 100s of threads - responding individually to
each thread where someone responds to your email.

Also streak nicely labels the threads that are part of your pipeline so you
can see the emails that are part of your pipeline easily. You can also
manage the state of your pipeline - moving individual items to different
stages ("Sent"/ "Responded" / "Rejected" etc... etc.)

I've managed many events this way, single-handedly communicating with
hundreds of speakers, partners, sponsors, etc - it's been a life-saver, and
likely for your use case it will be perfect.

J.

On Sun, Aug 13, 2023 at 7:20 PM Christofer Dutz 
wrote:

> Ok …
>
> so in total 27 repos have managed their subjects, however not a single
> project has them handled for all their repos, so literally every project
> will be “affected”.
>
> Makes the number-crunching a bit simpler, however sill gotta send out a
> hell of a lot of individual emails.
>
> I guess I should change the page:
>
> https://community.apache.org/contributors/mailing-lists.html#configuring-the-subject-lines-of-the-emails-being-sent
> Before starting to send out these emails.
>
> Chris
>
> Von: Christofer Dutz 
> Datum: Sonntag, 13. August 2023 um 17:54
> An: dev@community.apache.org 
> Betreff: AW: AW: [DRAFT] Email to all PMCs or Committers
> Hi all,
>
> So, as I’m back from my holidays … I am planning on doing the following:
>
>
>   *   Go through the repos of the projects we have and compile a list of
> the ones affected by changed defaults.
>   *   Send an email to each of the dev-lists (or whatever qualifies as
> dev-list)
>
> Gonna be a hell of a lot of work, but it’s something I str

Re: Updates to Project Media Guidelines

2023-08-15 Thread Brian Proffitt 
On Mon, Aug 14, 2023 at 6:04 PM sebb  wrote:
>
> On Mon, 14 Aug 2023 at 18:44, Brian Proffitt  wrote:
> >
> > The M&P team announces some new resources for TLPs and Incubator
> > projects to use when they need assistance on marketing and publicity.
> >
> > Available today are a new collection of guidance pages in the ASF M&P
> > wiki space[1]. This collection of pages includes
>
> Note that this part of the wiki is private and requires a login.
> All ASF committers should have access using their normal credentials
> (if not, contact Infrastructure).

Yep. That was the plan.

BKP

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[ASF M&P & Conferences] Community Over Code logo for project sites

2023-08-15 Thread Brian Proffitt 
All:

ASF’s flagship event, Community Over Code, is happening October 7-10
in Halifax, Nova Scotia (formerly called ApacheCon).

I would like to ask all projects to add the logo and event URL to your
project website to help the ASF promote the event - and thank you to
projects who have already done this! Or, if you'd like, promote the
event with the logos on your project's social media channels.

Logos:
https://apache.org/foundation/press/kit/#eventlogo

Event URL:
https://communityovercode.org/

Thank you!
BKP

Brian Proffitt
VP, Marketing & Publicity

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Re: [ASF M&P & Conferences] Community Over Code logo for project sites

2023-08-15 Thread sebb 
On Tue, 15 Aug 2023 at 18:55, Brian Proffitt  wrote:
>
> All:
>
> ASF’s flagship event, Community Over Code, is happening October 7-10
> in Halifax, Nova Scotia (formerly called ApacheCon).
>
> I would like to ask all projects to add the logo and event URL to your
> project website to help the ASF promote the event - and thank you to
> projects who have already done this! Or, if you'd like, promote the
> event with the logos on your project's social media channels.
>
> Logos:
> https://apache.org/foundation/press/kit/#eventlogo
>
> Event URL:
> https://communityovercode.org/
>
> Thank you!
> BKP

There is already a standard way to do this, as is done by:

https://jmeter.apache.org/
https://commons.apache.org/
https://hc.apache.org/

and probably others that use Maven to build their sites.

They include a link to the event page:
https://www.apache.org/events/current-event.html
with an image such as
https://www.apache.org/events/current-event-125x125.png

The idea behind this was to avoid having to change loads of websites
before and after every event.
Instead, the event organisers can change the page content (or add a
redirect) and the various sized images accordingly.

By the way, the SVG and PNG versions of the logo look very different -
is that intentional?

> Brian Proffitt
> VP, Marketing & Publicity
>
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> To unsubscribe, e-mail: dev-unsubscr...@community.apache.org
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>

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Re: [ASF M&P & Conferences] Community Over Code logo for project sites

2023-08-15 Thread Daniel Gruno 

On 2023-08-15 22:37, sebb wrote:

On Tue, 15 Aug 2023 at 18:55, Brian Proffitt  wrote:


All:

ASF’s flagship event, Community Over Code, is happening October 7-10
in Halifax, Nova Scotia (formerly called ApacheCon).

I would like to ask all projects to add the logo and event URL to your
project website to help the ASF promote the event - and thank you to
projects who have already done this! Or, if you'd like, promote the
event with the logos on your project's social media channels.

Logos:
https://apache.org/foundation/press/kit/#eventlogo

Event URL:
https://communityovercode.org/

Thank you!
BKP


There is already a standard way to do this, as is done by:

https://jmeter.apache.org/
https://commons.apache.org/
https://hc.apache.org/

and probably others that use Maven to build their sites.

They include a link to the event page:
https://www.apache.org/events/current-event.html
with an image such as
https://www.apache.org/events/current-event-125x125.png


There is even a newer way, https://www.apachecon.com/event-images/ which 
most project sites use by now, and which already features the community 
over code logo as the current event.




The idea behind this was to avoid having to change loads of websites
before and after every event.
Instead, the event organisers can change the page content (or add a
redirect) and the various sized images accordingly.

By the way, the SVG and PNG versions of the logo look very different -
is that intentional?


Brian Proffitt
VP, Marketing & Publicity

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