Reading the minutes now, and will try to join the next meeting or read the minutes depending on when it is, has voted for when i can attend
On Thu, Jun 13, 2019 at 12:34 PM Sebastian Dröge via guadec-list < [email protected]> wrote: > https://wiki.gnome.org/GUADEC/2019/Meetings/20190613 > > == Meeting minutes 2019-06-13 8:00 UTC == > > === Attendees ==+ > * Kat > * Kristi > * Vivia > * Sebastian > * Stathis > * Ben > > === Agenda === > > * Accommodation > * Website > * Design > * ACTION: Stathis to look into cost of printing for: > * Talk schedule > * Workshops > * Registration > * Visa invitation letters - > https://gitlab.gnome.org/Teams/Events/GUADEC/GUADEC2019/issues/15 > * Food Catering > * Dates to remember from university - add these to gitlab as well > * Sponsors > * Volunteers for during the conference > * Code of Conduct Incident Response training possibility from Sage Sharp > (via Federico) > * Next meeting > > === Last week's action items === > * '''ACTION''': Kristi working on ideas for things to do in Thessaloniki > (based on bid document) - in progress > * '''ACTION''': Tom/Kat need to ensure that additional fields are in > openevent - openevent updated, Kat to look into whether it's good enough > now and make an executive decision on the next steps > * '''ACTION''': Kat and Caroline to work together on the badge design - > Pending on a rough event outline > * '''ACTION''': Stathis to check about accommodation for Keynote speaker > (where he'd like to stay, at a hotel or with everyone else) - Stathis will > create issue with info so we can get hold of the speaker if we need to > * '''ACTION''': Stathis, Vivia: University contract - uni said it's in > progress > * '''ACTION''': Kat and Britt put together a plan for a photo policy and > implementation of it - in progress > * '''ACTION''': Kat follow up on privacy concerns over public speaker > list on openevent - no updates > * '''ACTION''': Sponsorship: Kristi to talk to Molly. Either Molly will > attend calls or send emails to the private guadec-organization list - done > * '''ACTION''': Sebastian to publish old minutes on > https://wiki.gnome.org/GUADEC/2019 and send emails - in progress > * '''ACTION''': Sebastian to get Kat photos of the auditorium/rooms for > the photo policy - done > https://people.gnome.org/~federico/misc/University-of-Macedonia/P1030437.JPG > https://people.gnome.org/~federico/misc/University-of-Macedonia/P1030438.JPG > https://people.gnome.org/~federico/misc/University-of-Macedonia/P1030442.JPG > https://people.gnome.org/~federico/misc/University-of-Macedonia/P1030453.JPG > * '''ACTION''': Kristi to talk to Neil about the potential keynote and > update the team, also will reply to the person - Neil says he proposed it > but didn't confirm it, Kat to talk to > * '''ACTION''': Kat to follow up with Meg about members of the papers > team - no update > * '''ACTION''': Kristi to follow up regarding sponsored dinners - in > progress > * '''ACTION''': Kat to reach out about workshop ideas - Flatpack, Design, > GitLab integration, Docs - in progress; XR, Newcomer and GStreamer/GTK/Rust > confirmed > * '''ACTION''': Kristi will ask the university to email > guadec-organization instead of emailing her directly - done > * '''ACTION''': Stathis to ask the University exactly what the sponsor > (and who they are) wants printed on the lanyards - we need to print the > lanyards ourselves, there is a company that wants to sponsor them > * '''ACTION''': Kristi to send an email to university with our feedback > on day trips - done > * '''ACTION''': Kat to send an email asking for help with updating and > putting information on the website - done, we had a number of responses and > decided to go with Claudio as the main point of contact > > === Minutes === > * Accommodation > * Stathis met the manager and they are preparing the contract. > * They need to know the Foundation address > * Contact incoming > > * Website > * Claudio has volunteered to keep an eye on it > * Kat has set it up > * Kristi an also submit updates now > > * Design > * Postponed to next week > * '''ACTION''': Stathis to look into cost of printing for: > * Standard sized roller banners > * A1/A2/A4 sheets > > * Talk schedule > * In progress, no updates > > * Workshops > * Flatpak - attendance was low last few years > * Newcomer - could be better in hackfest days > * GStreamer/GTK/Rust - confirmed > * Design - in progress > * Gitlab integreation - in progress > * Docs - in progress > * Non-violent communication - Kristi is looking into this > * Imposter sindrome & unconcious bias - Jona Azizaj for 1:30-2h > > * Registration > * Kristi talked to Andrea, not feasable for it to do what we want it to > * We need to come up with a way to use a form in the end > > * Visa invitation letters - > https://gitlab.gnome.org/Teams/Events/GUADEC/GUADEC2019/issues/15 > * '''ACTION''': Stathis will follow up for more information on visa > invitations - > https://gitlab.gnome.org/Teams/Events/GUADEC/GUADEC2019/issues/15 > > * Food Catering > * University wants to know how to handle it > * We need to put together: number of meals per day and types of meals > * '''ACTION''': Vivia to confirm cost of meals to attendees > * '''ACTION''': Vivia to confirm when we need to pay > * Our requirements from the university: > * Can the catering company label the food in English with ingredients > and allergies > * Deadline for us telling the University the number/types of meals > * Can they provide vegan and gluten free meals (with proper > seperation) > > * Dates to remember from university - add these to gitlab as well > * University is closed for summer from 29th July to 18th August > * We need to make sure we get all the answers for everything > * Elections on 7th July so probably won't be able to get contact that > day > > * Sponsors > * '''ACTION''': Sebastian to talk to Molly about exact costs for > evening events and concrete options > > * Volunteers for during the conference > * '''ACTION''': Kat to move guadec-volunteers list to Discourse > * Need to make sure option is there during registration > > * Code of Conduct Incident Response training possibility from Sage Sharp > (via Federico) > * '''ACTION''': Vivia to ask Federico for more information on the > content of the incident response training from Sage, whether it's based on > US law or EU law and when it take place > * Vivia will CC the guadec-organizaton list when replying > > * Next meeting > * Have to have Caroline in the call > * Poll is already out > _______________________________________________ > guadec-list mailing list > [email protected] > https://mail.gnome.org/mailman/listinfo/guadec-list >
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