a. On Sun, May 19, 2019 at 4:59 PM Bryce Harrington <[email protected]> wrote:
> Proposal: > --------- > A majority vote of the current board members is required for approving > this budget. > > Allocate from general fund to item pools for FY2019 (03/2019 - 03/2020) > following past budgets, > including for hackfest sponsorships, conference attendance, development > funding, and Vectors team marketing outreach as shown in the table below: > > | | FY2018 | FY2018 | FY2018 | FY2019 | Total > | > | Funding Pool | Balance | Income | Expenses | Allocation | Pool > | > | ------------ | ---------- | ------- | -------- | ---------- | -------- > | > | + Hackfests | $21,467.60 | $887 | $16,255 | $10,000 | $16,016 > | > | + Conferences | $2000.00 | $0 | $35 | +$3,000 | $4,965 > | > | + SVG WG | $2426.11 | $78 | $0 | $0 | $2,504 > | > | + GSoC Travel | $0.00 | $0 | $0 | $0 | $0 > | > | + Vectors | $200.00 | $0 | $65 | +$1,000 | $1,135 > | > | + Projects | $6000.00 | $0 | $1,250 | +$2,000 | $6,750 > | > | General Fund | $45,732.00 | $70,625 | $6,144 | -- | $94,213 > | > > [ ] a. Adopt allocations from general fund as shown above > [ ] b. Revise budget with the following changes recommended: > _____________________________________________________ > _____________________________________________________ > [ ] c. Do not establish a budget for this year > > > Background: > ----------- > > Our historical cash flow is summarized in this table: > > | Year | Income | Expenses | Change | Total | > | ------ + ------------ + ------------ + ------------ + ----------- + > | FY2006 | $3,399.50 | $0.00 | $3399.50 | $3399.50 | > | FY2007 | $10,232.65 | $-4,718.00 | $5514.65 | $8914.15 | > | FY2008 | $358.48 | $-460.98 | $-102.50 | $8811.65 | > | FY2009 | $2,784.57 | $-500.00 | $2284.57 | $11096.22 | > | FY2010 | $4,803.28 | $-2,081.60 | $2721.68 | $13817.90 | > | FY2011 | $8,798.50 | $-2,314.98 | $6483.52 | $20301.42 | > | FY2012 | $6,957.72 | $-1,653.90 | $5303.82 | $25605.24 | > | FY2013 | $8,068.04 | $-2,501.70 | $5566.34 | $31171.58 | > | FY2014 | $13,338.47 | $-9,604.68 | $3733.79 | $34905.37 | > | FY2015 | $12,829.87 | $-10,970.43 | $1859.44 | $36764.81 | > | FY2016 | $13,058.44 | $-8,077.25 | $4981.19 | $41746.00 | > | FY2017 | $43,932.18 | $-4,772.44 | $39159.74 | $80905.74 | > | FY2018 | $71,589.96 | $-23,749.24 | $47840.72 | $128746.46 | > | FY2019 | $7,376.46 | $-1,873.61 | $5502.85 | $134249.31 | > > > During FY2018 our total assets rose from $80906 to $128746, thanks to > generous donors and sponsors small and large who provided Inkscape with > $71,589.96 in income. Our expenses in FY2018 were higher than usual > years, amounting to $-23,749, due in large part to our presence at > a lot of events: LGM, two hackfests, an awards ceremony, and SCALE. > > While donations are continuing to increase in FY2019, for sponsorship it > is less clear - with changes to Inkscape's website linking policy, most > past sponsors are declining to renew this year, and solicitation of new > sponsors has not yet made up the difference. > > Anticipated expenditures for FY2019 and actual expenses for FY2018 are > shown below: > > | | FY2018 | FY2018 | FY2019 | FY2019 > | > | Expense Item | Actual | Expenses | Estimate | Est. > Total | > | ----------------------- | --------- | ---------- | -------- | > ---------- | > | Hackfests/LGM | | $16,255 | | > $16,000 | > | Boston | $6,502.20 | | | > | > | Seville (LGM) | $2,006.44 | | | > | > | Kiel | $7,746.56 | | | > | > | Pasadena (+SCALE) | | | $6,000 | > | > | Saarbrücken (+LGM) | | | $10,000 | > | > | Conferences | | $35 | | > $3,000 | > | Bremen OSBAR | 35.29 | | | > | > | Other Conferences | | | $3,000 | > | > | SVG WG | | | | > | > | GSoc Travel | | | | > | > | Vectors | | $65 | | > $1,085 | > | SCALE Booth | 65.32 | | | > | > | Stickers | | | $261 | > | > | Saarb. Booth | | | $224 | > | > | Other outreach | | | $600 | > | > | Projects | | $1,250 | | > | > | Mailman3 | $1,250.00 | | | > | > | General | | $6,144 | | > $4,000 | > | Trademarks reg fees | $1,275.00 | | $0 | > | > | Trademark legal | $300.00 | | $0 | > | > | Legal action | $800.00 | | $0 | > | > | Bank Fees | $3,754.39 | | $4000 | > | > | Misc | $ 14.85 | | $0 | > | > > Like in FY2018, 2019 will also see two hackfests, but these will be done > in conjunction with LGM and SCALE events which should make more > efficient use of our funds, even though overall event attendance is > likely to grow larger. > > The board has expressed an interest in seeing Inkscape attendance at > more events, especially for speakers on Inkscape-related topics; this > budget increases our funding pool by $3000 to a total of $4965 > available. > > The new Vectors team is very active and will be increasing. They are > planning use of their budget for printing of handouts and signage for > technical events. This budget increases their funding pool to $1000. > The board will continue to review and approve expenditures as normal. > > A contract for development of Ansible scripted Mailman3 installation was > completed and paid in FY2018, enabling the Inkscape project to move from > Sourceforge mailing list hosting to self-hosted services in 2019. > > > As a final note, I've been working on creating scripts to present our > budget data and summarize it in a way that helps the board make more > sense of the numbers. Unfortunately, there's a lot of idiosyncracies in > our ledger records (multi-currency conversions, tardy reimbursements, > event miscategorization, variations in how expenses are summed up from > event to event, etc.) that are tricky to account for, and hard to > process mechanically (I sometimes have to rely on contextual information > to figure out where each ledger post belongs). Since I've run low on > time to get the scripting smart enough, I've set that aside and done it > manually; oh well, maybe next year. So, the data is correct to the best > of my abilities, and I'll just have to apologize if I've overlooked an > item or miscalculated. > > > Votes: > ------ > > | Board Member | 1. | > | -------------------- |:--:| > | Bryce Harrington | | > | Josh Andler | | > | Tavmjong Bah | | > | Ted Gould | | > | Martin Owens | | > | Marc Jeanmougin | | > | Chris Rogers | | > > > Resolution: > ----------- > > > _______________________________________________ > Inkscape-board mailing list > [email protected] > https://lists.sourceforge.net/lists/listinfo/inkscape-board >
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