Hi Emiliano! Many thanks for the reply. On Wed, Oct 6, 2021 at 12:58 PM Emiliano Vavassori < [email protected]> wrote:
> > As I read ยง1.2 of the Rules of Procedure of the Board of Directors, it > is mandatory to make available a proposal of the amendments to said > Rules to the public at lease one week in advance a final vote from the > Board, and that's what my message was sent for. The draft proposed aims > to modify the Rules of Procedure to include a Conflict of Interest policy. > I think you are right, yes, which is why I sought clarification whether this was the Board providing formal notice of an intent to make such a modification. From your reply I see that is not the case, and we should consequently expect the Board to provide such notice when a final version is expected to be brought to the vote. For the record, I fully support having a Conflict of Interest policy at TDF. When I was on the Board we always operated as if there was one already, based on consensus consideration of the bylaws, and I recall Directors respected that consensus. Having a formally accepted position is an improvement if it reflects the bylaws and is fair to all forms of interest parties may have. Given this is such an important topic, I request that the Board hold a public process (or at minimum open to Members) to review the text they intend to vote on and provide Members with enough time to consider the text and a means to seek clarifications, rather than performing a *fait accomplis* with a minimal public review period -- something I know you and some colleagues care about a great deal. > This proposal of amendments is my own, but, as already clarified by > others, is supported by other directors. > I will note none of the text has been supplied to or discussed by the legal committee (where I am a volunteer). > The official Board approval (or an eventual rejection) is determined > then when this proposal will be voted by the Board itself. > Naturally - hopefully a text that can be unanimously approved will arise so that there is no taint of partisanship. Do you or your fellow directors have insight when that is planned? I don't recall seeing it mentioned in previous minutes but I may have overlooked it. > I hope this clarifies your doubts. Very useful - thanks again for your reply Cheers Simon -- *Simon Phipps*, * Member, *The Document Foundation *Desk:* +44 238 098 7027 *Mobile/Signal:* +44 774 776 2816
