Hi, As noted here [2] the board report should not be the sole responsibility of the chair to put together.
Here's what is roughly needed for each board report. After the board meeting: - Update podlings.xml to mark podling that did not report, ones whose report was missing but reported and podlings at the end of their monthly reporting period - assign podling shepherds using assign_shepherds.py - run clutch script (./clutch2.sh) and generate report template(clutch2report.py) - Update wiki report page to have correct podling listed (may need to remove graduated and retired podlings and add new podlings) - Add any new PPMCs to the wiki so they can edit their report - Send out email containing list of podlings to report and dates During the month: - Send out 2 or 3 reminders using report_reminders.py Before the report is due: - Write a summary of what has happened on the mailing list with anything of interest - List all releases made during the month / check if incubator votes match with what’s in the release area - List who been added/removed to IPMC during the month - Check that PPMC members have been added correctly - Remove the non-reporting podlings sections from the report and note them as not reporting - Note any podlings that didn’t get mentor sign off - Reflow the report and fix the report formatting including remove text prompts for mentor activity and branding questions - Lock the wiki page so it can’t be edited - Send email to this list for review - Submit the report to the board If anyone would like to do any of these tasks just ask. If you need more detail on how to do them just ask. The report run book report_reminders.py and these pages [1][2] can also help. If no one volunteers then I’ll do them. I’ll also check the report’s format and details if we do get volunteers. One thing it might be useful to look into is to see if we can automate sending out the reminders each month rather than having it as a manual task. To help manage who does what I’ve created a page here [3] just put your name next to something if you want to do it. If you need help with anything just ask. 1. https://cwiki.apache.org/confluence/display/INCUBATOR 2. https://incubator.apache.org/guides/chair.html#board_report 3. https://cwiki.apache.org/confluence/display/INCUBATOR/October+2022+Incubator+Report+Tasks -- Best wishes！ CalvinKirs --------------------------------------------------------------------- To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
