dabbott 14/08/17 20:06:39 Added: meeting-08-17.log Log: meeting log for Aug AGM of the Gentoo Foundation
Revision Changes Path 1.1 xml/htdocs/foundation/en/minutes/2014/meeting-08-17.log file : http://sources.gentoo.org/viewvc.cgi/gentoo/xml/htdocs/foundation/en/minutes/2014/meeting-08-17.log?rev=1.1&view=markup plain: http://sources.gentoo.org/viewvc.cgi/gentoo/xml/htdocs/foundation/en/minutes/2014/meeting-08-17.log?rev=1.1&content-type=text/plain Index: meeting-08-17.log =================================================================== Aug 17 15:09:40 * quantumsummers calls the meeting to begin Aug 17 15:10:30 <quantumsummers> Hear ye, hear ye, the Gentoo Foundation Inc's Annual General Meeting is now in session Aug 17 15:10:38 <Betelgeuse> I don't think the AGM cares about trustee quorum Aug 17 15:10:52 <quantumsummers> Roll Call (Alec will be joining shortly) Aug 17 15:10:59 <dabbott> here Aug 17 15:11:09 <Betelgeuse> here Aug 17 15:11:14 <quantumsummers> here Aug 17 15:11:25 <quantumsummers> and I have confirmation that antarus will join shortly Aug 17 15:11:37 <quantumsummers> #2: Who is logging? Aug 17 15:11:46 Usage: ME <action>, sends the action to the current channel (actions are written in the 3rd person, like /me jumps) Aug 17 15:11:54 <quantumsummers> dabbott: do you mind managing logs? Aug 17 15:11:57 * dabbott logging Aug 17 15:12:02 * ChanServ gives voice to antarus Aug 17 15:12:14 <dabbott> hi antarus welcome :) Aug 17 15:12:17 <quantumsummers> hello antarus Aug 17 15:12:20 <quantumsummers> thanks dabbott Aug 17 15:12:26 <antarus> really need to post these to nfp ;p Aug 17 15:12:49 <quantumsummers> First order of business: please review the President's Report here: http://dev.gentoo.org/~neddyseagoon/PresidentsReport_2014.xml Aug 17 15:12:56 <quantumsummers> antarus: that suggestion is noted Aug 17 15:12:56 <dabbott> antarus: sounds like your first job Aug 17 15:13:29 <quantumsummers> antarus: it is the same every month, 3rd Sunday 1900UTC Aug 17 15:13:45 <quantumsummers> Motion to accept the President's Report Aug 17 15:13:58 <dabbott> seconded Aug 17 15:14:04 <Betelgeuse> I am confused Aug 17 15:14:08 <Betelgeuse> Are we having the AGM? Aug 17 15:14:16 <quantumsummers> Betelgeuse: yes Aug 17 15:14:21 <quantumsummers> this is the AGM Aug 17 15:14:27 <Betelgeuse> quantumsummers: then we should see who Foundation members are present Aug 17 15:14:40 <Betelgeuse> before other business Aug 17 15:15:00 <quantumsummers> Betelgeuse: let's take care of the reports first Aug 17 15:15:23 <antarus> the end of the report is weird Aug 17 15:15:36 <antarus> 'compared to other businesses we had a great year' Aug 17 15:15:41 <antarus> why would we write that Aug 17 15:15:45 <quantumsummers> no idea Aug 17 15:15:53 <Betelgeuse> quantumsummers: In AGM it would be a quorum of members that vote Aug 17 15:15:54 <quantumsummers> Roy likes to think of the Foundation in business terms Aug 17 15:16:06 <Betelgeuse> quantumsummers: So how can you have a motion if we don't know whether there's a quorum? Aug 17 15:16:15 <antarus> quantumsummers: I'm just unsure which other businesses we are comparing against ;) Aug 17 15:16:47 <quantumsummers> Betelgeuse: I really don't know what you mean here. I am following protocol for all the previous years that I have been on the board. Aug 17 15:17:00 <quantumsummers> We do not define a quorum of members, Aug 17 15:17:30 <quantumsummers> as far a quorum for the board, we have one. Aug 17 15:17:30 <dabbott> Betelgeuse: I think its because we meet on irc so not like a meeting in person Aug 17 15:18:00 <Betelgeuse> quantumsummers: section 3.9 of bylaws Aug 17 15:19:07 <Betelgeuse> I am trying to relate this to Finnish AGM general practises but can't really follow Aug 17 15:19:26 <Betelgeuse> The boards have little to do in AGMs Aug 17 15:19:57 <quantumsummers> ah, ok I see what you are talking about Aug 17 15:20:38 <Betelgeuse> I would assume an AGM starts with a rollcall of members Aug 17 15:20:54 <Betelgeuse> and then see if we have quorum of members Aug 17 15:21:33 <Betelgeuse> plus we should state for the record whether section 3.2 was followed Aug 17 15:21:48 <Betelgeuse> sorry 3.4 Aug 17 15:23:11 <dabbott> we talked about this before, the lines get blurred because of the fact we don't have a real meeting in person, this has confused me also Aug 17 15:23:40 <quantumsummers> so, typically in Gentoo AGM we simply present the reports, the board votes to accept, then we open the floor. Aug 17 15:24:19 <quantumsummers> perhaps we should amend the bylaws a bit to reflect the current precedent Aug 17 15:25:07 <Betelgeuse> dabbott: There are Finnish non profits that use IRC for their AGMs Aug 17 15:25:17 <dabbott> I wasn't here when the bylaws were put together, but looks to me they were taken from another source as a guide and then they tried to adopt Aug 17 15:25:38 <Betelgeuse> quantumsummers: but if we had a quorum of members, wouldn't the members be the ones voting? Aug 17 15:26:08 <antarus> can we just take attendance and move on? Aug 17 15:26:24 <Betelgeuse> quantumsummers: what you are describing is no different from a trustee meeting Aug 17 15:26:52 <quantumsummers> indeed, that is what is has looked like in the past Aug 17 15:27:21 <quantumsummers> have you, as a foundation member, ever attended an AGM? Aug 17 15:28:06 <quantumsummers> there are 11 +v in here besides the trustees Aug 17 15:28:30 <quantumsummers> our meetings are never well attended Aug 17 15:29:24 <Betelgeuse> quantumsummers: I am just lawyering here to follow steps Aug 17 15:29:46 <antarus> just take roll, why are we even arguing about this Aug 17 15:29:49 <antarus> it takes like 2 seconds Aug 17 15:29:51 <dabbott> 11 in attendance and 83 members Aug 17 15:30:22 <quantumsummers> Member Roll Call - all members please state that you are present Aug 17 15:30:41 <quantumsummers> as a member, I am present Aug 17 15:30:48 <dabbott> here Aug 17 15:30:49 <Betelgeuse> here Aug 17 15:30:56 <antarus> here Aug 17 15:31:43 <quantumsummers> waiting 30 more seconds for any stragglers Aug 17 15:32:39 <quantumsummers> last call for roll Aug 17 15:32:49 <quantumsummers> ok then. Aug 17 15:33:02 <quantumsummers> we do not have a member quorum Aug 17 15:33:22 <Betelgeuse> ok, thanks Aug 17 15:33:26 <quantumsummers> luckily for us, we have no special business outside of the following: Aug 17 15:33:37 <quantumsummers> 1) welcome new board member Alec Warner (antarus) Aug 17 15:33:59 <antarus> yay! Aug 17 15:34:00 <quantumsummers> 2) Review and vote on the acceptance of the reports from Roy and David Aug 17 15:34:19 <quantumsummers> thanks for joining the board antarus, may your tenure be fruitful Aug 17 15:34:37 <quantumsummers> we all appreciate you joining Aug 17 15:34:39 <antarus> fruit is delicious Aug 17 15:34:45 <dabbott> yes thanks alec Aug 17 15:35:05 <antarus> as an aside, I am not doing much irc these days; so email / phone is best for getting a hold of me Aug 17 15:35:09 <antarus> as quantumsummers did earlier ;) Aug 17 15:35:30 <quantumsummers> I will also note for the record, that David Abbott has stepped down from the board, but has agreed to remain on as an officer, Secretary. Aug 17 15:35:55 <quantumsummers> so, many thanks to David for offering his time and expertise as Secretary Aug 17 15:36:32 <antarus> indeed, thanks David Aug 17 15:36:49 <dabbott> np Aug 17 15:37:19 <Betelgeuse> thanks Aug 17 15:38:02 <quantumsummers> I would like to bring the President's Report up for a vote now, shall I proceed? Aug 17 15:38:28 <dabbott> yes Aug 17 15:38:31 <quantumsummers> alternatively, if anyone would like Roy to make any changes prior to acceptance, we can vote via mail after the respective changes have been made Aug 17 15:38:46 <quantumsummers> similarly for the Secretary's Report Aug 17 15:39:02 <quantumsummers> we will be voting via email for the Treasurer's Report Aug 17 15:39:22 <antarus> I'm not sure I care enough about the closing remarks to delay it ;p Aug 17 15:39:34 <quantumsummers> antarus: please decide Aug 17 15:39:39 <quantumsummers> if you care enough :D Aug 17 15:39:49 <quantumsummers> since you're not sure Aug 17 15:40:05 <antarus> we can proceed Aug 17 15:40:10 <quantumsummers> very well. Aug 17 15:40:37 <quantumsummers> The motion to accept the President's Report was seconded earlier. Please vote: Aug 17 15:40:42 <quantumsummers> aye Aug 17 15:40:54 <dabbott> aye Aug 17 15:40:56 <Betelgeuse> aye Aug 17 15:41:23 <antarus> aye Aug 17 15:41:28 <quantumsummers> the motion is carried Aug 17 15:41:43 <quantumsummers> New motion: Accept the Secretary's Report Aug 17 15:43:08 <dabbott> well im not on the board so I cannot second Aug 17 15:43:16 <quantumsummers> anyone care to second this motion? Alternatively shall we table the motion with requests for edits? Aug 17 15:43:47 <Betelgeuse> seconded Aug 17 15:43:52 <quantumsummers> thanks Betelgeuse Aug 17 15:44:08 <quantumsummers> Please vote to accept the Secretary's Report as it stands: Aug 17 15:44:14 <quantumsummers> aye Aug 17 15:44:17 <Betelgeuse> aye Aug 17 15:44:21 <antarus> aye Aug 17 15:44:33 <quantumsummers> the motion is carried Aug 17 15:45:03 <quantumsummers> As previously stated, with apologies, the Treasurer's Report is not complete. Targetting this coming week for a complete draft. Aug 17 15:45:40 <quantumsummers> Next up. Date of next meeting: It looks like September 21st, 2014 1900UTC. Aug 17 15:46:02 <quantumsummers> I note that the table in the meeting agenda shows the 17th, which is a Wednesday Aug 17 15:46:35 <quantumsummers> everyone OK with 2014-09-21-1900UTC ? Aug 17 15:46:39 <dabbott> thats correct Aug 17 15:47:20 <quantumsummers> ok, date of next meeting is set 2014-09-21-1900UTC Aug 17 15:47:37 <quantumsummers> I call for Any Other Business from the board or officers Aug 17 15:48:33 <quantumsummers> If no other business from the board or officers, I shall move to the cleanup section, which shall be followed by Open Floor. Aug 17 15:48:39 <quantumsummers> last chance ... Aug 17 15:48:52 <quantumsummers> Ok, Responsibilities: Aug 17 15:48:55 <dabbott> I will do the log minutes and motions Aug 17 15:49:19 <quantumsummers> Thank you dabbott. There are no emails to send. Aug 17 15:50:15 <quantumsummers> I hereby open the floor to any member or attendee for other business Aug 17 15:50:52 <quantumsummers> please bring forth any topic you may have Aug 17 15:51:01 <quantumsummers> don't be shy Aug 17 15:51:27 <quantumsummers> you have one more minute to bring business before the board please Aug 17 15:52:29 <quantumsummers> As there is no member or attendee business, I officially close this year's Annual General Meeting. Thank you all for attending. May the source be with you. Aug 17 15:52:36 * quantumsummers bangs the gavel to close the meeting
