https://wiki.gnome.org/GUADEC/2019/Meetings/20190603
= Meeting minutes 2019-06-03 10:00 UTC = == Attending == * Kat * Kristi * Vivia * Stathis * Tom == Old action items == * '''ACTION:''' Kristi working on ideas for things to do in Thessaloniki (based on bid document) - Done * '''ACTION:''' Tom/Kat need to ensure that additional fields are in openevent - av can help us out, Tom to coordinate with av * '''ACTION:''' Tom/Kat to discuss alternatives for openevent as custom fields can't be added - no updates * '''ACTION:''' Kat and Caroline to work together on the badge design - Pending on a rough event outline * '''ACTION:''' Stathis to check about accommodation for Keynote speaker (where he'd like to stay, at a hotel or with everyone else) - prefers hotel - Stathis to confirm booking and share details with the speaker * '''ACTION:''' Stathis, Vivia: University contract - no update, Vivia followed up, will call/talk to a human * '''ACTION:''' Kat and Britt put together a plan for a photo policy and implementation of it - no update (no Britt in call) * '''ACTION:''' Kat follow up on privacy concerns over public speaker list on openevent - no updates * '''ACTION:''' Sponsorship: Kristi to talk to Molly. Either Molly will attend calls or send emails to the private guadec-organization list - Kristi will follow up with Molly * '''ACTION:''' Sebastian to publish old minutes on https://wiki.gnome.org/GUADEC/2019 and send emails - no updates, will pick up in the next dates * '''ACTION:''' Sebastian to get Kat photos of the auditorium/rooms for the photo policy (This may help - https://www.flickr.com/photos/128617711@N04/albums /72157648544597423 Tom) - no updates * '''ACTION:''' Kristi to talk to Neil about the potential keynote and update the team, also will reply to the person - no reply from Neil * '''ACTION:''' Kat to follow up with Meg about members of the papers team - no update * '''ACTION:''' Kristi to send Sebastian Molly's email address - done * '''ACTION:''' Kristi to follow up regarding sponsored dinners - in progress * '''ACTION:''' Kat to reach out about workshop ideas (Sebastian to do the GStreamer one) - Newcomer, Flatpack, Design, GitLab integration, XR design, Docs - in progress, XR and GStreamer confirmed * '''ACTION:''' Kristi will ask the university to email guadec-organization instead of emailing her directly - no update == Agenda == * Last week's action items * University to sponsor lanyards * Day trips and visiting Thessaloniki * New talk proposal submissions * Next meeting == Minutes == * University to sponsor lanyards * University have a sponsor who would like to pay for lanyards * Need to discuss with Molly because of the disparity in the cost of sponsorship vs. exposure compared to other sponsors * '''ACTION:''' Stathis to ask the University exactly what the sponsor (and who they are) wants printed on the lanyards * Day trips and visiting Thessaloniki * Email sent to guadec-organization, * Someone local will help with suggestions for vegan and vegetarian options * €100 is too expensive for maany attendees, but the cheaper options look great * Maybe look at a beach trip with free stuff to do around a location (like a beach bar) * '''ACTION:''' Kristi to send an email to university with our feedback on day trips * New talk proposal submissions * Not possible, paper submissions closed * Accommodation * '''ACTION:''' Stathis will visit the hostel tomorrow to figure out what's happening * Website * '''ACTION:''' Kat to send an email asking for help with updating and putting information on there * Design * We need to start thinking about signage, banners, etc. * Next meeting * Add "Diversity and inclusion activities" to the agenda * '''ACTION:''' Kristi will send out poll today
signature.asc
Description: This is a digitally signed message part
_______________________________________________ guadec-list mailing list [email protected] https://mail.gnome.org/mailman/listinfo/guadec-list
