Hi,

> I searched incubator.a.o and could not find any comparable documentation
> that is step-by-step with example template emails.  

See:
http://incubator.apache.org/guides/ppmc.html#adding_new_committers

(Which points to other ASF documentation)

> Because it has been over 24 hours since our candidate replied and it still
> does not show up in our private@ mail list. If our mentors have the
> responsibility to moderate the private list, why is it that none of our 5
> mentors have not forwarded it?

PPMC members can be moderators for that list as well, I would suggest you add 
some to moderate that list. If your mentors are not being active then find out 
why they are not being so, it may be that your project needs a new mentor or 
two.


> I recognize that these templates can be changed by the user.  But you are
> missing my point.  Why start with a recommendation that is ill-advised to
> start with?

Many project don’t operate that they, and any commit can be easily reverted so 
many project don’t see that advice as ill advised.

> I am a bit puzzled why you are pushing back so hard on my recommendations.
> I am a great fan of the ASF and I just want to improve the documentation
> and make it better!

Pull request and patches are welcome but just consider that not all projects 
operate in exactly the same way.

Thanks,
Justin
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