This is an automated email from the ASF dual-hosted git repository.
mbrohl pushed a commit to branch trunk
in repository https://gitbox.apache.org/repos/asf/ofbiz-framework.git
commit 2cd22bbcc6b8aefd902322905191524ebd959cfc
Author: holivier <holiv...@apache.org>
AuthorDate: Wed Feb 5 19:06:58 2020 +0100
Documented: Global GL Setting Help Docbook file migration to asciidoc
format
(OFBIZ-10297)
All the new files are now included in the Global Gl Setting
documentation presentation, each of the three Help file are included in
the concerning sub-chapter.
---
.../helpdata/HELP_ACCOUNTING_AssignGlAccount.xml | 32 ------
.../data/helpdata/HELP_ACCOUNTING_CostCenters.xml | 22 ----
.../helpdata/HELP_ACCOUNTING_EditCostCalcs.xml | 22 ----
.../HELP_ACCOUNTING_EditCustomTimePeriod.xml | 22 ----
.../HELP_ACCOUNTING_EditGlAccountCategory.xml | 22 ----
...HELP_ACCOUNTING_EditGlAccountCategoryMember.xml | 22 ----
.../HELP_ACCOUNTING_EditInvoiceItemType.xml | 22 ----
.../HELP_ACCOUNTING_EditPaymentMethodType.xml | 22 ----
.../HELP_ACCOUNTING_FindGlAccountCategory.xml | 22 ----
.../HELP_ACCOUNTING_FindGlobalGlAccount.xml | 31 ------
.../helpdata/HELP_ACCOUNTING_GlAccountNavigate.xml | 71 -------------
.../helpdata/HELP_ACCOUNTING_ViewFXConversions.xml | 45 --------
.../helpdata/HELP_ACCOUNTING_ViewRateAmounts.xml | 22 ----
.../HELP_ACCOUNTING_global_gl_settings.xml | 46 ---------
.../asciidoc/_include/HELP_AssignGlAccount.adoc | 32 ++++++
.../asciidoc/_include/HELP_GlAccountNavigate.adoc | 77 ++++++++++++++
.../asciidoc/_include/HELP_ViewFXConversions.adoc | 44 ++++++++
.../asciidoc/_include/acc-global-settings.adoc | 113 +++++++++++----------
18 files changed, 214 insertions(+), 475 deletions(-)
diff --git
a/applications/accounting/data/helpdata/HELP_ACCOUNTING_AssignGlAccount.xml
b/applications/accounting/data/helpdata/HELP_ACCOUNTING_AssignGlAccount.xml
deleted file mode 100644
index d0a932a..0000000
--- a/applications/accounting/data/helpdata/HELP_ACCOUNTING_AssignGlAccount.xml
+++ /dev/null
@@ -1,32 +0,0 @@
-<?xml version="1.0" encoding="UTF-8"?>
-<!--
-Licensed to the Apache Software Foundation (ASF) under one or more
-contributor license agreements. See the NOTICE file distributed with
-this work for additional information regarding copyright ownership.
-The ASF licenses this file to you under the Apache License, Version
-2.0 (the "License"); you may not use this file except in compliance
-with the License. You may obtain a copy of the License at
-http://www.apache.org/licenses/LICENSE-2.0 Unless required by
-applicable law or agreed to in writing, software distributed under the
-License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
-CONDITIONS OF ANY KIND, either express or implied. See the License for
-the specific language governing permissions and limitations under the
-License.
--->
-<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance";
- version="5.0" xmlns:xl="http://www.w3.org/1999/xlink";
xmlns:xi="http://www.w3.org/2001/XInclude";
- xsi:schemaLocation="http://docbook.org/ns/docbook
../../../content/dtd/docbook.xsd"
- xmlns="http://docbook.org/ns/docbook";>
- <title>The Assign GL Account help screen</title>
- <para>The chart of accounts for the default organisation is built up by
selecting or 'assigning' accounts that you want to use from the global chart of
accounts master template. This means that if you want to create a new account
then it needs to be created in the global chart of accounts before it can be
assigned to be used. </para>
- <section>
- <title>How do I assign a GL account?</title>
- <orderedlist>
- <listitem><para>Click on the 'Assign GL Account' tab</para></listitem>
- <listitem><para>Use the drop down box to select the 'GL Account Id' to
required</para></listitem>
- <listitem><para>Use the drop down box to select the 'Party Id' to assign
the GL Account to (NOTE: Only parties that have been setup under 'Organization
GL Settings' will be displayed)</para></listitem>
- <listitem><para>Press the 'Create Assignment' button</para></listitem>
- </orderedlist>
- <para>NOTE: All assignments for a party can be viewed under 'Organization
GL Settings / Setup / Chart of Accounts' for the party required.</para>
- </section>
-</section>
diff --git
a/applications/accounting/data/helpdata/HELP_ACCOUNTING_CostCenters.xml
b/applications/accounting/data/helpdata/HELP_ACCOUNTING_CostCenters.xml
deleted file mode 100644
index 9f25923..0000000
--- a/applications/accounting/data/helpdata/HELP_ACCOUNTING_CostCenters.xml
+++ /dev/null
@@ -1,22 +0,0 @@
-<?xml version="1.0" encoding="UTF-8"?>
-<!--
-Licensed to the Apache Software Foundation (ASF) under one or more
-contributor license agreements. See the NOTICE file distributed with
-this work for additional information regarding copyright ownership.
-The ASF licenses this file to you under the Apache License, Version
-2.0 (the "License"); you may not use this file except in compliance
-with the License. You may obtain a copy of the License at
-http://www.apache.org/licenses/LICENSE-2.0 Unless required by
-applicable law or agreed to in writing, software distributed under the
-License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
-CONDITIONS OF ANY KIND, either express or implied. See the License for
-the specific language governing permissions and limitations under the
-License.
--->
-<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance";
- version="5.0" xmlns:xl="http://www.w3.org/1999/xlink";
xmlns:xi="http://www.w3.org/2001/XInclude";
- xsi:schemaLocation="http://docbook.org/ns/docbook
../../../content/dtd/docbook.xsd"
- xmlns="http://docbook.org/ns/docbook";>
- <title>The Cost Centers help screen</title>
- <para></para>
-</section>
diff --git
a/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditCostCalcs.xml
b/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditCostCalcs.xml
deleted file mode 100644
index 05d4842..0000000
--- a/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditCostCalcs.xml
+++ /dev/null
@@ -1,22 +0,0 @@
-<?xml version="1.0" encoding="UTF-8"?>
-<!--
-Licensed to the Apache Software Foundation (ASF) under one or more
-contributor license agreements. See the NOTICE file distributed with
-this work for additional information regarding copyright ownership.
-The ASF licenses this file to you under the Apache License, Version
-2.0 (the "License"); you may not use this file except in compliance
-with the License. You may obtain a copy of the License at
-http://www.apache.org/licenses/LICENSE-2.0 Unless required by
-applicable law or agreed to in writing, software distributed under the
-License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
-CONDITIONS OF ANY KIND, either express or implied. See the License for
-the specific language governing permissions and limitations under the
-License.
--->
-<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance";
- version="5.0" xmlns:xl="http://www.w3.org/1999/xlink";
xmlns:xi="http://www.w3.org/2001/XInclude";
- xsi:schemaLocation="http://docbook.org/ns/docbook
../../../content/dtd/docbook.xsd"
- xmlns="http://docbook.org/ns/docbook";>
- <title>The Edit Cost Calculations help screen</title>
- <para></para>
-</section>
diff --git
a/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditCustomTimePeriod.xml
b/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditCustomTimePeriod.xml
deleted file mode 100644
index e919e98..0000000
---
a/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditCustomTimePeriod.xml
+++ /dev/null
@@ -1,22 +0,0 @@
-<?xml version="1.0" encoding="UTF-8"?>
-<!--
-Licensed to the Apache Software Foundation (ASF) under one or more
-contributor license agreements. See the NOTICE file distributed with
-this work for additional information regarding copyright ownership.
-The ASF licenses this file to you under the Apache License, Version
-2.0 (the "License"); you may not use this file except in compliance
-with the License. You may obtain a copy of the License at
-http://www.apache.org/licenses/LICENSE-2.0 Unless required by
-applicable law or agreed to in writing, software distributed under the
-License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
-CONDITIONS OF ANY KIND, either express or implied. See the License for
-the specific language governing permissions and limitations under the
-License.
--->
-<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance";
- version="5.0" xmlns:xl="http://www.w3.org/1999/xlink";
xmlns:xi="http://www.w3.org/2001/XInclude";
- xsi:schemaLocation="http://docbook.org/ns/docbook
../../../content/dtd/docbook.xsd"
- xmlns="http://docbook.org/ns/docbook";>
- <title>The Edit Custom Time Period help screen</title>
- <para></para>
-</section>
diff --git
a/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditGlAccountCategory.xml
b/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditGlAccountCategory.xml
deleted file mode 100644
index 1f8ad85..0000000
---
a/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditGlAccountCategory.xml
+++ /dev/null
@@ -1,22 +0,0 @@
-<?xml version="1.0" encoding="UTF-8"?>
-<!--
-Licensed to the Apache Software Foundation (ASF) under one or more
-contributor license agreements. See the NOTICE file distributed with
-this work for additional information regarding copyright ownership.
-The ASF licenses this file to you under the Apache License, Version
-2.0 (the "License"); you may not use this file except in compliance
-with the License. You may obtain a copy of the License at
-http://www.apache.org/licenses/LICENSE-2.0 Unless required by
-applicable law or agreed to in writing, software distributed under the
-License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
-CONDITIONS OF ANY KIND, either express or implied. See the License for
-the specific language governing permissions and limitations under the
-License.
--->
-<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance";
- version="5.0" xmlns:xl="http://www.w3.org/1999/xlink";
xmlns:xi="http://www.w3.org/2001/XInclude";
- xsi:schemaLocation="http://docbook.org/ns/docbook
../../../content/dtd/docbook.xsd"
- xmlns="http://docbook.org/ns/docbook";>
- <title>The Edit GL Account Category help screen</title>
- <para></para>
-</section>
diff --git
a/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditGlAccountCategoryMember.xml
b/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditGlAccountCategoryMember.xml
deleted file mode 100644
index a78bf15..0000000
---
a/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditGlAccountCategoryMember.xml
+++ /dev/null
@@ -1,22 +0,0 @@
-<?xml version="1.0" encoding="UTF-8"?>
-<!--
-Licensed to the Apache Software Foundation (ASF) under one or more
-contributor license agreements. See the NOTICE file distributed with
-this work for additional information regarding copyright ownership.
-The ASF licenses this file to you under the Apache License, Version
-2.0 (the "License"); you may not use this file except in compliance
-with the License. You may obtain a copy of the License at
-http://www.apache.org/licenses/LICENSE-2.0 Unless required by
-applicable law or agreed to in writing, software distributed under the
-License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
-CONDITIONS OF ANY KIND, either express or implied. See the License for
-the specific language governing permissions and limitations under the
-License.
--->
-<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance";
- version="5.0" xmlns:xl="http://www.w3.org/1999/xlink";
xmlns:xi="http://www.w3.org/2001/XInclude";
- xsi:schemaLocation="http://docbook.org/ns/docbook
../../../content/dtd/docbook.xsd"
- xmlns="http://docbook.org/ns/docbook";>
- <title>The Edit GL Category Member help screen</title>
- <para></para>
-</section>
diff --git
a/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditInvoiceItemType.xml
b/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditInvoiceItemType.xml
deleted file mode 100644
index b125f6b..0000000
---
a/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditInvoiceItemType.xml
+++ /dev/null
@@ -1,22 +0,0 @@
-<?xml version="1.0" encoding="UTF-8"?>
-<!--
-Licensed to the Apache Software Foundation (ASF) under one or more
-contributor license agreements. See the NOTICE file distributed with
-this work for additional information regarding copyright ownership.
-The ASF licenses this file to you under the Apache License, Version
-2.0 (the "License"); you may not use this file except in compliance
-with the License. You may obtain a copy of the License at
-http://www.apache.org/licenses/LICENSE-2.0 Unless required by
-applicable law or agreed to in writing, software distributed under the
-License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
-CONDITIONS OF ANY KIND, either express or implied. See the License for
-the specific language governing permissions and limitations under the
-License.
--->
-<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance";
- version="5.0" xmlns:xl="http://www.w3.org/1999/xlink";
xmlns:xi="http://www.w3.org/2001/XInclude";
- xsi:schemaLocation="http://docbook.org/ns/docbook
../../../content/dtd/docbook.xsd"
- xmlns="http://docbook.org/ns/docbook";>
- <title>The Edit Invoice Item Type help screen</title>
- <para></para>
-</section>
diff --git
a/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditPaymentMethodType.xml
b/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditPaymentMethodType.xml
deleted file mode 100644
index d1ba35f..0000000
---
a/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditPaymentMethodType.xml
+++ /dev/null
@@ -1,22 +0,0 @@
-<?xml version="1.0" encoding="UTF-8"?>
-<!--
-Licensed to the Apache Software Foundation (ASF) under one or more
-contributor license agreements. See the NOTICE file distributed with
-this work for additional information regarding copyright ownership.
-The ASF licenses this file to you under the Apache License, Version
-2.0 (the "License"); you may not use this file except in compliance
-with the License. You may obtain a copy of the License at
-http://www.apache.org/licenses/LICENSE-2.0 Unless required by
-applicable law or agreed to in writing, software distributed under the
-License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
-CONDITIONS OF ANY KIND, either express or implied. See the License for
-the specific language governing permissions and limitations under the
-License.
--->
-<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance";
- version="5.0" xmlns:xl="http://www.w3.org/1999/xlink";
xmlns:xi="http://www.w3.org/2001/XInclude";
- xsi:schemaLocation="http://docbook.org/ns/docbook
../../../content/dtd/docbook.xsd"
- xmlns="http://docbook.org/ns/docbook";>
- <title>The Edit Payment Method Type help screen</title>
- <para></para>
-</section>
diff --git
a/applications/accounting/data/helpdata/HELP_ACCOUNTING_FindGlAccountCategory.xml
b/applications/accounting/data/helpdata/HELP_ACCOUNTING_FindGlAccountCategory.xml
deleted file mode 100644
index c8f938d..0000000
---
a/applications/accounting/data/helpdata/HELP_ACCOUNTING_FindGlAccountCategory.xml
+++ /dev/null
@@ -1,22 +0,0 @@
-<?xml version="1.0" encoding="UTF-8"?>
-<!--
-Licensed to the Apache Software Foundation (ASF) under one or more
-contributor license agreements. See the NOTICE file distributed with
-this work for additional information regarding copyright ownership.
-The ASF licenses this file to you under the Apache License, Version
-2.0 (the "License"); you may not use this file except in compliance
-with the License. You may obtain a copy of the License at
-http://www.apache.org/licenses/LICENSE-2.0 Unless required by
-applicable law or agreed to in writing, software distributed under the
-License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
-CONDITIONS OF ANY KIND, either express or implied. See the License for
-the specific language governing permissions and limitations under the
-License.
--->
-<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance";
- version="5.0" xmlns:xl="http://www.w3.org/1999/xlink";
xmlns:xi="http://www.w3.org/2001/XInclude";
- xsi:schemaLocation="http://docbook.org/ns/docbook
../../../content/dtd/docbook.xsd"
- xmlns="http://docbook.org/ns/docbook";>
- <title>The Find GL Account Category help screen</title>
- <para></para>
-</section>
diff --git
a/applications/accounting/data/helpdata/HELP_ACCOUNTING_FindGlobalGlAccount.xml
b/applications/accounting/data/helpdata/HELP_ACCOUNTING_FindGlobalGlAccount.xml
deleted file mode 100644
index 64f5f5d..0000000
---
a/applications/accounting/data/helpdata/HELP_ACCOUNTING_FindGlobalGlAccount.xml
+++ /dev/null
@@ -1,31 +0,0 @@
-<?xml version="1.0" encoding="UTF-8"?>
-<!--
-Licensed to the Apache Software Foundation (ASF) under one or more
-contributor license agreements. See the NOTICE file distributed with
-this work for additional information regarding copyright ownership.
-The ASF licenses this file to you under the Apache License, Version
-2.0 (the "License"); you may not use this file except in compliance
-with the License. You may obtain a copy of the License at
-http://www.apache.org/licenses/LICENSE-2.0 Unless required by
-applicable law or agreed to in writing, software distributed under the
-License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
-CONDITIONS OF ANY KIND, either express or implied. See the License for
-the specific language governing permissions and limitations under the
-License.
--->
-<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance";
- version="5.0" xmlns:xl="http://www.w3.org/1999/xlink";
xmlns:xi="http://www.w3.org/2001/XInclude";
- xsi:schemaLocation="http://docbook.org/ns/docbook
../../../content/dtd/docbook.xsd"
- xmlns="http://docbook.org/ns/docbook";>
- <title>The Find Global GL Account help screen</title>
- <para> The default screen for the Global GL Settings tab is 'List
Accounts'. If the demo data has been loaded then the default screen displays a
list of the general ledger accounts that form the Global Chart of Accounts
template. Each general ledger account must exist in the global template before
it can be assigned to an organisation (eg Company) for transaction and
reporting use.</para>
- <para>It is used to view or edit the details of the general ledger
accounts in the global template and there are options to print or export the
account details.</para>
- <section>
- <title>How do I view details for an account?</title>
- <orderedlist>
- <listitem><para>Locate the account required</para></listitem>
- <listitem><para>Click on account id</para></listitem>
- <listitem><para>The account details will be displayed</para></listitem>
- </orderedlist>
- </section>
-</section>
diff --git
a/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountNavigate.xml
b/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountNavigate.xml
deleted file mode 100644
index 5abd276..0000000
---
a/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountNavigate.xml
+++ /dev/null
@@ -1,71 +0,0 @@
-<?xml version="1.0" encoding="UTF-8"?>
-<!--
-Licensed to the Apache Software Foundation (ASF) under one or more
-contributor license agreements. See the NOTICE file distributed with
-this work for additional information regarding copyright ownership.
-The ASF licenses this file to you under the Apache License, Version
-2.0 (the "License"); you may not use this file except in compliance
-with the License. You may obtain a copy of the License at
-http://www.apache.org/licenses/LICENSE-2.0 Unless required by
-applicable law or agreed to in writing, software distributed under the
-License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
-CONDITIONS OF ANY KIND, either express or implied. See the License for
-the specific language governing permissions and limitations under the
-License.
--->
-<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance";
- version="5.0" xmlns:xl="http://www.w3.org/1999/xlink";
xmlns:xi="http://www.w3.org/2001/XInclude";
- xsi:schemaLocation="http://docbook.org/ns/docbook
../../../content/dtd/docbook.xsd"
- xmlns="http://docbook.org/ns/docbook";>
- <title>The Navigate GL Accounts help screen</title>
- <para>This screen is split into two areas:</para>
- <itemizedlist>
- <listitem><para>one for navigating the general ledger accounts in the
global template and;</para></listitem>
- <listitem><para>the other for adding or editing the details of an
account</para></listitem>
- </itemizedlist>
- <para>This screen can also be used as follows:</para>
- <itemizedlist>
- <listitem><para>To locate a particular account</para></listitem>
- <listitem><para>To view the chart of account structure or
hierarchy</para></listitem>
- <listitem><para>To update the details of an existing
account</para></listitem>
- <listitem><para>To add a new account to the chart of accounts
template</para></listitem>
- </itemizedlist>
- <para>NOTE: When adding or creating an account it is important to
understand the fields used in the chart of accounts hierarchy. The following
list tries to define these.</para>
- <itemizedlist>
- <listitem><para>GL Account Id: A unique identifier used to identify the
account. (NOTE: If using the demo data chart of accounts template then keep any
new accounts within the same structure)</para></listitem>
- <listitem><para>GL Account Type Id: This appears to be a way of
translating a business transaction into an accounting transaction (NOTE: In
'Organization GL Settings / Setup / GL Account Type Defaults' it is the GL
Account Id that is used to specify which GL account that particular type of
transaction will post to such as Accounts Payable, Accounts Receivable etc.
When a payment is created thne based on the type of payment made such as
'Customer Deposit' then it will translate to a G [...]
- <listitem><para>GL Account Class Id: This appears to be a classification
system and hierarchy for reporting purposes.</para></listitem>
- <listitem><para>GL Resource Type Id: This appears to be a way of
specifying the type of account possibly for reporting (eg Services, Finished
Goods, Labour, etc)</para></listitem>
- <listitem><para>GL Xbrl Class Id: This appears to be indicate the which
accounting standards are used. Current examples are as US Generally Accepted
Accounting Principles (US GAAP) or International Accounting Standards (IAS)
</para></listitem>
- <listitem><para>Parent GL Account Id: The GL Account of an account that is
the next level up in the chart of account hierarchy</para></listitem>
- <listitem><para>Account Code: This is the same as the GL Accound Id...not
sure why???</para></listitem>
- <listitem><para>Account Name: The name or description of the
account</para></listitem>
- <listitem><para>Description: A further or long description of the account
or the details it will contain</para></listitem>
- <listitem><para>Product Id: This may be for specifying that only details
for a specific product can be posted to this account...Needs To be
verified...</para></listitem>
- <listitem><para>Posted Balance: For the Global Template this cannot be
updated and is zero</para></listitem>
- </itemizedlist>
- <section>
- <title>How do I add a new GL account?</title>
- <orderedlist>
- <listitem><para>Click on the 'Navigate Accounts' tab</para></listitem>
- <listitem><para>The default display will be to add a new
account</para></listitem>
- <listitem><para>Enter the 'GL Account Id' for the new account (NOTE:This
must be entered)</para></listitem>
- <listitem><para>Enter the 'GL Account Type' for the new
account</para></listitem>
- <listitem><para>Enter the 'GL Account Class Id' for the new
account</para></listitem>
- <listitem><para>Enter the 'GL Resource Type Id' for the new
account</para></listitem>
- <listitem><para>Enter the 'Parent GL Account Id' if
required</para></listitem>
- <listitem><para>Enter the 'Account Code' for the new account (NOTE: This
should be the same as the GL Account Id)</para></listitem>
- <listitem><para>Enter the 'Account Name' for the new
account</para></listitem>
- <listitem><para>Press the 'Add' button</para></listitem>
- </orderedlist>
- </section>
- <section>
- <title>How do I update an existing GL account?</title>
- <orderedlist>
- <listitem><para>Use the 'Navigate Accounts' window to find the account
required</para></listitem>
- <listitem><para>Click on the Account Id and the details will be displayed
in the lower part of the screen</para></listitem>
- <listitem><para>Update the details required</para></listitem>
- <listitem><para>Press the 'Update' button</para></listitem>
- </orderedlist>
- </section>
-</section>
diff --git
a/applications/accounting/data/helpdata/HELP_ACCOUNTING_ViewFXConversions.xml
b/applications/accounting/data/helpdata/HELP_ACCOUNTING_ViewFXConversions.xml
deleted file mode 100644
index 62b56c2..0000000
---
a/applications/accounting/data/helpdata/HELP_ACCOUNTING_ViewFXConversions.xml
+++ /dev/null
@@ -1,45 +0,0 @@
-<?xml version="1.0" encoding="UTF-8"?>
-<!--
-Licensed to the Apache Software Foundation (ASF) under one or more
-contributor license agreements. See the NOTICE file distributed with
-this work for additional information regarding copyright ownership.
-The ASF licenses this file to you under the Apache License, Version
-2.0 (the "License"); you may not use this file except in compliance
-with the License. You may obtain a copy of the License at
-http://www.apache.org/licenses/LICENSE-2.0 Unless required by
-applicable law or agreed to in writing, software distributed under the
-License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
-CONDITIONS OF ANY KIND, either express or implied. See the License for
-the specific language governing permissions and limitations under the
-License.
--->
-<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance";
- version="5.0" xmlns:xl="http://www.w3.org/1999/xlink";
xmlns:xi="http://www.w3.org/2001/XInclude";
- xsi:schemaLocation="http://docbook.org/ns/docbook
../../../content/dtd/docbook.xsd"
- xmlns="http://docbook.org/ns/docbook";>
- <title>The View Foreign Exchange Rates help screen</title>
- <para>Foreign exchange rates are used to convert from one currency to
another. Usually a business will want to work in one main currency (eg GBP) but
will allow transactions in other currencies (eg EUR, USD). These currencies
will need to be converted to the main currency at some point in order to
generate financial reports (eg Balance Sheet or Income Statement) and most
importantly to adhere to tax authority regulations.</para>
- <para>OFBiz currently allows you to input to 3 different rates for the
same currency using the 'Purpose' field. With this you can specify whether the
conversion is to be used internally, externally or leave the field blank. Also
the start and end date for a conversion can be specified beforehand.</para>
- <section>
- <title>How do I add a new foreign exchange rate?</title>
- <para>To add a new rate for US Dollars (USD) to Euro (EUR)</para>
- <itemizedlist>
- <listitem><para>Using the drop down box on the 'From Currency' field,
select 'American Dollar - USD'</para></listitem>
- <listitem><para>Using the drop down box on the 'To Currency' field, select
'Euro - EUR'</para></listitem>
- <listitem><para>The 'Purpose' field can be left blank or you can select
'Internal Conversion' or 'External Conversion' from the drop down
list</para></listitem>
- <listitem><para>Enter the exchange rate in the 'Rate' field (eg 0.72883)
</para></listitem>
- <listitem><para>Enter the 'From Date' (NOTE: If left blank then will
default to the current date and time)</para></listitem>
- <listitem><para>Leave the 'Thru Date' blank</para></listitem>
- <listitem><para>Click the 'Update Foreign Currency Rates'
button</para></listitem>
- <listitem><para>The new foreign exchange rate will be
displayed</para></listitem>
- </itemizedlist>
- </section>
- <section>
- <title>How do I update an existing foreign exchange rate?</title>
- <para>NOTE: Existing foreign exchange rates cannot be updated - instead
the existing rate is expired and a new rate is created. Currently up to 3
different exchange rates can be created by using the 'Purpose' field to
distinguish them.</para>
- </section>
- <section>
- <title>How do I delete a foreign exchange rate?</title>
- <para>Foreign exchange rates cannot be deleted. Existing rates can be
expired by entering a new exchange rate for the same currency and
purpose.</para>
- </section>
-</section>
diff --git
a/applications/accounting/data/helpdata/HELP_ACCOUNTING_ViewRateAmounts.xml
b/applications/accounting/data/helpdata/HELP_ACCOUNTING_ViewRateAmounts.xml
deleted file mode 100644
index 7f9ec24..0000000
--- a/applications/accounting/data/helpdata/HELP_ACCOUNTING_ViewRateAmounts.xml
+++ /dev/null
@@ -1,22 +0,0 @@
-<?xml version="1.0" encoding="UTF-8"?>
-<!--
-Licensed to the Apache Software Foundation (ASF) under one or more
-contributor license agreements. See the NOTICE file distributed with
-this work for additional information regarding copyright ownership.
-The ASF licenses this file to you under the Apache License, Version
-2.0 (the "License"); you may not use this file except in compliance
-with the License. You may obtain a copy of the License at
-http://www.apache.org/licenses/LICENSE-2.0 Unless required by
-applicable law or agreed to in writing, software distributed under the
-License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
-CONDITIONS OF ANY KIND, either express or implied. See the License for
-the specific language governing permissions and limitations under the
-License.
--->
-<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance";
- version="5.0" xmlns:xl="http://www.w3.org/1999/xlink";
xmlns:xi="http://www.w3.org/2001/XInclude";
- xsi:schemaLocation="http://docbook.org/ns/docbook
../../../content/dtd/docbook.xsd"
- xmlns="http://docbook.org/ns/docbook";>
- <title>The View Rates help screen</title>
- <para></para>
-</section>
diff --git
a/applications/accounting/data/helpdata/HELP_ACCOUNTING_global_gl_settings.xml
b/applications/accounting/data/helpdata/HELP_ACCOUNTING_global_gl_settings.xml
deleted file mode 100644
index b78b4e8..0000000
---
a/applications/accounting/data/helpdata/HELP_ACCOUNTING_global_gl_settings.xml
+++ /dev/null
@@ -1,46 +0,0 @@
-<?xml version="1.0" encoding="UTF-8"?>
-<!--
-Licensed to the Apache Software Foundation (ASF) under one or more
-contributor license agreements. See the NOTICE file distributed with
-this work for additional information regarding copyright ownership.
-The ASF licenses this file to you under the Apache License, Version
-2.0 (the "License"); you may not use this file except in compliance
-with the License. You may obtain a copy of the License at
-http://www.apache.org/licenses/LICENSE-2.0 Unless required by
-applicable law or agreed to in writing, software distributed under the
-License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
-CONDITIONS OF ANY KIND, either express or implied. See the License for
-the specific language governing permissions and limitations under the
-License.
--->
-<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"; version="5.0"
- xmlns:xl="http://www.w3.org/1999/xlink";
xmlns:xi="http://www.w3.org/2001/XInclude";
- xsi:schemaLocation="http://docbook.org/ns/docbook
../../../content/dtd/docbook.xsd"
- xmlns="http://docbook.org/ns/docbook";>
- <title>Global GL Settings.</title>
- <para>The Global GL Settings tab is where a limited global or 'master'
accounting configuration can be done.</para>
- <para>These include:</para>
- <itemizedlist>
- <listitem><para>Reviewing the chart of account structure or hierarchy
(Navigate Accounts)</para></listitem>
- <listitem><para>Adding new accounts</para></listitem>
- <listitem><para>Updating an existing account (eg. change the description,
change the type of account, change the parent account or
hierarchy)</para></listitem>
- <listitem><para>Linking an account from the master chart to 'Company' or
any other of your company departments, subsidiaries or business
units</para></listitem>
- <listitem><para>Creating new component costs for products</para></listitem>
- <listitem><para>Setting default accounts for different types of
payments</para></listitem>
- <listitem><para>Setting default accounts for invoice line items (Note:
This includes all types eg: payroll, commission, purchase, return, sales
etc)</para></listitem>
- </itemizedlist>
- <para>NOTE: Some of the configuration specified here can be over-ridden
using the 'Organization GL Settings' tab</para>
- <xi:include href="HELP_ACCOUNTING_FindGlobalGlAccount.xml"/>
- <xi:include href="HELP_ACCOUNTING_GlAccountNavigate.xml"/>
- <xi:include href="HELP_ACCOUNTING_AssignGlAccount.xml"/>
- <xi:include href="HELP_ACCOUNTING_EditCustomTimePeriod.xml"/>
- <xi:include href="HELP_ACCOUNTING_EditCostCalcs.xml"/>
- <xi:include href="HELP_ACCOUNTING_EditPaymentMethodType.xml"/>
- <xi:include href="HELP_ACCOUNTING_EditInvoiceItemType.xml"/>
- <xi:include href="HELP_ACCOUNTING_ViewRateAmounts.xml"/>
- <xi:include href="HELP_ACCOUNTING_ViewFXConversions.xml"/>
- <xi:include href="HELP_ACCOUNTING_FindGlAccountCategory.xml"/>
- <xi:include href="HELP_ACCOUNTING_EditGlAccountCategory.xml"/>
- <xi:include href="HELP_ACCOUNTING_EditGlAccountCategoryMember.xml"/>
- <xi:include href="HELP_ACCOUNTING_CostCenters.xml"/>
-</section>
diff --git
a/applications/accounting/src/docs/asciidoc/_include/HELP_AssignGlAccount.adoc
b/applications/accounting/src/docs/asciidoc/_include/HELP_AssignGlAccount.adoc
new file mode 100644
index 0000000..3b97ed5
--- /dev/null
+++
b/applications/accounting/src/docs/asciidoc/_include/HELP_AssignGlAccount.adoc
@@ -0,0 +1,32 @@
+////
+Licensed to the Apache Software Foundation (ASF) under one
+or more contributor license agreements. See the NOTICE file
+distributed with this work for additional information
+regarding copyright ownership. The ASF licenses this file
+to you under the Apache License, Version 2.0 (the
+"License"); you may not use this file except in compliance
+with the License. You may obtain a copy of the License at
+
+http://www.apache.org/licenses/LICENSE-2.0
+
+Unless required by applicable law or agreed to in writing,
+software distributed under the License is distributed on an
+"AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY
+KIND, either express or implied. See the License for the
+specific language governing permissions and limitations
+under the License.
+////
+= Help for Assign GL Account
+The chart of accounts for the default organisation is built up by selecting or
'assigning' accounts that you want to use
+from the global chart of accounts master template. +
+This means that if you want to create a new account then it needs to be
created in the global chart of accounts before
+it can be assigned to be used.
+
+== How do I assign a GL account?
+. Click on the 'Assign GL Account' tab
+. Use the drop down box to select the 'GL Account Id' to required
+. Use the drop down box to select the 'Party Id' to assign the GL Account to +
+ (NOTE: Only parties that have been setup under 'Organization GL Settings'
will be displayed)
+. Press the 'Create Assignment' button
+
+NOTE: All assignments for a party can be viewed under 'Organization GL
Settings / Setup / Chart of Accounts' for the party required.
\ No newline at end of file
diff --git
a/applications/accounting/src/docs/asciidoc/_include/HELP_GlAccountNavigate.adoc
b/applications/accounting/src/docs/asciidoc/_include/HELP_GlAccountNavigate.adoc
new file mode 100644
index 0000000..94809b7
--- /dev/null
+++
b/applications/accounting/src/docs/asciidoc/_include/HELP_GlAccountNavigate.adoc
@@ -0,0 +1,77 @@
+////
+Licensed to the Apache Software Foundation (ASF) under one
+or more contributor license agreements. See the NOTICE file
+distributed with this work for additional information
+regarding copyright ownership. The ASF licenses this file
+to you under the Apache License, Version 2.0 (the
+"License"); you may not use this file except in compliance
+with the License. You may obtain a copy of the License at
+
+http://www.apache.org/licenses/LICENSE-2.0
+
+Unless required by applicable law or agreed to in writing,
+software distributed under the License is distributed on an
+"AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY
+KIND, either express or implied. See the License for the
+specific language governing permissions and limitations
+under the License.
+////
+
+= Help for Navigate GL Accounts
+This screen is split into two areas:
+
+* one for navigating the general ledger accounts in the global template and;
+* the other for adding or editing the details of an account
+
+This screen can also be used as follows:
+
+* To locate a particular account
+* To view the chart of account structure or hierarchy
+* To update the details of an existing account
+* To add a new account to the chart of accounts template
+
+NOTE: When adding or creating an account it is important to understand the
fields used in the chart of accounts hierarchy.
+
+The following list tries to define these.
+
+* GL Account Id: A unique identifier used to identify the account. (NOTE: If
using the demo data chart of accounts template
+ then keep any new accounts within the same structure)
+* GL Account Type Id: This appears to be a way of translating a business
transaction into an accounting transaction +
+ (NOTE: In 'Organization GL Settings / Setup / GL Account Type Defaults' it
is the GL Account Id that is used to specify
+ which GL account that particular type of transaction will post to such as
Accounts Payable, Accounts Receivable etc.
+ When a payment is created thne based on the type of payment made such as
'Customer Deposit' then it will translate
+ to a GL Account Type Id which in turn will map to an actual GL Account)
+* GL Account Class Id: This appears to be a classification system and
hierarchy for reporting purposes.
+* GL Resource Type Id: This appears to be a way of specifying the type of
account possibly for reporting
+ (eg Services, Finished Goods, Labour, etc)
+* GL Xbrl Class Id: This appears to be indicate the which accounting standards
are used. Current examples are as US Generally
+ Accepted Accounting Principles (US GAAP) or International Accounting
Standards (IAS)
+* Parent GL Account Id: The GL Account of an account that is the next level up
in the chart of account hierarchy
+* Account Code: This is the same as the GL Accound Id...not sure why???
+* Account Name: The name or description of the account
+* Description: A further or long description of the account or the details it
will contain
+* Product Id: This may be for specifying that only details for a specific
product can be posted to this account +
+ ...Needs To be verified...
+* Posted Balance: For the Global Template this cannot be updated and is zero
+
+
+== How do I add a new GL account?
+. Click on the 'Navigate Accounts' tab
+. The default display will be to add a new account
+. Enter the 'GL Account Id' for the new account +
+ (NOTE:This must be entered)
+. Enter the 'GL Account Type' for the new account
+. Enter the 'GL Account Class Id' for the new account
+. Enter the 'GL Resource Type Id' for the new account
+. Enter the 'Parent GL Account Id' if required
+. Enter the 'Account Code' for the new account +
+ (NOTE: This should be the same as the GL Account Id)
+. Enter the 'Account Name' for the new account
+. Press the 'Add' button
+
+
+== How do I update an existing GL account?
+. Use the 'Navigate Accounts' window to find the account required
+. Click on the Account Id and the details will be displayed in the lower part
of the screen
+. Update the details required
+. Press the 'Update' button
diff --git
a/applications/accounting/src/docs/asciidoc/_include/HELP_ViewFXConversions.adoc
b/applications/accounting/src/docs/asciidoc/_include/HELP_ViewFXConversions.adoc
new file mode 100644
index 0000000..aac841d
--- /dev/null
+++
b/applications/accounting/src/docs/asciidoc/_include/HELP_ViewFXConversions.adoc
@@ -0,0 +1,44 @@
+////
+Licensed to the Apache Software Foundation (ASF) under one
+or more contributor license agreements. See the NOTICE file
+distributed with this work for additional information
+regarding copyright ownership. The ASF licenses this file
+to you under the Apache License, Version 2.0 (the
+"License"); you may not use this file except in compliance
+with the License. You may obtain a copy of the License at
+
+http://www.apache.org/licenses/LICENSE-2.0
+
+Unless required by applicable law or agreed to in writing,
+software distributed under the License is distributed on an
+"AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY
+KIND, either express or implied. See the License for the
+specific language governing permissions and limitations
+under the License.
+////
+= Help for View Foreign Exchange Rates
+OFBiz currently allows you to input to 3 different rates for the same currency
using the 'Purpose' field.
+With this you can specify whether the conversion is to be used internally,
externally or leave the field blank.
+Also the start and end date for a conversion can be specified beforehand.
+
+== How do I add a new foreign exchange rate?
+To add a new rate for US Dollars (USD) to Euro (EUR)
+
+* Using the drop down box on the 'From Currency' field, select 'American
Dollar - USD'
+* Using the drop down box on the 'To Currency' field, select 'Euro - EUR'
+* The 'Purpose' field can be left blank or you can select 'Internal
Conversion' or 'External Conversion' from the drop down list
+* Enter the exchange rate in the 'Rate' field (eg 0.72883)
+* Enter the 'From Date' (NOTE: If left blank then will default to the current
date and time)
+* Leave the 'Thru Date' blank
+* Click the 'Update Foreign Currency Rates' button
+* The new foreign exchange rate will be displayed
+
+
+== How do I update an existing foreign exchange rate?
+NOTE: Existing foreign exchange rates cannot be updated - instead the existing
rate is expired and a new rate is created.
+
+Currently up to 3 different exchange rates can be created by using the
'Purpose' field to distinguish them.
+
+== How do I delete a foreign exchange rate?
+Foreign exchange rates cannot be deleted.
+Existing rates can be expired by entering a new exchange rate for the same
currency and purpose.
\ No newline at end of file
diff --git
a/applications/accounting/src/docs/asciidoc/_include/acc-global-settings.adoc
b/applications/accounting/src/docs/asciidoc/_include/acc-global-settings.adoc
index a80895a..94ad837 100644
---
a/applications/accounting/src/docs/asciidoc/_include/acc-global-settings.adoc
+++
b/applications/accounting/src/docs/asciidoc/_include/acc-global-settings.adoc
@@ -17,47 +17,62 @@ specific language governing permissions and limitations
under the License.
////
= Global General Ledger Settings
-
-The Global General Ledger Settings are master templates that we can use to
setup
-up our chart of accounts, default transactions or other settings that can be
applied
+
+The Global General Ledger Settings are master templates that we can use to
setup
+up our chart of accounts, default transactions or other settings that can be
applied
across many OFBiz modules.
-We need settings at a global level because OFBiz is an integrated system so
certain
+We need settings at a global level because OFBiz is an integrated system so
certain
areas like accounting are linked to many other modules. It also makes sense to
have
a central place to setup things that will be used globally.
At the time of writing, the following are available as part of the Global GL
Settings:
- * Chart of Accounts - a comprehensive master template for a complete chart of
+ * Chart of Accounts - a comprehensive master template for a complete chart of
accounts.
* Custom Time Periods - a master list to display or setup financial periods
* Costs - a master list of any cost calculations to be used for assets or
tasks
- * Payment Method Type - a master list of the ways payments can be made (e.g.
cash,
+ * Payment Method Type - a master list of the ways payments can be made (e.g.
cash,
credit card etc) and the default accounts to be used for each
- * Invoice Item Type - a master list of all the transaction line types that
can
+ * Invoice Item Type - a master list of all the transaction line types that can
occur on any invoice and the default account to be used for each
- * Rates - a list of rates (e.g. pay rates, overtime rates etc) that can be
used
+ * Rates - a list of rates (e.g. pay rates, overtime rates etc) that can be
used
for billing work,tasks or as part of salary calculations
- * Foreign Exchange Rates - a master list of exchange rates to be used and
dates
+ * Foreign Exchange Rates - a master list of exchange rates to be used and
dates
they are valid
* GL Account Category - currently this is set to be a list of cost centres
* Cost Centers - a way to specify how to process percentage allocations
between
cost centres for specific accounts
-== Master Template - Chart of Accounts
+NOTE: Some of the configuration specified here can be over-ridden using the
'Organization GL Settings' tab
-If you load the demo data, then by default over 450 accounts are included as
part
+== Master Template - Chart of Accounts
+If you load the demo data, then by default over 450 accounts are included as
part
of the OFBiz global chart of accounts master template.
-To setup a chart of accounts in OFBiz simply means that we need to select the
+To setup a chart of accounts in OFBiz simply means that we need to select the
accounts we want to use from the global chart of accounts master template.
All general ledger accounts must exist in the global template before they can
be
assigned to be used at the organisation level (e.g. Company)
-== Custom Time Periods
+=== Help Find Global GL Account
+The default screen for the Global GL Settings tab is 'List Accounts'.
+
+It is used to view or edit the details of the general ledger accounts in the
global template and there are options to print
+or export the account details.
-Time periods are a defined period of time (usually a month, quarter or year)
that
+==== How do I view details for an account?
+. Locate the account required
+. Click on account id
+. The account details will be displayed
+
+include::HELP_GlAccountNavigate.adoc[leveloffset=+2]
+
+include::HELP_AssignGlAccount.adoc[leveloffset=+2]
+
+== Custom Time Periods
+Time periods are a defined period of time (usually a month, quarter or year)
that
is used to group business transactions. It is a key part of any general
accounting
setup. Time periods can be used for the definition of :
@@ -67,10 +82,9 @@ setup. Time periods can be used for the definition of :
* Sales Periods
== Costs
-
-A business is designed to be profi table. This means that you need to be able
to
-track all the costs involved in your business to ensure that you are not
losing
-money.
+A business is designed to be profi table. This means that you need to be able
to
+track all the costs involved in your business to ensure that you are not losing
+money.
Some example costs that you may want to setup and track are as follows:
@@ -81,13 +95,12 @@ Some example costs that you may want to setup and track are
as follows:
* Quality Assurance or Regulatory Costs
=== Direct and Indirect Costs
-
-Costs can also be broken down into “Direct” and “Indirect” costs.
+Costs can also be broken down into “Direct” and “Indirect” costs.
Direct costs are costs that are easily identifiable as directly related to what
-you do to produce and sell to your customers.
+you do to produce and sell to your customers.
Indirect costs are costs that cannot easily be directly linked to what you on
sell
- to your customers. Included in this would be rent, electricity or general
+ to your customers. Included in this would be rent, electricity or general
administration costs.
=== Fixed and variable Costs
@@ -95,14 +108,13 @@ Variable costs are those that rise and fall based on the
amount product you prod
or sell. If you sell or produce a lot of products it will cost more than if you
produce a smaller amount.
-Fixed costs are ones that remain the same no matter how much is being produced
or
+Fixed costs are ones that remain the same no matter how much is being produced
or
sold.
-Before you can calculate costs you need to define a formula of how to do it
and
+Before you can calculate costs you need to define a formula of how to do it and
in OFBiz this is called a “Cost Component Calculation”.
== Payment Method Type
-
A “Payment Method” is simply a way to define the ways in which payments can be
made.
Examples include:
@@ -114,14 +126,13 @@ Examples include:
* Financial Account
* Gift Certificate
-Each payment method can be linked to a different General Ledger account in the
-Chart of Accounts. By doing this OFBiz will be able to help us create an
accounting
-transaction based on how the payment wasmade. This is very useful if we want
to
+Each payment method can be linked to a different General Ledger account in the
+Chart of Accounts. By doing this OFBiz will be able to help us create an
accounting
+transaction based on how the payment wasmade. This is very useful if we want to
automate the creation of accounting transactions.
== Invoice Item Types
-
-An “Invoice Item Type” is another way to describe the different type of
individual
+An “Invoice Item Type” is another way to describe the different type of
individual
line items that appear on an invoice. For example an invoice is usually made
up of:
* A header - which contains details of the supplier, customer, invoice date
etc
@@ -129,7 +140,7 @@ line items that appear on an invoice. For example an
invoice is usually made up
* A footer - which summarises the totals, taxes and discounts
Invoice item types can refer to any of these three areas on an invoice. They
can
-also be broken down into specific categories that allow us to classify or
report
+also be broken down into specific categories that allow us to classify or
report
on the total or frequency of that type.
Some examples of Invoice Item Types are:
@@ -137,58 +148,56 @@ Some examples of Invoice Item Types are:
* Type of Product (Standard, Digital, Service)
* Shipping or Handling Charges
* Promotions (Discounted Products, Free Products)
- * Discounts (Product Discount, Invoice Discount, Early Payment)
+ * Discounts (Product Discount, Invoice Discount, Early Payment)
* Returned Items (Faulty, Replacement)
-OFBiz allows us to setup a code for each of the different line item types that
can
+OFBiz allows us to setup a code for each of the different line item types that
can
appear on an invoice. We can then link each item type to a specific General
Ledger
account. By doing this OFBiz will be able to help us create an accounting
transactions
-based on the item types that appear on the invoice.
+based on the item types that appear on the invoice.
This is very useful if we want to automate the creation of accounting
transactions.
== Rates
-
-Rates are used to create a “pay rate” or “charge amount” that can be used in
the
+Rates are used to create a “pay rate” or “charge amount” that can be used in
the
calculation of a task, employee salary or a service that involves people.
Rates are closely linked to the OFBiz Human Resources Manager application but
are
-also used across multiple OFBiz applications (Manufacturing, Asset
Maintenance,
+also used across multiple OFBiz applications (Manufacturing, Asset Maintenance,
Project Tasks, Timesheet Entry etc) where person related work tasks are
required.
== Foreign Exchange Rates
-
Foreign exchange rates are used to convert from one currency to another. A
business
-will usually want to work in one main currency (e.g. GBP) but will allow
transactions
-in other currencies (e.g. EUR, USD). These currencies will need to be
converted
-to the main currency in order to generate financial reports (e.g. Balance
Sheet
+will usually want to work in one main currency (e.g. GBP) but will allow
transactions
+in other currencies (e.g. EUR, USD). These currencies will need to be converted
+to the main currency in order to generate financial reports (e.g. Balance Sheet
or Income Statement) and most importantly to adhere to Tax Authority
regulations.
-== GL Account Category
+include::HELP_ViewFXConversions.adoc[leveloffset=+2]
-A “General Ledger Account Category” (or GL Account Category) is a generic term
to
-describe the way you can segment or classify accounts. Categories can be setup
and
+== GL Account Category
+A “General Ledger Account Category” (or GL Account Category) is a generic term
to
+describe the way you can segment or classify accounts. Categories can be setup
and
then linked to the required accounts.
-Another way to think about it is that it is like adding an extra tag to an
account
-so that you can easily retrieve that account to do any additional reporting or
+Another way to think about it is that it is like adding an extra tag to an
account
+so that you can easily retrieve that account to do any additional reporting or
processing.
-In OFBiz at the time of writing, the GL Account Category has been used to
implement
+In OFBiz at the time of writing, the GL Account Category has been used to
implement
cost centre functionality for the Chart of Accounts.
== Cost Centers
-
A cost centre is an area or part of an organisation where costs (direct or
indirect)
can be allocated .
-By default OFBiz will allocate and post 100% of any accounting value to the
-specified General Ledger account. Setting up Cost Centres allows you to split
the
+By default OFBiz will allocate and post 100% of any accounting value to the
+specified General Ledger account. Setting up Cost Centres allows you to split
the
amount across different areas using a percentage calculation.
-For example: You want to buy something that and three departments will
+For example: You want to buy something that and three departments will
contribute to buying it. If the product costs $90 then each department will pay
$30 towards the cost.
-OFBiz will allow you to setup the percentage that each cost centre will
contribute
+OFBiz will allow you to setup the percentage that each cost centre will
contribute
so that you can view and track how much each department has contributed or
spent.
