Re: Improving Onboarding Experiences - Updating PMC Chair onboarding

2023-07-30 Thread Shane Curcuru
I plan to update the email and how-to information we provide to new PMC 
members.  Please comment or make any factual corrections on the wiki:



https://cwiki.apache.org/confluence/display/COMDEV/PMC+Chair+Onboarding+Change+Proposal

I'll be working with M&P to see where this fits on the a.o/dev tree.

--
- Shane
  ComDev PMC
  The Apache Software Foundation


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Re: Improving Onboarding Experiences - Updating PMC Chair onboarding

2023-07-30 Thread Ayush Saxena
Hi Shane,
Thanx for the work, Read it & it is really very helpful!!!

Just two minor doubts or confusion:

First,

> Chairs are responsible for sharing any Board feedback with your PMC

Doesn't the feedback come directly to the PMC & anyone from the PMC can answer?

Context: There was an email from Rich to all dev lists [1] which read:
```
Every PMC member can, and should, respond when the Board sends email
to your private list. You should not wait for the PMC Chair to
respond. The Board views the entire PMC as responsible for the
project, not just one member.
```

Second,

> While any PMC member can handle some PMC updates, in some cases only the 
> Chair may have permissions to make roster updates.

This sounds a little bit incomplete, What are some of those cases? Can
we link that as well. Most of the things any member can handle via
Whimsy - apache id creation AFAIK

-Ayush

[1] https://lists.apache.org/thread/xyfpw41m65wrk3ftds4jtvyzjoxhtx70

On Mon, 31 Jul 2023 at 00:04, Shane Curcuru  wrote:
>
> I plan to update the email and how-to information we provide to new PMC
> members.  Please comment or make any factual corrections on the wiki:
>
>
> https://cwiki.apache.org/confluence/display/COMDEV/PMC+Chair+Onboarding+Change+Proposal
>
> I'll be working with M&P to see where this fits on the a.o/dev tree.
>
> --
> - Shane
>ComDev PMC
>The Apache Software Foundation
>
>
> -
> To unsubscribe, e-mail: dev-unsubscr...@community.apache.org
> For additional commands, e-mail: dev-h...@community.apache.org
>

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Re: Improving Onboarding Experiences - Updating PMC Chair onboarding

2023-07-30 Thread Craig Russell
Hi Shane,

Thanks for taking on this task. A couple of comments:

1. Congratulations on being appointed by the board as a project VP and Chair of 
your PMC!

I do not believe that there is a "project VP". There is an ASF VP and a project 
Chair. So I'd change this to :

Congratulations on being appointed by the board as an ASF VP and Chair of your 
project's PMC!

The same text appears in 1) and 2)

2. I believe that since the adoption of these standards, the board created the 
concept of a Roll Call. While not needed for the welcome-to-new-pmc-chairs, the 
material linked should be updated to include the concept. 

3. In the reporting description of new committers and PMC members:
When were the newest committers or PMC members elected? [REQUIRED]

The report should specially not name prospective committers or PMC members that 
are currently being voted or invited but have not accepted. Only committers or 
PMC members that have been added to the roster should be mentioned. Any 
in-process candidates should be included in the next report.

Regards,
Craig

> On Jul 30, 2023, at 11:34, Shane Curcuru  wrote:
> 
> I plan to update the email and how-to information we provide to new PMC 
> members.  Please comment or make any factual corrections on the wiki:
> 
> https://cwiki.apache.org/confluence/display/COMDEV/PMC+Chair+Onboarding+Change+Proposal
> 
> I'll be working with M&P to see where this fits on the a.o/dev tree.
> 
> -- 
> - Shane
>  ComDev PMC
>  The Apache Software Foundation
> 
> 
> -
> To unsubscribe, e-mail: dev-unsubscr...@community.apache.org
> For additional commands, e-mail: dev-h...@community.apache.org
> 

Craig L Russell
c...@apache.org


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